Graduate Program Assistant

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Job Title:
Graduate Program Assistant

Department:
Nursing un-jobs.net College Administration

Scope of Position:

The Graduate Program Assistant, a member of the Academic Affairs team, is responsible for providing direct administrative assistance for the College of Nursing’s Assistant Dean for Graduate Clinical Programs and administrative support for graduate courses, academic programs, and committees.

Job Description:

This position performs administrative duties of a responsible, sensitive and confidential nature requiring considerable independence of action. Maintains calendar appointments requiring independent decision making in coordination of Assistant Dean for Graduate Clinical Programs daily activities; makes travel arrangements and reimbursements using Workday for a variety of national and international meetings for faculty teaching in graduate level courses; serves as the main contact for program support for graduate committees by setting up meetings, taking minutes, preparing agendas, etc.; prepares various academic reports; plans special events and coordinates catering orders, program set up, and location selection; prepares and administers program surveys and evaluations; establishes and maintains programmatic databases; works on accreditations and special projects as assigned; coordinates onboarding schedules for graduate faculty. Administers operational activities for the graduate academic programs within the College of Nursing, which includes operational support for faculty, textbook ordering and syllabi collection and review, and authorizes payments for related supplies, materials and facilities.

Minimum Required Qualifications: 2 years of experience in an administrative capacity required; 4-6 years of experience is preferred; experience in program planning and administration required; knowledge of University policies, procedures, rules and regulations desired; expertise using Workday and/or Qualtrics desired; experience in event planning and organization of program materials desired.

HS Diploma/GED is required; advanced degree is preferred.

Additional Information:

Function: Business Planning and Operations
Subfunction: Administrative Assistance
Career Band: Individual Contributor – Technical
Career Level: T3

Posting Range: $20.53 – $27.36

Location:
Newton Hall (0275)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.