Grants Programme Manager (P3) Maputo, Mozambique

Position Title: Grants Programme Manager

Duty Station: Maputo, Mozambique

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, 6 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 26 November 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) in IOM Mozambique, direct supervision of the Deputy Chief of Mission (DCoM), and in close coordination with the Heads of Units and Head of Sub-Offices in Beira, Nampula and Pemba, the Grants Programme Manager will be responsible for managing the Grants Management Unit which oversees and coordinates implementing partner (IP) and grant management for the IOM Mozambique mission. The Grants Programme Manager will be responsible for ensuring the effective and coordinated day-to-day implementation of specific grants and implementing partner projects, under all sectors of work in which the IOM Mozambique mission engages. The Grants Programme Manager will be responsible for overseeing and ensuring the smooth management of grant awards and capacity building of partners throughout the project or award lifecycle.

The role is to be based in Maputo but roving across provinces as needed.

Core Functions / Responsibilities:

1. Manage the staff and work of the Grants Management Unit, directly supervising the Grants Programme Officer. Provide training on all related aspects of the grants process and database, and ensure the overall integrity and appropriate function of all activities of the unit.
2. Lead the development and implementation of the grants cycle, from identification of opportunities to selection, award, reporting, and project closure, ensuring smooth processing and compliance with donor requirements, IOM regulations, and standards.
3. Liaise with the Resource Management Office, Programme Support, and other relevant departments for implementation progress. Ensure that grants and implementing partner activities are implemented on time, within scope, budget, and at high technical standards. Take remedial action for issues or delays to ensure prompt resolution.
4. Oversee and ensure robust monitoring of grant activities, both for internal grants and sub-grantees. Regularly assess progress to ensure adherence to the terms of the award, IOM procedures, and donor requirements, swiftly addressing deviations based on monitoring data.
5. Ensure that the Grants Management Unit maintains an updated information management system, with all relevant documents, including proposals, agreements, budgets, and reports, stored in an organized manner. Provide oversight for the timely submission of quality reports, both financial and narrative, to donors and other stakeholders.
6. Lead the design and implementation of capacity-strengthening initiatives for local implementing partners. Advise and guide internal and external technical experts for the identification of gaps and the delivery of relevant training programs to enhance and improve partners’ capacity in project management and reporting.
7. Establish, strengthen and maintain effective working relationships with governmental bodies, donors, UN agencies, NGOs, and other stakeholders to ensure alignment of grant activities with broader humanitarian and development objectives. Represent IOM and grants management activities in relevant fora and substantively contribute to joint initiatives and partnerships.
8. Develop innovative strategies to enhance grant management processes, including localization efforts, in coordination with relevant units. Provide technical, operational and administrative advice for the development of internal systems, tools, and guidance to ensure professional and principled grant delivery.
9. Ensure appropriate levels of risk management are incorporated in grants processes, conducting due diligence on partners and monitoring activities to mitigate risks. Ensure that grants meet IOM’s high standards of accountability and transparency throughout the project lifecycle.
10. Coordinate and ensure timely submission of all internal and external reporting related to grants. Establish and maintain active communication channels with implementing partners, donors, and internal units to ensure smooth programme implementation and resolve any issues that arise during the grant cycle.
11. Liaise with legal and procurement units to ensure that all grants and contracts comply with legal requirements. Oversee the drafting and signing of legal agreements, memoranda of understanding, and other relevant documents with implementing partners.
12. Ensure the integration of cross-cutting themes such as gender, protection from sexual exploitation and abuse (PSEA), accountability to affected populations (AAP), and environmental considerations into all grant activities.
13. Conduct field visits as necessary to monitor and evaluate funded activities, ensuring compliance with project objectives, and providing direct support and advice to partners to troubleshoot and improve project outcomes.
14. Undertake travel duties, as necessary.
15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Business Administration, International Relations, Law or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Demonstrated experience in working with implementing partners, grantees or third-party organizations to implement activities;
• Demonstrated experience in grants programming and civil-society strengthening;
• Experience developing, managing and delivering capacity building activities;
• Experience building partnerships with donor officials, cluster and sectoral leads;
• Experience in managing staff preferably in a complex crisis setting; and,
• Experience working within the broader humanitarian ecosystem and coordination fora as it relates to coordinating emergency response activities.

Skills

• In depth knowledge of IP/grant award cycle and IOM internal procedures and controls for implementing partners;
• Establishes and maintains effective relationships with implementing partners;
• Familiarity with major crisis response sectors (WASH, Health, SNFI, etc.) and their coreactivities; and,
• Familiarity with Information Management or Grant Management Systems.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Portuguese or any local language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.