Grants and SEL Administrator

Job title:

Grants and SEL Administrator

Company

Freedom House

Job description

ABOUT FREEDOM HOUSEEstablished more than 80 years ago on the core conviction that freedom flourishes in democratic nations where governments are accountable to their people, Freedom House is a non-partisan, non-profit organization that works to defend and expand freedom globally to help secure a world where all are free. Around the world, repressive regimes are preventing billions of people from exercising their fundamental rights. We identify and analyze threats to freedom, mobilize decision makers to respond to those threats and seize opportunities for progress, and support activists and organizations working to defend and expand freedom. We are dedicated to ensuring that the United States serves as a positive model of democratic practice at home and a consistent champion of freedom globally. By gathering authoritative data and leveraging our global networks, Freedom House is an unwavering beacon in protecting human rights and promoting democratic governance.All Freedom House employees possess a deep and unwavering commitment to nonpartisanship, with a sustained dedication to the mission of Freedom House. We have a strong work ethic and a keen desire for both personal and professional development. The team is also dedicated to fostering a diverse, inclusive, and equitable workplace where everyone feels a sense of belonging.POSITION SUMMARYFreedom House’s Emergency Assistance Program (EAP) provides emergency and rapid response funding and other support to human rights defenders (HRDs), non-traditional actors, and civil society organizations (CSOs) that are under threat because of their human rights work, and to survivors of religious persecution on the basis of belief or non-belief.Freedom House is searching for a bilingual Grants Administrators. The Grants Administrators will provide administrative, logistical, finance processing, and database management for EAP grant-making programs. The Grants Administrators will report to the Strategy, Evidence, and Learning (SEL) Senior Manager and will work directly with Regional Specialists, EAP’s Business Manager, and Program staff.PRINCIPAL DUTIES & RESPONSIBILITIESSupport EAP’s Rapid Response and Emergency Grants Programs

• Support Regional Specialists and Program Staff with intake of new applications.
• Coordinate Regional Specialists and Program Staff with grants approval processes and payment disbursements.
• Prepare payments for disbursement, track disbursements, and troubleshoot disbursements when issues arise.
• Collaborate closely with Regional Specialists and Program Staff to ensure grants and grantee relationships are managed according to their risk level and operating context.
• Identify operational challenges due to changing contexts and local financial and compliance regulations.
• Translate or coordinate the translation of grant-related documents and materials, as needed.
• Correspond with grantees in Arabic, English, French, Russian, or Spanish.

Database and Systems Administration

• Contribute to the management of EAP’s grants management database.
• Maintain accurate grant and grantee records – including daily updating of grant and individual or organization contact records and ensuring OFAC compliance.
• Generate reports and dashboards for colleagues, as needed.
• Tag and code all requests and budgeting information.
• Collaborate with Sr. Digital Security Specialist to test new releases to grantmaking database, identifying improvements and addressing bugs.

Strategy, Evaluation, and Learning

• Support routine and ad-hoc SEL operations and efforts.
• Support EAP Senor SEL Manager to implement and sustain SEL activities, including team workshops, office hours, and one-on-one technical support.
• Manage and conduct routine updates to current and new SEL databases and tools.
• Assist with routine data reporting needs.
• Support ongoing and routine efforts to improve and enhance EAP operations and systematization of protocols, procedures, and practices.
• Support data cleaning and data quality activities across EAP data platforms.

Cross-Team Collaboration:

• Work harmoniously, under the guidance of the EAP Business Manager, with the Finance Department to maintain reporting structures and system parameters to ensure transparency in grant financial management.
• Act as liaison, under the guidance of the EAP Business Manager, with other external departments including Grants Administration and Compliance to facilitate a collaborative environment in grant and non-grant accounting and compliance work.

Compliance Oversight:

• Analyze monthly grant performance results to ensure expenditures consistently align with grant budgets throughout the award period.
• Monitor and oversee compliance for each award throughout its lifecycle, including ensuring accurate allocation, and preparing recommendations for corrective measures if required.

Regulatory Expertise:

• Apply in-depth knowledge of grant regulations to counsel EAP Management.
• Present recommendations for procedural and workflow efficiencies. Assist with planning and conducting initiatives and relevant training.
• Help track the data on specific metrics that inform EAP decision-making.

QUALIFICATIONS:Education:Bachelor’s degree in political science, international relations, sociology, anthropology, or other social science or related field.Experience:

• 4-6 years of relevant professional experience
• Experience with federal grants reporting
• Proficiency in English and Arabic
• Experience with grants management databases.
• Experience in reviewing, processing, and tracking payments
• Experience coordinating with various stakeholders to ensure grants processes are efficient and effective.

Technical Skills and Abilities:

• Excellent organizational, time-management and problem-solving skills.
• Excellent written and verbal communication skills in both English and Arabic, with the ability to convey information accurately and listen effectively.
• Mastery of MS Office Suite, specifically Word, Excel, PowerPoint, and Outlook.
• Ability to apply accurate and strong database and records management skills.
• Ability to master digital security tools and use them consistently and with good judgment.
• Proficient and advanced knowledge of data processing software (MS Excel, Google Sheets, etc.).
• Working knowledge or willingness to learn data visualization software and platforms (e.g., Tableau, Looker Studio, etc.).
• Strong ability to independently plan, organize, prioritize work, and multitask to meet tight deadlines.
• Ability to apply superb attention to detail and consistently produce timely and error-free work.
• Ability to maintain the highest degree of confidentiality and exhibit unquestionable integrity, honesty, and forthrightness.
• Strong interpersonal skills and the ability to respond promptly to inquiries courteously and professionally.
• Ability to successfully work collaboratively with all levels of employees, management, external partners, and funders.

ADDITIONAL INFORMATION:

• Freedom House established core values are belonging, collaboration, excellence, integrity, and respect. Through these values we prioritize creating a supportive and inclusive environment, emphasize collective efforts for success, are dedicated to high-quality impactful work, uphold trust through courage and honesty, and treat everyone with dignity while appreciating their unique contributions.
• Diversity makes our work stronger. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. Diverse backgrounds relevant to the countries in which we have programming are a welcome asset.
• Applicants should complete our online application form and to submit a resume and a cover letter that outlines interests and qualifications for this position.
• Candidates must possess authorization to work in the United States independent from Freedom House sponsorship.

COMPENSATION & REWARDS:

• Salaries are commensurate with experience and based on pay grades that prioritize equity across the organization. Salary range is between $65,000 to $70,000 annualized, dependent upon experience.
• We are consistently working to retain and attract top talent to contribute to our continual growth. We are proud to offer an excellent benefits package including:

• Multiple medical plans, dental, and vision insurance available on the first date of hire.
• 403(b) Retirement Plan with up to a 10% employer match.
• $1,500 yearly professional development reimbursement for work-related trainings courses or memberships directly related to employee’s position.
• Generous Leave Programs

• Annual paid time off that grows with your employment: 15 days for 0-2 years, 20 days for 3-5 years, 25 days for 6+ years. Director level and above start at 25 days.
• Sick Leave: 10 days per year, unlimited roll over year to year.
• 14 paid holidays with the ability to float the day later within the same calendar year.
• Parental leave: 20 days paid.
• Bereavement: 3 days paid.
• Jury duty: 30 days paid.
• Flexible, hybrid work culture with slow down weeks and “no meeting Fridays”.
• Supply annual allocation benefit: $210 for the purchase of home office equipment.
• Mental health and well-being services through KonTerra Group.
• Free gym at the DC office.
• Short-term and long-term disability.
• Supplemental/Voluntary life insurance.
• Employee assistance program.

WORKING CONDITIONS:

• Essential functions are typically performed in an office setting or remote work.
• May require long hours including evenings and weekends to complete tasks.
• Travel to some countries, for business or in some cases personal reasons, while a Freedom House employee, may not be advisable or even possible due to high security risks.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Freedom House is an Equal Opportunity Employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, or protected veteran status, genetic information, age, membership in an employee organization, or other non-merit factors.

Expected salary

$65000 – 70000 per year

Location

Washington DC

Job date

Sat, 01 Jun 2024 05:34:51 GMT

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