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Extension 4-H Foundation Program Manager

Montana State University

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Position Details
Position Information

Announcement Number STAFF – VA – 24226
For questions regarding this position, please contact: Jane Wolery
[email protected]
406-590-2492
Classification Title Program Mgr
Working Title Extension 4-H Foundation Program Manager
Brief Position Overview Great position offering high-level administrative, management and financial support to the Montana 4-H Foundation! This position oversees the day-to-day operations of the Montana 4-H Foundation. Key duties include preparing and presenting reports, follow-up on information requests, utilizing a deep understanding of endowments and managed agency accounts, providing support to a diverse group of internal and external stakeholders, and making complex decisions and recommendations. Must be able to work seamlessly in both independent and team settings.
Position Number 4M0884
Department Extension 4-H
Division Extension
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary $24.388 per hour, commensurate with experience, education, and qualifications
Contract Type Classified Salary
If other, please specify
Recruitment Type Open

Position Details

General Statement The goal of the Montana 4-H Foundation is to raise and manage funds for statewide 4-H programming, manage financial resources and partner with Montana State University Extension to fund educational opportunities for Montana 4-H youth, volunteers, leaders, and staff.
Duties and Responsibilities
  • Manage financial transactions and record keeping for the Montana 4-H Foundation.
  • Manage all aspects of the daily office operations, working closely with the Executive Director, 4-H Center Director, and Board of Directors to facilitate overall operations.
  • Research and prepare data on budgetary items, manage databases, provide regular financial reports, and process distribution of funds, prepare and manage budgets, and maintain current and accurate financial records for the 4-H Foundation. Coordinate with a contract bookkeeping firm who does a portion of relevant financial management. Coordinate with Board of Directors on financial matters.
  • Arrange and manage the budgets for all events and conferences including securing facilities, preparing schedules, agendas, food and lodging when appropriate.
  • Support the Executive Director in all donor cultivation activities, maintain donor and other mailing lists, organize logistics of appeals, and prepare reports requested by the Executive Director.
  • Actively engage with the Board of Directors.
  • Coordinate annual scholarship and internal grant programs.
  • Assist with public relations and social media communications.
  • Provide exemplary customer service to county and state stakeholders, donors, staff, students, and directors who call or visit the office.
  • Use independent judgement to facilitate program improvements, such as incorporating students for services and special projects.
  • Oversee and manage merchandise sales.
  • Supervise student workers, liaise with State 4-H Center program delivery specialists.
Required Qualifications – Experience, Education, Knowledge & Skills
  • Experience with high-level and complex bookkeeping.
  • Demonstrated competency with QuickBooks and Microsoft Office software (or similar), especially Excel and Word, video conferencing platforms, and ability to learn new software programs.
  • Responsible administrative, business office management and operations experience requiring attention to detail and the ability to self-correct.
  • Demonstrated experience organizing and managing events, prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.
    		•
    Preferred Qualifications – Experience, Education, Knowledge & Skills
  • Demonstrated experience managing high-level financial tasks.
  • Experience with 4-H programs and activities.
  • Demonstrated ability to learn software quickly.
  • Writing skills for public relations.
    		•
    The Successful Candidate Will
    • Establish and maintain cooperative working relationships with various constituencies including Extension staff, vendors, 4-H members, 4-H Center staff, donors, Board of directors, and other key stakeholders.
    • Possess excellent communication and interpersonal skills.
    • Knowledge of best practices for bookkeeping practices.
    • Knowledge of database systems.
    • Ability to accurately process financial information and to communicate orally or in writing with faculty, staff, and administrators.
    • Ability to assimilate knowledge and organize quickly to respond to questions and requests.
    • Ability to organize and prioritize multiple tasks with an attention to detail and the ability to self-correct.
    • Possess sound judgement and self-motivation.
    • Ability to grow in the position and enhance operational procedures.
    • Represent the Montana 4-H Foundation and MSU to others professionally and courteously.
    • Experience providing positive customer service.
    Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
    Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
    This position has supervisory duties? Yes

    Posting Detail Information

    Number of Vacancies 1
    Desired Start Date Upon completion of a successful search.
    Position End Date (if temporary)
    Open Date
    Close Date
    Applications will be: Screening of applications will begin on February 8, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
    Special Instructions Additional Information on the Required Documents:

    • Upload your curriculum vita or resume.
    • Upload cover letter outlining how you meet each required and preferred qualification.
    Diversity Statement Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
    In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
    MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html

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