University of Toronto
Job title:
Financial Administration Assistant
Company
University of Toronto
Job description
Date Posted: 07/15/2024
Req ID: 38562
Faculty/Division: Faculty of Arts & Science
Department: Dept of Sociology
Campus: St. George (Downtown Toronto)
Position Number: 00056264Description:About us:The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.The Department of Sociology at the University of Toronto is consistently the top-ranked sociology department in Canada and one of the best in the world. We have 30 faculty members and we are home to the Centre for Global Social Policy, created in 2013 to support collaborative, international research that speaks to pressing social policy concerns. The Department also houses the tri-campus graduate programs in sociology, with over 100 graduate students enrolled. We have internationally renowned scholars with excellent track records for securing research funding, producing outstanding sociological research, and extensively mentoring our graduate students. Our collegial atmosphere encourages innovation and rigour in teaching and research.Your opportunity:Reporting to the Department Manager, the Financial Administration Assistant is responsible for supporting financial and accounting tasks such as preparation of expense reimbursements, debit memos, purchase requisitions/orders, payment of invoices, bank deposits, reconciling accounts and monthly statements and ensuring compliance with the University’s Guide to Financial Management. The position provides front line support to inquires and administrative support including preparing draft administrative staff employment letters and processing payroll.Your responsibilities will include:
- Recording detailed transactions for many accounts
- Coding financial information for processing in FIS
- Checking that proper approvals are obtained prior to processing transactions
- Collecting supporting documentation required for payroll and/or HRIS processing
- Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
- Verifying the accuracy and completeness of information
- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Identifying and resolving individual financial discrepancies
Essential Qualifications:
- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Two (2) years’ relevant administrative and financial experience
- Experience maintaining financial and personnel records.
- Experience processing payroll for a variety of employee groups including CUPE and USW groups
- Experience processing invoices and expense reimbursements
- Demonstrated understanding of financial administrative procedures and ability to apply guidelines and procedures to a variety of tasks
- Demonstrated skills in processing, monitoring, reconciling and reviewing financial transactions and payroll processing for a variety of groups
- Excellent written and verbal communication skills, demonstrated strong customer service skills, interpersonal and team collaboration skills
- Intermediate proficiency with Microsoft Office including Word, Excel, PowerPoint, Outlook
- Demonstrated skills and experience with Administrative Management Systems (AMS), including Financial Information System (FIS), and Human Resources Information System (HRIS), or equivalent systems
- Demonstrated ability to prioritize deadlines and to maintain a high level of accuracy and attention to detail, filing and record keeping skills
- Excellent time management and organizational skills and ability to anticipate operational needs and to adapt to changing deadlines
Assets (Nonessential):
- Knowledge of the University Guide to Financial Management and other applicable policies, agency and regulatory requirements are an asset.
- Experience working in an academic unit or in program administration
To be successful in this role you will be:
- Achievement oriented
- Approachable
- Possess a positive attitude
- Problem solver
- Resourceful
- Tactful
Closing Date: 07/23/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 — $58,012 with an annual step progression to a maximum of $74,189. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / ManagerialLived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact .
Expected salary
$58012 per year
Location
Toronto, ON
Job date
Wed, 17 Jul 2024 07:19:09 GMT
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