Graduate Project Administrator (Available 2025)

Job title:

Graduate Project Administrator (Available 2025)

Company

Arup

Job description

A future with purposeAt Arup we’re dedicated to sustainable development and to do socially useful work that has meaning. Our purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.We solve the world’s most complex problems and deliver what seems impossible, with curiosity and creativity. We’re a thriving and growing organization which offers you many possibilities to shape a better world, and your future.We are looking for a stellar Graduate Project Administrator with excellent interpersonal skills and a willingness to learn all facets of project administration to join our office team. The role is structured, cross-functional, and offers the opportunity to learn from all different parts of our organization.The opportunity

• Learning and aligning with our defined data and information management systems and procedures
• Support the management of project documentation and information flow by overseeing document workflows and coordinating turnaround times within Common Data Environments (CDEs) such as Aconex, Procore, Unifier, SharePoint Site and ProjectWise. This includes organizing, tracking, reviewing and distributing project documents to relevant stakeholders while ensuring compliance with internal processes and external standards, contributing to the smooth and efficient execution of the project.
• Processing project Requests for Information (RFIs) and Submittals, ensuring their timely distribution, response, and tracking throughout the project.
• Reviewing and verifying documents for completeness, accuracy and compliance with established procedures and project plans
• Collaborating closely with the project management team, technical teams, subcontractors and other team members to ensure a smooth communication and information flow
• Assisting with creation and management of SharePoint sites
• Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines
• Conducting research, collecting, and analyzing data to prepare reports and documents
• Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items
• Assisting with bid support tasks
• Client Relationship Manager (CRM) data entry
• Preparing invoices for the project

Is this role right for you?We’re looking for graduates who are curious and ready to evolve how you think and work. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. If you can share your knowledge and ideas and encourage others to do the same; whilst having a desire to deliver excellent services for clients – we’d like to hear from you.Qualifications:

• High school diploma or equivalent; Business Administration, Project Management courses/degree or related field is preferred
• Knowledge of Microsoft Office Suite applications and other standard applications/software programs and databases (candidates skill level will be assessed)
• Knowledge of SharePoint sites
• Excellent verbal and written communication skills
• Ability to perform in a team-oriented environment
• Upbeat and eager to address new projects and ideas
• Good attention to detail and organizational skills
• The ability to handle confidential assignments with tact and subtlety
• The ability to work in a fast-paced environment
• Proactive, self-motivated with excellent interpersonal skills
• Ability to work independently or as a team member while maintaining focus and efficiency
• Excellent time management skills and organization to work remotely
• Candidate must be eligible to work in Canada without the need for employer sponsored work authorization now or in the future

Our teams notable projects

• Finch West Light Rail Transit (LRT)
• Eglinton Crosstown West Extension
• Calgary Cancer Center

What we offer youAt Arup, we care about each member’s success, so we can grow together.Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling permanent members to share in the results of our collective efforts.When you start your career with Arup, you will have the opportunity to deliver high quality valuable work for our clients. Our inclusive and diverse work environment will allow you to thrive and build your technical, project management and business development skills needed to be successful in our firm. As a Graduate you have the opportunity to attend our Graduate Experience Program giving you the opportunity to meet your peers across the region and learn about our people, projects, and clients through panel discussions, design activities, and networking events.Benefits that Work – At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup except for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future. Arup’s percentage match increases with time at the firm.Flexible Working – We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.Toronto Hiring Range – Hiring Range – The good faith base salary hiring range for this job if performed in Toronto is $61, 000 to $63, 000 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Toronto will differ.Next stepsWe will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round which is an invitation to complete a Pre-recorded Video Interview (PRVI), at which point a member of the talent resourcing team will reach out to you directly.Different people, shared valuesArup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at .Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of protected veteran,Our Toronto office is located on ceded and unceded lands of many nations including the Mississaugas of the Credit, the Anishinabewaki, and the Haudenosaunee (hoe-dee-no-SHOW-nee). We acknowledge this land and its people to build a shared understanding of how our collective past brings us to where we are today. Through our ever-developing commitments, we strive to strengthen our relationships with this land, its people, and its treaties to shape a better, more inclusive world.Stay safe online. Recruitment fraud is on the rise, and Arup’s name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process.#goArup#LI-TK2

Expected salary

$61000 – 63000 per year

Location

Toronto, ON

Job date

Sat, 22 Mar 2025 01:54:20 GMT

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