Humanitarian Access Safety and Security Assistant

SCOPE OF WORK:
The IRC is seeking a Humanitarian Access Safety &
Security Assistant (HASS Assistant) for its Ukraine operations based in Mykolaiv and support covering Odesa, Mykolaiv, and Kherson regions. The HASS Assistant will work with the
corresponding HASS Officer and Office with technical support from the Humanitarian
Access and Security Department, to assist in ensuring that organizational
security policies and procedures are responsive to the context, are
contextually appropriate, and known to staff. He will also be in charge of assisting
in the creation of a strong network with all the actors in the area and
maintaining excellent relations with the local authorities.  

Reporting to the HASSO,
the HASS Assistant will be assisting in the implementation of IRC Safety &
Security management measures, as well as assisting the HASSO in providing
contextual analysis and understanding to decision-makers. The HASS Assistant
will prioritize the humanitarian principles, humanitarian needs, duty of care, and
the IRC’s strategy action plans for Ukraine in their work. The HASS Assistant
will be technically supported by the HASSO and the HASSM – Ops to fulfill the
HA&SS Department standards for its Area of Responsibility.

The HASS Assistant will
conduct onsite briefings for staff, and assist in the development and
implementation of appropriate plans, standard operating procedures, and
contingency plans. S/he will assist the HASSO in providing expert humanitarian
security and advice to the IRC staff in Odesa Field Office, contextual
understanding, advisories, and incident management. The HASS Assistant might be
requested to cover for the HASSO during limited periods.

REPORTING RELATIONSHIPS AND
COORDINATION:
Managerial Reporting to: The Humanitarian Access, Safety
& Security Officer
Technical Reporting to: The Humanitarian Access, Safety & Security Officer and the
Humanitarian Access, Safety & Security Manager – Operations (HASSM – Ops)
Supervises: N/A.
Key Interfaces: Operations teams, Program teams, Humanitarian Access, Safety
& Security Department, and other relevant staff as necessary with program
expansion.
External: N/A

RESPONSIBILITIES
– Safety and Security Management
– Support
IRC by assisting the HASSO in providing technical support to the wider
team on all policies, procedures, guidelines, and planning for staff
safety, and operational security.
– Support IRC by assisting the
HASSO in evaluating, reviewing, and updating security management plans regularly.
Reference and ensure compliance with the IRC Security Management Framework
within the SMP and all annexes.
– Support IRC and the HA&SS
Dpt. by assisting the HASSO in working with key stakeholders to develop,
consolidate, and implement operating procedures and contingency plans.
– Support IRC and the HA&SS
Dpt by assisting the HASSO in evaluating, reviewing, and updating the
hibernation and evacuation plans and ensuring that practical preparations
are in place and known to all relevant staff.
– Support IRC and the HA&SS
Dpt by assisting the HASSO in conducting risk assessments of contracted
and prospective offices, residences, and hotels. Follow up on actions to
be taken to ensure compliance with safety and security standards.
– Support IRC and the HA&SS
Dpt by assisting the HASSO in undertaking continual assessments of
equipment, and the protocols by which that equipment is used, to ensure
that minimal conditions for security are being met.
– Assist
the HASSO in implementing the best possible solutions for the use of
equipment to facilitate communication between staff, including proposing
safe alternative means of communication and equipment.
– Assist
the HASSO with the follow-up on actions to be taken to ensure compliance
with safety and security standards
– Support IRC and the HA&SS Dpt, by
assisting the HASSO in ensuring
safety and security protocols, reporting mechanisms, and capacity-building
initiatives account for gender-specific risks, staff profiles, and
background, and are sensitive to local contexts.
– Assist
the HASSO on the update, regularly, all safety documentation relating to
their area of operation (SOPs, CPs, Security briefing, S&S regulation
memo, CONOPs, etc.)
– Support the
HASSO in tracking all the movements in its Area of Responsibility.

Networking and Liaison
– Monitor and provide support and reporting on NGO security initiatives, as required.
– Work
to ensure that IRC, its mission, and work in all areas of operation are
known and accepted.
– Work
to encourage stakeholders to collaborate with IRC in ensuring that staff
are safe and given permission to continue humanitarian activities in Ukraine

– Liaise with relevant security
actors e.g., NGO security staff, UN, security forces, local community
stakeholders, and local authorities.

Context
Understanding and Reporting
– Compile and
submit regular reports that track incidents and trends in local security
contexts.
– Submit daily
contextual updates as needed to relevant staff.
– Support the
HASSO to ensure all incidents and accidents are followed up with an
official written report, which is then shared with relevant stakeholders
and filed appropriately.
– Monitor the
operating environment in the region, identify new threats, assess IRC
vulnerabilities, and recommend possible responses to the HASSO
– Provide credible information and contextual understanding of localized and country-wide security situations and incidents along with appropriate advice to IRC.
– Weekly rotational monitoring on-call nights and weekends are expected

JOB REQUIREMENTS
Education: Graduation from a higher education
facility in a relevant subject is preferred, however, secondary education and
significant professional experience will be considered.
Work Experience:
– Demonstrable experience of civilian, non-profit, or NGO work experience within international humanitarian assistance programs, having undertaken planning, organizing, and executing security operations in the field.
– Experience in obtaining information on local, national, and international development, and providing clear dynamic briefings and analysis of given and unfolding security and political situations when they occur (both written and verbal)
Demonstrated
Leadership Competencies:
– Excellent
relationship-building, interpersonal skills, and the ability to
effectively represent IRC at forums and with external stakeholders
– Strong
negotiation and mediation skills essential with experience in conflict
resolution essential
– Superior oral
and written communication skills, with the ability to express ideas and
concepts clearly and persuasively with senior internal and external
stakeholders
– Experience
working successfully with local stakeholders such as local and
international NGOs, local authorities, government, etc. with sensitivity
and diplomacy.
Languages
Required/Preferred: Fluency in spoken and written Ukrainian,
Russian, and English.
Computer/Other
Requirements: Full professional competency in Microsoft
Office Suite, especially Word, Excel, and PowerPoint

Ability
to Travel: up to 40% traveling if needed.

This position will be
based in locations where IRC has a presence. As this is a fluid and rapidly changing
context, the location of this assignment may change based on the needs

IRC employees are eligible to the following benefits:
– Competitive salary
– Purposeful job and development opportunities
– English classes and unlimited online training courses
– Life Insurance
– Medical insurance for staff
– Free psychological support to employees and their family members
– 30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements
– Up to 10 days of paid medical leave