Finance Associate

Job title:

Finance Associate

Company

United Nations Development Programme

Job description

MPTFO Portfolio maintenance

• Support strategy development and implement cost recovery policies for advisory services
• Prepare financial information and analysis in support of MPTFO corporate reporting,
• Prepare reconciliations and resolve issues
• Collect information in support of analysis and recording of Administrative Agent direct costs for non-standard donor agreements.
• Contribute to MP Record MPTF Office managed fund secretariat project revenue. Prepare financial analysis and reports for the MPTF Office and fund secretariat projects.
• Coordinate with Operations team on the review and process PO and non-PO supplier invoices (including the corporate credit card payments) and bring to the attention of the Approving Officer any discrepancies
• Review and process travel requests as per the UNDP POPP guidelines and in coordination with Operations team
• Contribute to MTFO business process design, including tools for implementation to generate on-going and maintain current efficiency and productivity gains across the portfolio
• Maintain data integrity of the Office share-point site for areas assigned to the finance team.
• Complete assigned UNDP related year-end closure processes.
• Support Chief of Risk and Finance Management on internal and external audit queries, as required
• Complete other tasks as assigned

Fund administration

• For funds under an assigned portfolio (or in support of the team)
• Implement all activities in accordance with UNDP’s Financial Regulations and Rules, MPTFO’s Operations manual and the office Internal Control Framework
• Accurately record donor earmarking and Steering Committee allocations
• Conduct a financial review of Fund Transfers (including reconciliations) or refunds to donors and maintain office KPI on timeliness of transfers; Prepare financial transactions in Atlas and transfer notifications
• Provide advice and support to a variety of internal and external stakeholders to resolve finance fund related issues
• Complete review of General Ledger data to ensure data integrity and accuracy, including closure workpapers
• Liaise with Participating Organisations (POs), UNDP Treasury to identify and record PO refunds/interest for POs/funds assigned
• Maintain centralized finance contacts for assigned POs in the contact database

Fund Reporting

• Prepare and validate accurate annual Statement of Sources and Uses of Funds for authorization and certification
• Prepare and validate accurate annual standard financial reports and tables for inclusion in portfolio narrative reporting
• Prepare and validate accurate Funding frameworks and other ad-hoc financial reporting on request

Supports Knowledge Management, training and capacity development

• Assists with building capacity and knowledge by supporting the development of tools and resources which demonstrate best practices for financial closure.
• Contribute to MDTF1 business process design including tools for implementation to generate on-going and maintain current efficiency and productivity gains across the portfolio.

Support to Fund Portfolio team

• Conduct final financial closure review for projects/Funds as per the Operations Manual
• Liaise with POs to advise and facilitate correction of over expenditure and / or project closure issues where resolution requires fund specific knowledge.
• Prepare project closure analysis reports identifying project, identify possible solutions for project closure at agency level.
• Prepare fund financial closure analysis reports.
• Act as backup for EU Finance Associate, including support with preparing EU certification, manual financial reports and support to finance team in relation to EU verification mission.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: NoneCompetenciesCore:Achieve Results:

• Level 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

• Level 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

• Level 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

• Level 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

• Level 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

• Level 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

• Level 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:Operations: Finance – Financial reporting and analysis

• Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance

Operations: Finance – Financial risk management

• Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects. Ensures a culture of positive risk management”

Legal – Legal analysis skills

• The ability to digest a large amount of information and facts in order to frame and understand an issue, apply the legal framework to the particular set of facts and present a coherent and comprehensive analysis of the situation presented in order to deliver practical and meaningful advice. This skill includes the ability to provide an objective assessment of the case, the organization’s best arguments for proceeding and a recommended course of action. It also includes the capacity to think creatively and flexibly, within the applicable legal framework.

Business Management – Monitoring

• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Business Management – Risk Management

• Ability to identify and organize action around mitigating and proactively managing risk

Business direction and Strategy – Negotiation and Influence

• Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situations

Business Development – Knowledge Generation

• Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need.

Required Skills and ExperienceEducation:

• Secondary Education with specialized certification in accounting and/or Finance. University degree in Finance or Accounting desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage. (The degree must state that the major is in accounting or finance. Degrees in Business Administration or Public Administration are not considered equivalent.)”
• Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) is required.
• Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.
• Candidate with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.

Experience:

• Minimum 7-years with Secondary Education or 4 years with Bachelor´s degree of experience in financial management/accounting and working with ERP systems.
• Proven experience and working knowledge of public sector financial audit processes will be an asset.
• Experience in the use of computers applications and software packages (MS Word, Excel, etc) including data analysis as well as web-based management systems is distinct advantage.
• Familiarity with the EU related processes in a UN context will be a distinct advantage.
• Experience in preparing financial reporting is required.
• Experience working with UN pooled funding mechanisms is a distinct advantage.

Language requirement:

• Fluency in English is required.
• Knowledge of another UN official language an asset.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.DisclaimerUnder US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Expected salary

Location

New York

Job date

Thu, 18 Jul 2024 22:11:08 GMT

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