Finance officer

Organizational Setting

The Iraqi Ashor Foundation for Relief and Development was registered in the Department of Non- Governmental Organizations after the institution’s cadre was a volunteer team, and its registration came as a result of the urgent societal need of the society of the western governorates (Nineveh, Salah Al-Din, Anbar, Dyala and Basrah) due to the circumstances it went through and the difficulties it faced through the exposure of these The governorates have witnessed many security incidents, wars and conflicts, which resulted in displacement and mass migration from many cities in those governorates, due to the occupation of their lands by terrorist groups, and the resulting problems generated many economic hardships and social problems.

Most of them were classified as marginalized and weak groups and were unable to obtain their rights Constitutional and legal, in addition to the deteriorating economic situation of it, and from these circumstances, the Foundation emerged in the areas of displacement to work to provide aid and aid to the displaced, and then the Foundation moved to direct work in the rehabilitation of cities after their liberation after 2014.

Position Summary & Reporting Lines:

Under the direct supervision of the Finance/HR Manager, the Finance Officer will be responsible for collection of financial documents & implementation of financial processes for all bases. Finance Officer will be based in Kirkuk office (HQ Base) and will work to assist with cash management and reconciliations. He will be reporting directly to HR/Finance Manager in HQ Base (Kirkuk).

Main Responsibilities & Duties:

The objective of the Finance Officer is to perform accounting duties and provide effective control of all financial matters relevant to the ARD program, ensuring accurate reporting and that financial guidelines are complied with.

1. Accounting & Bookkeeping

• Ensure all financial transactions are properly recorded and supported by adequate documentation.
• Collect and verify all supporting documents related to payments from other departments.
• Maintain proper filing and archiving of all financial documents and upload them monthly to the shared drive.
• Prepare and post accounting entries in accounting software (Odoo) on a regular basis.
• Perform periodic reconciliation and validation of accounting records to ensure accuracy and completeness.

2. Cash & Treasury Management

• Manage the office safe and ensure proper handling and safeguarding of cash at the HQ level.
• Ensure all cash inflows and outflows are accurately recorded and reconciled.
• Arrange timely cash disbursements (advances) to program teams as required.
• Process transactions through cash, bank transfers, or Hawala, ensuring proper documentation.
• Prepare bank transfer requests/orders and ensure they are fully supported and approved.
• Liaise with banks on routine matters, perform regular bank reconciliations, and handle cash withdrawals and deposits as required, ensuring all transactions are properly authorized, documented, and discrepancies are resolved in a timely manner.
• Ensure timely payment of operational expenditures for other Bases
• Support program activities by managing cash distributions (e.g., transportation and per diem for participants).

3. Compliance & Internal Controls

• Ensure all financial transactions comply with ARD financial policies, procedures, and donor requirements.
• Verify that all payments are supported by complete and appropriate documentation before processing.
• Ensure compliance with policies related to staff advances, travel advances, and reconciliations.
• Apply internal control procedures for cash handling, payments, and reconciliations to prevent misuse or loss.
• Ensure proper procedures and documentation are followed when using Hawala for transactions.
• Oversee payment documentation to ensure alignment with ARD Cash Policy and internal procedures.

4. Coordination & Support

• Work closely with the Finance Manager to review and verify monthly transactions from other ARD offices.
• Maintain effective communication with program staff across different bases regarding financial matters and requests.
• Provide guidance to program staff on accounting procedures, advance requests, reimbursements, and reconciliations.
• Support program teams in processing financial requests and ensuring compliance with procedures.
• Undertake other finance-related duties as required to support smooth project implementation.

5. Reporting & Budget Support

• Assist in the preparation of monthly financial reports.
• Support monitoring of project expenditures against approved budgets.
• Assist in identifying discrepancies and reporting financial issues to the Finance Manager.
• Contribute to financial data preparation for internal and donor reporting requirements.

Qualifications & Preferred Skills

• Iraqi National
• Fluent Arabic and English (Kurdish would be considered an advantage).
• Proven experience in bookkeeping & Accounts management skills
• +3 years’ experience in Finance and Accounting field in humanitarian organizations.
• Experience in working with accounting software (Odoo Software is an asset).
• High level knowledge of Microsoft Office (with focus on Excel, Word and PowerPoint).
• Bachelor’s degree in accounting/finance or in Business Administration or relevant field.
• Knowledge of NGO’s regulations and policy