Expense Module Clerk

Job title:

Expense Module Clerk

Company

Provincial Health Services Authority

Job description

Expense Module ClerkAccounts PayableBurnaby, BCIn accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.Reporting to the Accounts Payable Coordinator, the Expense Module Clerk oversees the timely and accurate processing of Employee Expense Claims. The Expense Module Clerk is responsible for the review, pre-audit, payment and post audit of all Expense Claim submissions, including investigation and recovery of duplicate claim submissions. Duties include supporting PHSA staff to enter and update claims in the Expense Module, pre-audit and post audit of claims, and reconciling designated accounts. Provides direction and support to AP Staff as required, to process paper based claims.What you’ll do

• Reconciles and analyzes designated accounts such as travel advance, relocation expense, and AP expense Sub-Ledger accounts by performing tasks such as reviewing, extracting and interpreting information and identifying trends and/or problems and preparing related reports. Identifies problems or discrepancies and takes corrective action. Prepares period end and year-end working papers as required for audit purposes for approval by the manager.
• Performs pre-audit review of expense claims per established office guidelines to provide additional assurance that expenses meet organizational policy prior to payment. Identifies problems, discrepancies and takes corrective actions, such as denying/returning non-compliant claims to employee and or approver for further details or escalated authorization.
• Performs random post-audit review of expense claims and submits results to AP Manager for reporting to PHSA Corporate Finance.
• Assists with duplicates review and recovery of duplicate payment by performing tasks such as investigating claims to identify duplicate submissions which require deletion or recovery of overpayment. Initiates, monitors and follow-up on recovery of duplicate payments. Provides feedback to Analyst or Manager to reduce duplicate submission of expense claims such as training/communication to staff or improve analytical tools for detection of duplicates.
• Investigates and reroutes expense claims for alternate approval when necessary, such as retirement gifts, Financial Signing Register failures, dual approvals or manual approvals.
• Prepares journal entries to record any adjustment entries related to Expense Processing. Journal entries are provided to AP Manager or designate for review and approval.
• Over-sees and reviews manual expense claims processed by AP processing staff as part of the Pre-Audit process for paper-based expense claims.
• Provides support to PHSA staff related to Expense Claims processing and trouble shooting, with technical assistance from the Analyst as required. This includes assisting staff with delegation set-up within the Expense Module as required. Provides dedicated support via a dedicated email box and phone line.
• Provides support to Vendor Team related to wire and on-line payments as required.
• Performs other related duties as assigned.

What you bringQualifications

• Grade 12, successful completion of a recognized accounting course and three years’ recent related experience or an equivalent combination of education, training and experience.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC’s Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).
• Ability to keyboard at 45 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to supervise.
• Ability to organize work.
• Ability to operate related equipment.

What we bringEvery PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time
Wage: $29.83 / Hour
Location: 1795 Willingdon Ave, Burnaby, BC V5C 6E3
Closing date: Applications accepted until position is filled
Hours of Work: 0730-1530 (Monday to Friday)
Requisition # 167018EAs per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.What we doThe Provincial Health Services Authority ( ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.Learn more about PHSA and our programs:PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’kula Team (Indigenous Recruitment & Employee Experience) for support at .Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC’s Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.ATTN: PHSA Employees:To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.caPlease note the internal job posting will no longer be accessible after the expiry date of June 11, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at [email protected] and a Help Desk Representative will contact you the next business day.
Labor Agreement Facilities Subsector
Requisition # 167018E-2418535
Work Site 1795 Willingdon Avenue, Burnaby
Job Type Regular, Full-Time
Salary/Rate $29.83 / Hour
FTE 1.00
Hours of Work 0730-1530
Work Days Mon, Tue, Wed, Thu, Fri
Expiry Date 03-Jul-2024

Expected salary

$29.83 per hour

Location

Burnaby, BC

Job date

Thu, 06 Jun 2024 01:29:57 GMT

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