Job title:
Finance Officer – Full Time, Salaried
Company
Job description
The Finance Officer is a key member of the management team, providing financial leadership and operational support to the organization by managing the finances including general accounting, financial reporting, annual budgeting and forecasting, income and cash projections, cash flow management and payroll submission through a payroll provider. Additionally, the Finance Officer advises the Artistic Executive Director on issues that impact the financial health of the Port Theatre Society and assists with human resources management.
Essential Job Functions
- Takes ownership and is responsible for the overall integrity, accuracy, and execution of the Society’s financial records and accounting processes: Accounts Receivable, Accounts Payable, GST and PST compliance and remittances, WorkSafe BC reporting, Entandem reporting, non-resident tax withholding.
- Working in conjunction with all departments, prepare the annual operating budget and assist with the capital budget.
- Prepare monthly financial statements and end-of-year forecast projections with results analysis and interpretation for all Board meetings.
- Prepare departmental budget reports for managers and answer staff enquiries.
- Prepare client event settlement reports and pre-settlements as required.
- Prepare payments for artist fees, artist travel, meal buyouts, and reimbursements.
- Prepare bank, credit card, and other reconciliations; reconcile box office account ticket sales to unearned revenue with Theatre Manager ticketing software.
- Prepare deposits and bank transfers; administer petty cash.
- Review month and year end journal entries.
- Assist and produce required information for funding grant applications and reports.
- Assist and support the Artistic Executive Director with all human resources functions.
- Assist and support the Development Officer on fundraising campaigns.
- Manage, evaluate, and negotiate Society property, liability, and other insurance coverage.
- Liaise with the Society’s auditors, City of Nanaimo and other government agencies and grantors as required.
- Serve on Finance and Audit Committee and coordinate committee meetings.
- Provide all required information to, and coordinate all interactions with, external auditors.
- Monitor tax receipts.
- All other duties as required by the Artistic Executive Director.
Payroll and Benefits
- Responsible for payroll for all full-time and part-time staff: RRSP contributions; payroll deductions and remittances; monitor vacation and banked time; records management.
- Ensure employee insurance, benefits, and RRSP contributions are processed accurately.
- Maintain employee records and other pertinent personnel data.
- Manage, evaluate, and negotiate employee insurance, health and benefits plans.
- Manage, evaluate, and negotiate the Society’s contract and services with the payroll provider.
Compliance
- File annual Registered Charities Returns with the Canada Revenue Agency.
- Ensure compliance with tax regulations, including GST, PST, and statutory remittances.
- Issue annual T4, T4A, T4A-NR forms and other CRA documents as required.
Supervisory Responsibility
- The Accounting Clerk reports to the Finance Officer.
Expected salary
Location
Nanaimo, BC
Job date
Sat, 16 Mar 2024 03:13:27 GMT
To help us track our recruitment effort, please indicate in your email/cover letter where (un-jobs.net) you saw this job posting.
