Finance & Office Administrator (Markham)

Job title:

Finance & Office Administrator (Markham)

Company

EMETemployment

Job description

Finance & Office Administrator (Markham)
Job Order ID: 8207
Employment Type: Yearly Salary
Web Publication Date: 2/20/2025 12:00:00 AM
Number of Positions: 1
Job Location: Vaughan
Brief Description:Our employer is a Reform synagogue looking for an organized, proactive, and experienced individual to join their dedicated administrative team. They will be primarily responsible for the shul’s daily financial operations and be a critical partner in ensuring the smooth operation of the temple office. This role requires excellent communication and administrative skills, a strong financial acumen, and a collaborative and team-oriented approach. The successful candidate will be highly organized, detail-oriented, and able to manage multiple tasks and priorities efficiently.
Job Function:Bookkeeping & Accounting: Oversee daily financial operations and maintain accurate records.

• Accounts Receivable: Manage collections, including posting and reconciling payments, generating reports, and following up with members/donors through email and phone (including resolving tax receipt inquiries).
• Accounts Payable: Ensure timely processing of payments.
• Payroll: Manage employee payroll and associated processes.
• Bank Reconciliation: Perform monthly reconciliation of bank accounts.
• Credit Card & Expenses: Reconciliation of credit card statements, HST, WSIB, and other payments; handle expense reporting.

Stock Donations: Reconcile stock donations and allocate donor confirmations.Invoice Creation: Generate invoices for services such as venue rentals.Audit Support: Collaborate with external auditors, providing necessary documentation and assistance.Online Forms: Assist in preparing and managing financial and administrative forms.Financial Reporting: Support the Executive Director and Treasurer in providing accurate and timely financial reports to stakeholders.Other Tasks: Perform additional duties and projects as needed.

• Office Administration & Support to Executive Director
• Cemetery Management: Handle plot purchases, billing, payments, record keeping, and account reconciliation; serve as primary cemetery contact.
• Office Supplies: Order and maintain office and custodial supplies, including paper goods, program materials, and refreshments.
• Inventory Management: Oversee and track inventory of office supplies.
• Membership Administration: Manage data entry throughout the membership renewal process.
• High Holy Day Ticket Management: Coordinate ticketing for High Holy Days.
• Vendor Coordination: Oversee contracts and maintenance visits with vendors and tradespeople.

Administrative Support: Manage congregational mailings, voicemails, emails, and other office tasks.Other Duties: Provide support for various administrative tasks as assigned.
Job Requirement:

• Education: Post-secondary education in a relevant field or equivalent experience in accounting, bookkeeping, or financial management.
• Experience: At least three (3) years of recent accounting/bookkeeping experience working in Canadian not-for-profit or registered charitable organizations.
• Technical Skills: Proficiency in Microsoft Office Suite, QuickBooks, and CRM systems (preferably ShulCloud) or the ability to learn new software.
• Organizational Skills: Strong time management, organizational abilities, and prioritization skills.
• Teamwork & Motivation: Ability to work collaboratively in a team and independently with initiative.
• Cultural Knowledge: Familiarity with Jewish customs and rituals is an asset or a willingness to learn.

Expected salary

Location

Vaughan, ON

Job date

Sat, 22 Feb 2025 05:37:55 GMT

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