IREX
Job title:
Global Operations Officer, Global Operations Unit
Company
IREX
Job description
Description :
Who We Are
IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.
Reporting to the Global Operations Manager, the Global Operations Officer provides operational, coordinating, and administrative support to Headquarters and Country Offices. The Global Operations Officer will work closely with Global Finance, IT, and HR Regional staff to ensure the coordination of meetings and overlapping tasks; support the Global Operations Manager with new Country Office start-ups and openings; prepare documentation for Country Office registration; facilitate meetings for country Office close-out processes; and assist with IREX worldwide operations and office compliance as assigned in their country portfolio. Support the Global Operations Manager in ensuring that country Office staff are trained and educated on IREX’s policies.
The Global Operations Officer role can be performed from any location where IREX has an office.
We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.
Are you the next member of our team?
Your Background & Skills
- Bachelor’s Degree
- 3+ years of experience
- Experience in international affairs, NGO, or international organizations
- International Development knowledge and experience with USAID relevant work experience preferred
- Regional experience in Central, Latin America and the Caribbean preferred
- Demonstrated understanding of United States Government (USG) regulations and compliance issues
- Ability to work with and communicate effectively with colleagues at all levels of the organization
- Detail-oriented and highly organized, with the ability to multi-task and work independently
- Strong computer skills, especially Microsoft Office: Outlook, Word, PowerPoint, and Excel
- Ability to effectively provide support and solutions across borders and cultures
- Ability and interest to work in a fast-paced, small office work environment
- Spanish language skills preferred
- You must have unrestricted authorization to work in the country where you reside.
Your Daily Tasks
- Work on new country registration: selection of and close coordination with legal firms, including negotiating terms and scopes of work; submission of organizational documents, powers of attorney, and other forms of documentation as required per country/location
- Process documents required for registrations; prepares procurement packages; reviews and clarifies required documents with local legal firms
- Conduct regular reviews of policies and conducts regular audits on agreements, vendors, and legal documents
- Manage and maintain the Global Operations SharePoint page and internal folders
- Manage and maintain the Global Operations database including country profiles information
- Monitor the close-out processes of IREX Global Offices
- Update, manage, review Global Ops internal templates, manuals, and trackers
- Identifies and documents best practices, lessons learned and performs root-cause analysis and other problem-solving activities to identify effective corrective actions and improvements to current Operations policies and procedures
- Support Global Operations Manager in the maintenance of operating procedures to ensure that polices and procedures is up to date
- In coordination with the Global Operations Manager, develop and utilize professional networks to inform decision making and benchmarking of best practices for international operations
- Manage Global Operations’ inbox and Zendesk requests
- Prepare, edit, and revise documents required for banking, Power of Attorney, and all other formal communications
- Arrange and manage Global Operations’ meetings with other support units, e.g., NBDU, Global Finance, Regional HR, and IT
- Serve as the primary contact for Global Operation’s vendors, e.g., services (notary and translation services)
- Manage and provide day-to-day oversight of the IKnow Operations system (iKFO) for field-based personnel and operational data
- Manage vendor contracts and agreements, process invoices, and procurement for vendors.
- Monitor new business initiatives
- Monitor the startup and close-out processes of IREX Country Offices
- Track program awards and global activities
- Process procurement requests and vendor setup for approval of the Global Operations Manager and Grants and Contracts
- Process payments in AP for all Global Operations vendors
- Work collaboratively with the Global Operations Team to ensure project deliverables are met
- Other support duties as needed.
IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.
We conduct background checks on all successful candidates.
This position is eligible for Telework. The eligible employee is a regular, full-time staff who works from a worksite outside the IREX office for one or more days a week.
This position is not eligible for Immigration Sponsorship.
NO PHONE CALLS PLEASE
EOE – Equal Opportunity Employer
We are an Equal Opportunity Employer, including disability/vets.
Expected salary
Location
Washington DC
Job date
Thu, 29 Feb 2024 04:03:06 GMT
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