Human Resource and Admin Assistant

Job title:

Human Resource and Admin Assistant

Company

Mercy Corps

Job description

Description :About Mercy CorpsMercy Corps is a leading global organization powered by the belief that a better world is possible.In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action helping people triumph over adversity and build stronger communities from within. Now, and for the future.Mercy Corps has been present in Ethiopia since 2004 working to drive bold and transformative ideas, working closely with government, the private sector and civil society actors to build a more resilient country, ensuring that programs are responsive to and influenced by participants and stakeholders. With the launch of Mercy Corps Global Strategy, Pathway to Possibility, the country office is poised to operationalize its three-year strategy with a vision to enhance the resilience of climate- and conflict-affected communities through market systems development for improved livelihoods, access to food, and safe and clean water to thrive in the face of crises. In Ethiopia, our strategy focuses in the four outcome areas: 1) Economically marginalized populations have improved and diversified livelihoods, income, and assets; 2) Pastoralists, farmers, and households have access to sustainably produced, safe, nutritious food; 3) Social cohesion and inclusive governance processes are built in crisis-affected communities; and 4) People have equitable, sustained access to clean water and sanitation for domestic and productive use. Currently, we operate in six regional states – Afar, Gambella, Oromia, Somali, Amhara and South Ethiopia. Working with a diverse base of donors that includes United States Agency for International Development (USAID), European Union, GAC, Hilton Foundation, United Nations (UN), JOA, Sweden, EKN, and other foundations, Mercy Corps Ethiopia empowers people to recover from crisis, build better lives and transform their communities for good.Position Title: Human Resource and Admin AssistantDuty Station: JijigaOpen Position: 1General Position SummaryWorking in the HR Department under the direction of the area Manager, the HR and Admin Assistant will be responsible for the day-to-day routine tasks of HR activities the HR and Admin Assistant role where the details are specified under the Essentials of Job Functions below.Essential Job Responsibilities

• Provides generalist human resources support to the Mercy Corps Ethiopia HR Department in Addis Ababa
• Collect and track required employee paperwork.
• Maintain employee records, filing and documentation such as recruitment documents, CVs, valid contracts, timesheets, employee data sheets, and performance evaluations as well as ensuring leave records of all staff are properly maintained and updated.
• Completes the new hire process for employees; collecting data, and creating new employee files
• Assists in interviewing and selection of staff at Field level if deemed necessary.
• Assist in updating employee files, facilitating the documentation processes.
• Screen resumes for selected positions to send to hiring managers.
• Produce a weekly activity report.
• Ensure that records regarding personnel activities and personnel data are kept confidential
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Maintain up-to-date Medical Insurance tracking for National staff and report to Addis HR and follow up the timely registration in Insurance Company.
• Follow up employee medical insurance reimbursement.
• Responsible for the management of staffs leave.
• Ensure all local admin or legal issues are handled in a smooth way
• Ensures that office supplies required are always available in the office.
• Answer all incoming telephone calls and direct to the proper person or department; make telephone calls as requested for staff and use intercom system to transfer calls and announce visitors.
• Welcome and receive all visitors, suppliers, etc.
• Manage all internal and external communications (telephone calls, faxes, emails etc)
• Must have a clear understanding on all MC policies and program needs.
• Responsible for maintaining supply of all administration documents and making them available for all MC Ethiopia staff.
• Responsible for maintaining all administrative notice boards – keeping them updated, clean and neat in appearance.
• Assist Field Management in Ethiopia in facilitating the smooth flowing of routine, administrative work of the Mercy Corps office and program support operations;
• Perform any other similar tasks that may be reasonably assigned by the line manager.

Security

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Supervisory Responsibility: NoneAccountabilityReports Directly To: area ManagerWorks Directly With: All Staff.Knowledge and Experience

• College Diploma/Degree in Office Administration, Secretarial Science, Accounting Business Administration, Public Administration or Human Resource Management is required.
• Three years related experience is required
• Good computer skills (especially Microsoft Excel, Word, and Outlook)
• Professionalism and self-motivation expected at all times.
• Must be confident, self-starter, an independent thinker and have strong organizational, interpersonal and communication skills; team oriented
• Excellent communication skills, written and oral are required.
• Demonstrated cultural sensitivity, emotional maturity and appropriate flexibility.
• Excellent organizational skills with ability to successfully manage multiple tasks.
• Flexibility in responding courteously to immediate needs of visitors and callers;

Ongoing LearningIn support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and developmentDiversity, Equity & InclusionAchieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.Equal Employment OpportunityMercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.Safeguarding & EthicsMercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.All qualified individuals are invited to apply for the advertised position. All applications, including a CV, three references, and all applicable official papers, must be sent electronically.Only candidates that are short-listed will be acknowledged and called for interviews.“Mercy Corps is an equal opportunity employer promoting gender, equity and diversity. Qualified female and young candidates are strongly encouraged to apply. We are committed to empower women and youth.”DEADLINE FOR ALL APPLICATIONS: 17 December 2023/ 4:00 PM

Expected salary

Location

Jijiga, Somali – USA

Job date

Sat, 07 Dec 2024 08:55:42 GMT

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