Job Title: Finance Coordinator
Job location: Sudan – Northern State
Reports to: Sudan Country Representative
Close Date: September 22, 2024
Department: Finance
ABOUT MEDGLOBAL
MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.
JOB SUMMARY
The Finance coordinator is working under the Country representative and Regional Finance Manager, them Finance coordinator is responsible for all aspects of financial management of the country program, ensuring compliance with MG internal policies and procedures as well as donor regulations
MAIN DUTIES AND RESPONSIBILITIES
- Review and approve financial transactions for Med Global field operations based in the region as appropriate (includes vouchers , cash advances, transfers, etc.).
- Ensure financial and accounting activity is carried out in accordance with MG field accounting policies and International Accounting Standards.
- Represent the Finance Department in MG Management and area field operations meetings.
- Provide support to Base Manager and Program Managers with regard to financial policies, practices, and related areas as required
- Supervise Finance Staff and assure performance of daily functions including recording all cash, check and bank transfer transactions, maintain cash and bank ledgers, monitor cash advances and field expense reports, reconcile cash on hand, and monthly bank reconciliation.
- Ensure adequate cash flow for operations and safety of financial resources at base and sub- office locations.
- Ensure that all financial reporting obligations are met in relation to submissions for funding, for grant aid, for contracts and any other initiatives.
- Reviewing and processing daily Payments/Transactions/Advance clearances. Ensuring accurate calculation and proper authorization & documentation as well as compliance with MG/Donor procedures and transactions.
- Responsible for all entries in ledgers and unsure there will be no backlog and upload to QB on time.
- Review entries in QB to be posted by HQ.
- Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of MG programs.
- Managing and monitoring MG bank accounts and cash within the office.
- Update monthly detail BVA’s and submit to regional PM&CR this includes forecast till end of the project period, highlight any major variances or concerns, variance against previous month, Donor report variances, and other financial information, in a timely and accurate manner.
- Assist in any donor / external / internal audits.
- Participate in the year-end process and documentation including reconciliations.
- Supervision of subordinates of finance staff in the field office as per organogram.
- Responsible for sub grantee monitoring and reporting as assigned by the supervisor.
- Participate in update in-country policies as and when necessary and arrange training on changes
- for PM’s in the field device on need of updating applicable local policies;
- Provide additional technical assistance to partners as necessary to maintain high standards of compliance. Visit Sub-grantees/partners and conduct sample checks of documents and system and procedure review including training on finance procedures.
- Ensure compliance with MG procurement policies and procedures for all goods and services.
- Induction of new staff and training of finance and non-finance staff on finance policies and procedures in the field office.
- Ensure maintaining all software files on the server, regular backup of files and advice staff on maintaining the server finance folder properly.
- Regular field visits and do internal review/compliance checking such as surprise cash counts, sample voucher review, follow up of previous month ledger review issues, BVA variances, filing system etc.
- Responsible for monitoring proper filing system of all finance documents, journal entries/
- entries/allocations/prepayments etc.
- Perform work beyond normal office hours as required, without additional compensation to meet the deadline.
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to MG and to not jeopardize its humanitarian mission.
- Other duties as assigned by the supervisor.
- Security
- Ensure compliance with security procedures and policies as determined by country leadership.
- Proactively ensure that team members operate in a secure environment and are aware of policies.
QUALIFICATIONS AND SKILLS
- A BA/S or equivalent in accounting or finance required.
- At least 7 years of progressive financial management experience, including 5 years with NGOs with supervisory responsibilities.
- At least 2 years’ experience in grants management as well as an understanding of US Government, EC, Global Affairs Canada, other bilateral donors, key private foundations and UN agencies’ regulations required.
- Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports.
- Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
- Prior management experience and strong organizational skills.
- Advanced computer skills in MS Office programs, particularly Excel.
- Effective verbal and written communication, multi-tasking, organizational and prioritization skills.
- Excellent oral and written English skills required; proficiency in Arabic is preferred.
- Ability to work effectively with an ethnically diverse team in a sensitive environment.
- Previous experience in insecure environments and travel to field offices
- Excellent writing skills with the ability to clear and precise reports
- Ability to plan and organize work independently with minimal supervision paying attention to detail and completing the planned tasks in timely manner
- Supervisory and managerial skills with proven ability to manage a demanding workload
- Previous experience working for I/NGO is an asset
- Proficient in computer application (MS Word, MS Excel)
- Fluent in both English and Arabic (written and spoken)
- Familiarity with program area is highly desired
CODE OF CONDUCT
MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:
- Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
- Provide a positive and valued experience for those receiving service within and outside MedGlobal.
CHILD PROTECTION POLICY
Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work. MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.
DISCRIMINATION, ABUSE AND HARASSMENT POLICY
MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.
How to apply
To apply for this position, please follow through This link.
Applications will be reviewed on a rolling basis and applicants are encouraged to apply early.