FACILITIES MANAGEMENT ASSISTANT

Job title:

FACILITIES MANAGEMENT ASSISTANT

Company

United Nations

Job description

This position is in the United Nations Interim Security Force for Abyei (UNISFA), duty station Abyei. The Facilities Management Assistant will to the Chief of Facilities and Environmental Management Unit or their designate, and is primarily involved in support facility management operation in all UNISFA camps.ResponsibilitiesWithin the delegated authority, the incumbent will be responsible for the following duties: 1.Planning • Prepares shopping carts concerning the requirements of Facilities and Environmental Management Unit and liaises with Acquisition Management Unit for raising shopping carts. • Establishing plans for carrying out projects as requested, considering manpower, supplies, and time required. 2.Operations • Distributing the tasks to the different staff and contractors involved. • Coordinating between the different resources. • Monitoring the ongoing process and working out the difficulties that might arise along the process. • Providing logistics support to the Mission HQ, military and civilian on behalf of Facilities and Environmental Management Unit. • Checking the areas concerned and advising the relevant staff to provide the required maintenance. • Contacting vendors and/or contractors concerning any services and materials that cannot be provided locally and initiating shopping carts accordingly. • Conducting inspections to ensure requirements are met. • Monitoring service contracts, in terms of supervising contractors, services rendered, and funds involved. • Reviewing and checking the work provided by the contractors in accordance with the needs of the mission. • Reviewing areas that need more attention other than the routine daily work for cleaners and advising their foreman on schedules in cases of meetings, conferences, functions, moving offices, or conducting maintenance work in some offices. • Checking the invoices submitted by the contractors in terms of the work provided in line with the contract and ensuring the accuracy of prices and availability of funds. • Signing the correct invoices that services are satisfactorily rendered prior to certification by the Chief of Unit. • Providing logistical support to the claims officer regarding write-off cases. • Providing logistical support in cases of emergencies and evacuations. • Monitors electricity usage and consumption data through FRIM to ensure efficiency and identify potential issues. 3.Administration • Providing administrative assistance to the Chief of Section regarding the ongoing projects in the mission. • Reviewing all incoming requests and deciding on the priority of tasks to be accomplished together with the Chief of Section. • Drafting the service contracts including cleaning, laundry, and dining contracts and ensuring the maximum benefit to the UN. • Coordinating with the Procurement Unit in finalizing the contract • Maintains files of administrative instructions, rules, and regulations. • Documents findings from environmental audits, inspections, and assessments, providing detailed recommendations for corrective actions.CompetenciesProfessionalism – Thorough technical knowledge on facility management operations; Good adaptability skills to find creative solutions depending on contexts; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork – Works collaboratively with colleagues to achieve organizational goals -Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others -Places team agenda before personal agenda -Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position -Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.EducationHigh school or equivalent diploma is required.Job – Specific QualificationNot available.Work ExperienceA minimum of five (5) years of progressively responsible experience in facilities management, building management, engineering, electricity and power generation, and administrative services is required Experience in coordinating preparation of reports, analyzing data, and identifying solutions is required.LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this position, fluency in English language is required.AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special NoticeThis position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Expected salary

Location

New York City, NY

Job date

Tue, 04 Mar 2025 06:30:16 GMT

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