Finance & HR Coordinator

Organization

3iS is a non-for-profit organization that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations, and we support local authorities and institutions to enhance their capacities and become autonomous in their internal data and information management activities.

Scope of Work

The Finance & HR Coordinator oversees the management of the support functions related to finance, accounting and human resources (HR) management, in addition to general administrative tasks. The objective of this position is to ensure the smooth running of operations and to provide a strong, efficient and effective support to the program team in their daily activities. While the position is based in Addis Ababa, field visits across the country could be required.

This position reports hierarchically to the Program Manager (PM) and technically to the Finance Coordinator and HR Focal Points at headquarters (HQ).

Description of Duties

Finance & Accounting

• Financial Management: overseeing financial planning, budget construction and monitoring, and rolling forecasts.
• Accounting: ensuring the integrity of accounting records, the accurate presentation of financial statements and the archiving of supporting documents in line with the legislation and donors’ requirements.
• Financial Reporting: filling in the donors’ reports in accordance with the agreement and the donors’ rules.
• Internal control: ensuring that policies, internal and external, are correctly applied.
• Payments: preparing the payments once all due documentation and validation are gathered (procurement and other functions).
• Taxes & other local obligations: preparing all financial and fiscal declarations to conform with local legislation.

Human Resources

• Implementing the HR processes. This includes following the recruitment policy, onboarding, day-to-day operations and proper offboarding.
• Ensuring compliance with the internal policies and procedures (e.g. Code of Conduct, Protection from Sexual Exploitation, Abuse and Harassment (PSEAH)), as well as with local and external labor requirements (e.g. occupational health and safety requirements).
• Regularly coordinating with the contracted legal services or lawyer on labor and HR issues.

General Administration

• Managing the development and adaptation of related internal and external policies and regulations, in coordination with HQ.
• Overseeing daily office operations to ensure smooth functioning in close coordination with the PM and other functions.
• Ensuring compliance with internal policies, donor rules and external regulations related to the functions under their responsibility.
• Providing administrative support such as document preparation and potential visa support.
• Advising on local legislation for financial and employment compliance or liaising with legal advisors for the same objective.

In addition to any other task which could be requested by the PM or HQ.

Accountability to Beneficiaries

3iS’ personnel is expected to respect principles of accountability to beneficiaries of 3iS programs, in line with international standards while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of field projects.

Guiding Principles

Personnel is expected to respect the local culture and 3iS’ policies, procedures, and values at all times. 3iS has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct. 3iS is an Equal Opportunity Employer regardless of background. 3iS may carry out reference checks with other organizations on matters related to sexual harassment, exploitation and abuse.

#top .hr.hr-invisible.av-k5gsndxp-07b63d36aec9d99348061f1c7cdf9b77{height:30px}