Finance Officer

Job title:

Finance Officer

Company

Concern Worldwide

Job description

C3 2021Job Title: Finance OfficerReports to: Senior Management AccountantDirect Reports: N/ALiaises with: The wider Finance team and other areas of the organisation were appropriate.Job location: DublinPay Band: 3 (€34,432 – €37,384)Contract: 2 Year Full Time Contract. Hybrid working.Job Purpose:Reporting to the Senior Management Accountant, the Finance Officer will be based in our Dublin Head Office and is responsible for the efficient and effective maintenance of the Concern Worldwide UK financial processes, controls and accounts.Key Responsibilities:Accounts Receivable

• Responsible for reconciling the Donor Database, liaising with Fundraising department to ensure all income is entered and coded correctly, including income restrictions
• Responsible for all bank reconciliations ensuring statements and cash books are complete and accurate. Carry out investigations as discrepancies arise.
• Raising sales invoices and reconcile subsequent payments, ensuring correct coding

Accounts Payable

• Lead on P2P (procurement to pay process) ensuring timely and accurate payments process and adherence to internal policies:
• Responsible for PO processes & queries including, checking accuracy of new supplier forms and creating new supplier accounts on the system
• Timely processing of all invoices for the UK including validating supporting documentation and authorisation for payment run and subsequent process payments in accordance with approved policies
• Liaising with suppliers regarding the payments process
• Responsible for office credit card including making authorised payments requested by departments, reconciling credit card statements and preparing necessary journals

Financial management and Operations

• Responsible for monthly reconciliations of all UK bank accounts, preparing necessary journals and updating the financial system
• Review expenditure for the relevant period and process adjustment journals as necessary
• Responsible for month end expenditure accrual and prepayment schedules for review by the Management Accountant
• Managing petty cash including handling disbursements, performing monthly reconciliations, processing reimbursements and preparing necessary journals
• Assist staff with queries on finance matters, taking a “constructively critical” approach to ensure finance policies and procedures are understood and applied
• Provide analysis and review of financial reports as required and agreed with the Management Accountant including feedback on variances in relation to costs and revenue of departments
• Responsible for building schedules and providing data analysis during the budgeting process, working with the Management Accountant as needed
• Ensure data integrity by preparing month / year end schedules and reconciliations as agreed with Management Accountant.

Other

• Assist the Director of Finance & Operations / Management Accountant with with ad hoc queries and projects when needed

Skills and Experience Required:Essential:

• 3-4 years’ experience of computerised accounts and spreadsheets
• Experience of Great Plains or similar accounting system
• Good Microsoft Office skills, specifically Excel and its use in financial work
• Accounting qualification, AAT level 4 or part qualified accountant or equivalent on the job training
• Numeracy, accuracy and attention to detail. Excellent organisation, administrative and time management skills with the ability to prioritise and plan a busy workload
• Self-motivated and ability to meet deadlines.
• Ability to work effectively in a team as well as ability to work on own initiative

Desirable:

• Experience of budget management
• Interest in and an understanding of key international development issues

To apply: If this role sounds right for you, please apply with your CV and cover letter. Please be aware we may offer positions before the closing date.Candidates must be legally entitled to work in Ireland at the time of application.We encourage all eligible candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality.If you have any concerns about our recruitment process and need particular assistance – for example if you have a visual impairment or are neuro-divergent – please let us know and we will do our best to accommodate you.Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy accessible . These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.Your Personal DataDuring this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment.By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned listsIn certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them – so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.For additional information please consult our web site or contact the Human Resource Division in our Head Office.You have certain rights under data protection legislation. For more information on how to exercise those rights please visitPlease only apply for this position if you are satisfied with the proposed processing of your personal data as outlined aboveDocuments

Expected salary

€34432 – 37384 per year

Location

Dublin

Job date

Wed, 24 Jul 2024 00:44:13 GMT

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