Global Project Accounting Compliance & Regulatory Manager

Job title:

Global Project Accounting Compliance & Regulatory Manager

Company

ACDI/VOCA

Job description

Overview:Since 1963 and in 148 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that designs and delivers technical and management solutions in agriculture, economic growth, and resilience to promote economic prosperity and social inclusion. Beyond our competitive compensation, full array of insurances, generous 401(k) plan, parental leave, commuter subsidy, career development, we also offer a vibrant, friendly, diverse, inclusive, passionate, and inspiring work environment.ACDI/VOCA has been named a Top Workplace in 2024 by the In just our first year vying for the award, ACDI/VOCA ranked 7th out of the 100 companies named to the list in the mid-size category (150-499 employees).The Global Project Accounting Compliance & Regulatory Manager will provide accounting and financial compliance support to ACDI/VOCA and TANAGER country accounting and HO project teams. The position will closely interact with HO based project and A&F teams, country office accounting teams, Chief of Parties, and Country Representatives. The position requires accounting analysis, data entry, development and maintenance of various accounting reports and documents.This position reports directly to the Managing Director, Project Accounting and has dotted line reporting to the Senior Vice President of Corporate Compliance & Accounting. The position is part of the Accounting & Finance Department at ACDI/VOCA.This is a fully remote HOCCN position based overseas. Responsibilities:The Project Accounting Compliance & Regulatory Manager monitors country office operations to ensure internal control procedures established by ACDI/VOCA Group are implemented and followed. This position will monitor adherence to country office regulatory requirements and filings.Manage Various Aspects of Project Portfolio Compliancea) India PLC

• In collaboration with the Senior VP of Corporate Compliance, develops corporate governance policies to ensure company operates with transparency and accountability.
• Provides guidance, as needed, to Tanager India Country representative on how to implement corporate governance.
• Performs India PLC’s company secretarial duties by serving as the organizer and manager for (1) Annual General/Shareholder Meeting, and (2) quarterly board meetings including agendas, maintaining board minutes and corporate resolutions, facilitating communication between board members, and filing of corporate documents with RoC and other India regulatory bodies.
• Updates Tanager India PLC’s policies and procedures to reflect changes in India’s regulatory environment for-profit companies and submits to A&F leadership for review and approval.
• Reviews and approves statutory returns prepared by the Tanager India finance staff to include monthly TDS payments and GCTR/GST returns, quarterly tax return, form 3CEAA etc…
• Provides guidance and support to management with the development of the PLC transfer pricing agreement, benchmarking, and implementation.
• Acts as custodian for all corporate records by managing and maintaining financial documentation in line with Indian regulations and corporate best practices.
• Assists India Country Representative and Home Office Management team by facilitating and supporting the technical and financial transition of Tanager branch office to Tanager PLC. This will include staff training, transfer of fixed assets between the 2 entities, and development of monthly invoicing process.

b) Global

• In collaboration with the Managing Director, Project Accounting navigates and develops procedures and trackers to provide home office personnel, Country Representatives and COPs visibility on country regulatory requirements of countries in which ACDI/VOCA and Tanager operates.
• Collaborates with all country office Finance Managers/Directors to ensure all ACDI/VOCA and Tanager offices abide by their counties financial regulatory requirements to include, but not be limited to, timely filing of statutory audits and financial regulatory returns, timely payments of payroll taxes, collection of tax quittances.
• Ensures that all country office financial regulatory documents have been archived. Maintains a central archiving system for country regulatory audit report and tax quittances.
• In collaboration with the Managing Director, Project Accounting, prepare monthly country office financial compliance reports.

Backstop Project Accounting Manager, as needed, with some or all of the following TasksCollaborates with and backstops, as needed, other Home Office Project Accounting Managers/Directors to ensure assigned country office(s) is/are well supported overall.a) Accounting

• Reconciles HO balance sheet accounts for assigned projects – prepaids expenses, accruals, due to/from general ledger accounts.
• Performs independent projects bank reconciliations.

b) Financial Reporting and Country Office Support

• Reviews general ledger transactions received from country office to identify deviations from procedures described in the Field Financial Manual/Process Guidelines and work with country office accounting staff on correction of the procedures.
• Reviews project country office financial documents and timesheets for completeness and audit readiness.
• Confirms accuracy of country office accrued benefits and accrued subawards.
• Records realized forex gain/loss and project assets.
• Monitors project specific transactions that have been prepaid to ensure timely reallocation of costs.
• Analyzes and follow up with country office on outstanding accounts receivable (employee, volunteers, consultants, subgrants).
• Ensures suspense accounts used for shared costs and labor allocation processes have cleared monthly.
• Reviews fringe and expat allowance allocation to ensure that it matches timesheet LOE.
• Reviews country office balance sheet account reconciliations and P&L for anomalies; Communicates concerns, issues, and questions to field finance staff and project management.
• Prepares monetization and commodity journal entries and related analysis, as needed.
• Reviews and/or approves project related cash advance, travel expense reports, and procurement invoices.
• Updates country office QuickBooks class lists and chart of accounts, as needed.
• Builds country office finance capacity by providing on-going training in the area of accounting and cash forecasting.
• Travels to the country office to train local accountants and lead project financial close out, as needed.

c) Audits

• Assists with the annual audit process by compiling audit samples.

Other Responsibilities

• Manage various projects trackers and analysis.
• Support annual and donor audits by preparing audit samples, schedules, and other requested client assistance.
• Respond to requests for information and assistance.
• Attend departmental and project financial review meetings.
• Support and enhance the company’s culture of diversity, equity and inclusion and align with our corporate values by treating others with respect and congeniality.
• Ability to host or attend in-person meetings when required.
• Other duties as assigned.

Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree required in accounting from an accredited institution or its equivalent in training and experience.
• Minimum five (5) years of relevant experience working at the level of a Senior Project/Grants Accountant with hands on experience reconciling General Ledger accounts and interacting with field offices.
• Fluency in English required. Professional proficiency in a world major language (Spanish, Hindi, French, Arabic) preferred.
• Excellent verbal and written communication skills required.
• Strong knowledge of USG regulations (i.e. 2CFR 200, FTR, and Sub-recipient monitoring) and GAAP.
• Experience working with international US NGO organizations supporting complex programs with multi sites, partners, and funders.
• Ability and willingness to travel internationally required up to 10%; may be required to be fully vaccinated against COVID-19 based on country requirements.
• Experience with multi-media applications, Accounting Software packages (QuickBooks), Power Point, Excel, and other Microsoft programs. Knowledge of Agresso Business World a plus.
• Ability to multitask, work under tight deadlines, and in a fast-paced environment.
• Self-starter and ability to work with minimal supervision. Ability to manage priorities and workflow.
• Field office or work abroad experience preferred.
• Good interpersonal skills and ability to work across diverse cultures and personalities.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong analytical, organizational, research, and problem-solving skills.
• Proven customer service and relationship-building skills.
• Commitment to excellence and high standards.
• Dependability and a strong work ethic are essential.
• Must be available during core business hours and/or operating hours for international time differences; flexibility to work more hours when needed.
• Flexibility to work in office based on work demands.
• Must adhere to our company’s Health Safety Code of Conduct and demonstrate the organization’s commitment to sustaining a healthy and safe work environment.

Expected salary

Location

India – Washington DC

Job date

Wed, 16 Oct 2024 07:25:18 GMT

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