Executive Office Associate

Job title:

Executive Office Associate

Company

Freedom House

Job description

ABOUT FREEDOM HOUSEEstablished more than 80 years ago on the core conviction that freedom flourishes in democratic nations where governments are accountable to their people, Freedom House is a non-partisan, non-profit organization that works to defend and expand freedom globally to help secure a world where all are free. Around the world, repressive regimes are preventing billions of people from exercising their fundamental rights. We identify and analyze threats to freedom, mobilize decision makers to respond to those threats and seize opportunities for progress, and support activists and organizations working to defend and expand freedom. We are dedicated to ensuring that the United States serves as a positive model of democratic practice at home and a consistent champion of freedom globally. By gathering authoritative data and leveraging our global networks, Freedom House is an unwavering beacon in protecting human rights and promoting democratic governance.All Freedom House employees possess a deep and unwavering commitment to nonpartisanship, with a sustained dedication to the mission of Freedom House. We have a strong work ethic and a keen desire for both personal and professional development. The team is also dedicated to fostering a diverse, inclusive, and equitable workplace where everyone feels a sense of belonging.POSITION SUMMARYThe Executive Office Associate will work in close collaboration with the President & CEO and the leadership team to manage processes and information flow, provide guidance, support the interaction of the President and CEO and the Board, carry out special assignments and strategic initiatives and assist in the smooth running of the organization, including the Board of Directors. This staff member will work closely with, Freedom House’s Executive Team. The Executive Office Associate will work in the office a minimum of two days per week, in coordination with the President and CEO as well as the executive team.PRINCIPAL DUTIES & RESPONSIBILITIESGeneral Operations

• Coordinate amongst senior staff; setting meeting agendas and tracking action items;
• Support communications and correspondence for the President & CEO including research, drafting, editing and securing input.
• Help to ensure smooth running of the executive office including by establishing and strengthening executive office systems to effectuate a positive transition.
• Coordinate the follow up and completion action items in relation to onboarding President & CEO including attending and debriefing internal and external meetings and tracking and attending to next steps.
• Take on special projects and assignments as necessary to bridge organizational gaps and needs.

Office of the President

• Maintain, build and nurture President & CEO’s network through consistent communications, helping to connect contacts to the work of Freedom House.
• Act as eyes and ears to support incoming CEO helping to foster effective communication, relationship building and the establishment of productive leadership systems and approaches.
• Provide confidential advice, guidance and support to the President & CEO;
• Promote the effective flow of information among the President & CEO, executives and teams.
• Draft both internal and external communications for the President & CEO, working in coordination with the Communications team.
• Ensure smooth support systems with respect to administrative needs, scheduling and correspondence.
• Prepare President & CEO is prepared for meetings and other engagements. Provide minutes and a record of action items. Ensure follow-up from meetings, including communicating outcomes to relevant parties, and follow-up with internal and external stakeholders.
• Handle outreach and communications with donor prospects and connectors, setting the stage for the effective engagement of the Development team once a prospect has been qualified as interested in Freedom house.
• Inform response to inquiries on behalf of the President, coordinating with relevant Freedom House staff.
• Oversee special projects, assignments and initiatives at the President’s direction and in support of the Executive Team.

Board Management

• Assist in oversight and coordination all matters related to the Executive Board and Board of Trustees as well as Committees.
• Work with the President and the Executive Team to prepare for Board and Committee meetings, including agenda setting, convening and leading internal preparation meetings, and coordinating the substance and of Board materials in cooperation with the Special Assistant.
• Coordinate Trustee engagement and stewardship opportunities, including

• Ensuring that Trustees are notified about and included in appropriate Freedom House events
• Keeping Trustees “top of mind” when thinking about events, articles/books, and ways that they can be helpful
• Ensuring that the President and CEO has “touched” all Trustees regularly and provided adequate attention
• Tracking communications between staff and Trustees to ensure appropriate coordination and follow-up
• In partnership with the Special Assistant to maintain accurate minutes, follow-up communications, reminders and electronic Board meeting files and folders.

QUALIFICATIONS:Education:

• Bachelor’s degree in Public or Business Administration, International Affairs, Public Policy or similar field.

Experience:

• 3 years of proven experience working closely and using expert judgment with executives and boards in a business or executive support role.
• Proven experience supporting coordination and collaboration across multiple teams and departments, with the ability to build trusted relationships at all staff levels.
• Experience working on democracy and human rights issues desired.
• Proven success in project management responsibilities.

Technical Skills and Abilities:

• Excellent written and oral communication skills.
• Extremely versatile; able to prioritize and perform multiple tasks with excellent attention to detail and the ability to set and meet deadlines and drive projects to conclusion.
• Nimble business mind with a focus on developing creative solutions.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel and Power Point).
• Ability to maintain the highest degree of confidentiality and exhibit unquestionable integrity, honesty, and forthrightness.
• Strong interpersonal skills and the ability to respond promptly to inquiries courteously and professionally.
• Ability to successfully work collaboratively with all levels of employees, management, external partners, and funders.

ADDITIONAL INFORMATION

• Freedom House established core values are belonging, collaboration, excellence, integrity, and respect. Through these values we prioritize creating a supportive and inclusive environment, emphasize collective efforts for success, are dedicated to high-quality impactful work, uphold trust through courage and honesty, and treat everyone with dignity while appreciating their unique contributions.
• Diversity makes our work stronger. We actively seek a diverse applicant pool and encourage candidates of all background to apply. Diverse experiences and perspectives connected to the various jurisdictions in which Freedom House has programming are a welcome asset.
• Applicants should complete our online application form and submit a resume and a cover letter outlining interests and qualifications for this position.
• Candidates must possess authorization to work in the United States independent from Freedom House sponsorship.
• This position is non-union.

COMPENSATION & REWARDS:

• Salaries are commensurate with experience and based on pay grades that prioritize equity across the organization. Salary range for this role is $70,000 to $80,000 annualized, dependent upon experience.
• We are consistently working to retain and attract top talent to contribute to our continual growth. We are proud to offer an excellent benefits package including:
• Multiple medical plans, dental, and vision insurance available on the first date of hire
• 403(b) Retirement Plan with up to a 10% employer match.
• $1,500 yearly professional development reimbursement for work-related trainings courses or memberships directly related to employee’s position.
• Generous Leave Programs

• Annual paid time off that grows with your employment: 17 days for 0-2 years, 21 days for 3-5 years, 25 days for 6+ years. Director level and above start at 25 days.
• Sick Leave: 10 days per year, unlimited roll over year to year.
• 14 paid holidays with the ability to float the day later within the same calendar year.
• Caregiver leave: 8 weeks paid
• Bereavement: 5 days paid.
• Jury duty: 30 days paid.
• Flexible, hybrid work culture with slow down weeks and “no meeting Fridays”.
• Supply annual allocation benefit: $210 for the purchase of home office equipment.
• Mental health and well-being services through KonTerra Group.
• Free gym at the DC office.
• Short-term and long-term disability.
• Supplemental/Voluntary life insurance.
• Employee assistance program.

WORKING CONDITIONS:

• Essential functions are typically performed in an office setting or remote work.
• May require long hours including evenings and weekends to complete tasks.
• Travel to some countries, for business or in some cases personal reasons, while a Freedom House employee, may not be advisable or even possible due to high security risks.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Expected salary

Location

Washington DC

Job date

Fri, 27 Dec 2024 05:04:19 GMT

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