Executive Intern

Job title:

Executive Intern

Company

Doctors Without Borders | Medecins Sans Frontieres

Job description

DepartmentThe Executive Department heads the office Management Team, and works in conjunction with the Board of Directors, to guarantee the overall functioning of MSF-USA and MSF-USA’s involvement in the larger MSF movement.Role OverviewThe Executive Intern provides administrative support to the Executive and Association teams at MSF USA, and reports to the Association Coordinator and Board and Executive Liaison Officer. The internship provides practical learning experience and exposure to an applicant interested in international humanitarian work, NGO administration, and advocacy.Department AccountabilitiesLeadership and DirectionInspire and guide others, communicating actions needed and how they relate to broader organizational mission and strategy.Stakeholder ManagementIdentify and engage with key internal and/or external stakeholders to create positive working relationships that enable the initiation, delivery, and implementation of a program or project.Advance Diversity, Equity, & InclusionSupport and advance diversity, equity, and inclusion (D, E, and I) by providing an example, advice and guidance on D, E, and I, to internal and external stakeholders to enable them to adopt these principles in ways that will also enhance innovation and other performance measures. Represent the organization to external stakeholders on D, E, and I issues.Operations ManagementExecute and manage operations using predetermined protocols and procedures to achieve specified operational performance standards.Organizational Capability BuildingTake action to develop capabilities at an organizational level to ensure that these are relevant to current and future organizational requirements and to enable the organization at large to achieve MSF-USA goals and fulfill the potential of its people.Board RelationshipDevelop and improve relationships with Board members; identify priorities, issues and strategic challenges in the business for Board discussion.Roles Specific OutcomesInternal Communications SupportUpdate and maintain materials on the internal Association website called the Souk (weekly operational updates, Board meetings summaries, Board meeting event pages, editing content etc.). Contribute to compiling content for the monthly association newsletter.Events SupportProvide administrative and logistical support to the Executive and Association team in preparation of the annual General Assembly and other associative events, as well as Board of Directors meetings.Database and Special ProjectsSupport the Association team on maintaining and updating database for MSF USA association members. Compile weekly trademark reports (without borders). Maintain the intern guidelines and in coordination with the Executive and Association team. Contribute to other projects as assigned.Database and Special ProjectsSupport the Association team on maintaining and updating database for MSF USA association members. Compile weekly trademark reports (without borders). Maintain the intern guidelines and in coordination with the Executive and Association team. Contribute to other projects as assigned.Complexity and Problem-Solving Skills

• Ability to work independently and with limited supervision.
• Initiative and confidence to ask questions in a fast-paced work environment.

Behavioral CompetenciesTHOUGHT: How MSF USA staff understand the organization, manage complexity, and contribute by creating the new and different.People FocusBuilds strong relationships and delivers solutions geared to aiding others. Solicits feedback and data; conveys a clear understanding of the level of service the team is providing; takes action when standards are not met by team; aligns processes with organizational needs.Manages ComplexityMakes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Consistently looks at complex issues from many angles; obtains a rich and deep understanding; swiftly cuts to the core issue; skillfully separates root causes from symptoms.Global PerspectiveTakes a broad view when approaching issues, using a global lens. Shows global thinking at work; adjusts organizational practices to meet the unique needs of different regions or countries. Uses a broad perspective when addressing issues and challenges.Cultivates InnovationCreates new and better ways for the organization to be successful. Approaches professional work in unique or innovative ways. Offers original ideas. Appreciates others’ creative ideas and solutions and provides helpful input to enhance them.Strategic MindsetSees ahead to future possibilities and translates them into breakthrough strategies.RESULTS: MSF USA staff achieve results by cultivating a forward-thinking environment that produces solutions for changing stakeholder needs.Drives ResultsConsistently achieves results, even under tough circumstances. Regularly pushes self to achieve outstanding outcomes; consistently establishes bold goals for own performance; is passionate about excellent results and significant contributions. Shows great tenacity to complete goals/initiatives in a timely way.Ensures AccountabilityHolds self and others accountable to meet commitments.PEOPLE: MSF USA staff understand their impact on others through collaboration and inclusion of different perspectives to achieve common goals.CollaboratesBuilds partnerships and works collaboratively with others to meet shared objectives. Readily involves others to accomplish goals; stays in touch and shares information; discourages “us versus them” thinking; shows appreciation for others’ ideas and input.Communicates EffectivelyDevelops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.Values DifferencesRecognizes the value that different perspectives and cultures bring to an organization. Confronts stereotyping and offensive comments promptly. Consistently behaves with great sensitivity toward differences in cultural norms, expectations, and ways of communicating.Builds Effective TeamsBuilds strong-identity teams that apply their diverse skills and perspectives to achieve common groundBuilds NetworksEffectively builds formal and informal relationship networks inside and outside the organization.Drives Vision and PurposePaints a compelling picture of the vision and strategy that motivates others to action.SELF: MSF USA staff demonstrate self-awareness by having an open mindset and by continuously seeking opportunities to learn, grow, and improve.Instills TrustGains the confidence and trust of others through honesty, integrity, and authenticity. Models honesty and authenticity and encourages others to be up front with one another. Demonstrates reliability and places a strong emphasis on the team meeting its commitments. Fairly represents others’ positions.Manages AmbiguityOperates effectively, even when things are not certain or the way forward is not clear. Responds effectively to unclear situations, seeks to resolve ambiguity and make progress. Seeks guidance on how to adapt to changes, responds with appropriate composure and effectiveness.Situational AdaptabilityAdapts approach and demeanor in real time to match the shifting demands of different situations. Serves as an example of adaptability and provides guidance and support to help others adapt to new situations. Considers the needs of clients, constituents, and the organization; shifts priorities appropriately.Being ResilientRebounds from setbacks and adversity when facing difficult situations.Technical CompetenciesPlans and AlignsPlanning and prioritizing work to meet commitments aligned with MSF-USA goals.Financial AcumenInterprets and applies understanding of key financial indicators to make better business decisions.Tech SavvyAnticipating and adopting innovations in organizational digital and technology applications.Data Collection and AnalysisThe ability and skill to determine and analyze trends from data that is collected to assist in compiling reports that will help in decision-making.Project Management SkillsThe ability and skill to plan and manage small project work assignments within desired cost, time and quality parameters.Presentation and Written Communication SkillsAdapts approach and demeanor in real time to match the shifting demands of different situations. Serves as an example of adaptability and provides guidance and support to help others adapt to new situations. Considers the needs of clients, constituents, and the organization; shifts priorities appropriately.Organizational InsightApplying knowledge of MSF-USA and the industry to advance the organization’s goals.Supervisory ResponsibilityThe intern has no supervisory responsibility.Desired Qualifications & Experience

• A genuine commitment to MSF’s humanitarian principles and general understanding of international current events.
• Excellent attention to detail and proofreading ability.
• A working knowledge of MS Word, Excel, PowerPoint.
• Ability to work independently on multiple tasks.
• Excellent interpersonal and communication skills.

We do not accept phone calls or emails during the recruitment process. Only shortlisted candidates will be contacted.Our staff works a hybrid schedule with the ability to come into either the NYC office or regional hub (Washington, DC or Bay Area, California) a minimum of 2 times a week. The required days are Tuesdays and Wednesdays from January to June and September to December.In office work attendance during July and August is optional.Please note that neither relocation assistance or visa sponsorship will be offered for this position.Your Safety Matters: Vaccination and booster against COVID-19 is a requirement at MSF – USA.Equal Employment Opportunity and Non-Discrimination:MSF-USA is committed to building a diverse, unbiased, and inclusive workforce. MSF- USA is an equal opportunity employer; we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person’s gender identity or expression, sexual orientation, race, religion, age, national origin, disability, marital status, pregnancy status, veteran status, genetic information, or any other differences consistent with applicable laws. This includes providing reasonable accommodation for disabilities, or religious beliefs and practices. Members of communities historically underrepresented in the Humanitarian Aid sector are encouraged to apply.If you have a disability of some kind and are interested in applying for employment and need special accommodations to use our website to apply for a position, please contact Human Resources by emailing us:Reasonable accommodation requests are considered on a case-by-case basis.TypeHQPay ClassPart-Time/HourlyCompensation$17 per hourWorking Time (Hours Per Week)20

Expected salary

$17 per hour

Location

New York City, NY

Job date

Sat, 08 Jun 2024 22:35:36 GMT

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