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Executive Director of Endowment and Restricted Funds

Case Western Reserve University

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POSITION OBJECTIVE

The Executive Director of Endowment and Restricted Funds is responsible for all custodial, record keeping, investment review, stewardship, reporting and management of board-designated, endowment, and other restricted funds.

 

ESSENTIAL FUNCTIONS

  • Establish discreet restricted funds as appropriate and carry out obligations associated with each, including but not limited to a) record/evaluate receipt, investment, appropriation, and usage associated with restricted funds; b) create and promote the use of management reports on the activity surrounding restricted funds; and c) ensure optimal usage of funds in compliance with restrictions, including advocating donor’s intent in usage of funds. (25%)
  • Prepare information related to special projects such as annual donor communication, annual report for board and president on restricted funds, and other reporting as required. (25%)
  • Advise the president, provost, chief financial officer, and deans on use of funds and educate fund directors on obligations and responsibilities of stewardship and usage of endowments and other restricted funds. (20%)

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    NONESSENTIAL FUNCTIONS

  • Review Board resolutions to authorize establishment of restricted funds and other special accounts within the university. (5%)
  • Establish and maintain the authentic central file of documentation related to each fund including wills, probate documents, gift agreements, gift receipt, donor correspondence, etc. (5%)
  • Coordinate with the development office the receipt of donor funds and the movement of funds to the “Pool” or to an external trustee. (5%)
  • Identify idle funds and advise fund manager of recommended use in compliance with donor’s intent. If necessary, refer these funds through the general counsel’s office for re-designation to the state of Ohio attorney general for release of restriction. (5%)
  • Regularly review all funds for required disclosures and necessary updates, including timely, accurate closing of funds. (5%)
  • Manage external relationships with custodial trusts, donor’s professional advisors, and donors as needed. (2%)
  • Keep current and compliant of best business practices in as changes in relevant regulations, laws, and accounting pronouncements occur. (2%)
  • Participate in strategic planning of Case Western Reserve University. Support long-range plans of each management center. Support long-range plans for funded scholarship and student aid. Perform other duties as assigned. (<1%)

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    CONTACTS

    Department: Contact as needed with the chief financial officer, controller, treasurer, chief investment officer, vice president for financial planning to maintain workflow.

    University: Contact with board committees, president, provost, deans, business officers, general counsel office, senior vice president for development, senior vice president for administration, and vice president for communication to exchange information.

    External: Contact with donors, custodial banks, attorneys, accountants, foundations, agencies, corporations, etc. to exchange information.

    Students: Little or no contact with students.

     

    SUPERVISORY RESPONSIBILITY

    Directly supervising 1 FTE.  Indirectly supervising fund managers of over 3,000 restricted funds.

     

    QUALIFICATIONS

    Experience: 10 to 15 years progressive experience in restricted funds management, investment and compliance.

    Education/Certification: Bachelor’s degree required, preferably in business; advanced degree in business or law strongly preferred.

     

    REQUIRED SKILLS

  • Thorough understanding of all estate planning (wills, trusts) and inter vivos gift agreements terms and their ramifications (business law). 
  • Experience in investment and treasury management, such as portfolio management, asset allocation and liability matched returns. 
  • Document management related to restricted funds. 
  • Board governance activities supporting restricted funds. 
  • UPMIFA and other legal obligations related to restricted funds.    Accounting classifications, transactions, and reporting requirements for restricted funds.  Long range financial forecasting.  
  • Expertise in accounting, treasury, investment, forecasting, legislative/ legal, document imaging/ management system, ERP (PeopleSoft preferred).
  • Ability to meet consistent attendance.
  • Ability to interact with colleagues, supervisors, and customers face to face.

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    WORKING CONDITIONS

    General office environment. Not eligible for hybrid work arrangement.


    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity.  Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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    Case Western Reserve University provides reasonable accommodations to applicants with disabilities.  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation.  Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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