Humanitarian Affairs Officer/Monitoring аnd Reporting Officer, P-3

Position description

Org. Setting and Reporting

The position is located in the Operations and Advocacy Division (OAD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions. This position-specific job opening is being advertised for the position of Humanitarian Affairs Officer/Monitoring and Reporting Officer in Dakar, Senegal. Under the overall supervision of the Deputy Head of Office (DHoO), Regional Office for West and Central Africa (ROWCA), the incumbent reports to the Humanitarian Affairs Officer/Head of Regional Humanitarian Financing Unit (RHFU).

Responsibilities

Within delegated authority, the Humanitarian Affairs Officer/Monitoring, and Reporting Officer, will be responsible for the following duties:

Fund Management and Coordination:

• Under the supervision of the Pooled Fund Manager and Head of Regional Humanitarian Financing Unit, support and advise the Humanitarian Coordinator (HC) on the overall management of the Regionally Hosted Pooled Fund (RHPF) vis-à-vis the humanitarian context (i.e. priorities and critical needs).
• Support and advise the Pooled Fund Manager on the overall management and administration of the Fund on issues related to monitoring and reporting, and liaise as necessary with relevant OCHA HQ sections.
• Manage and supervise Fund-related support staff.
• Participate in the process of strategic (project selection) and technical review during RHFWCA allocation.
• Support the process of review, selection, and quality control of proposals.
• Liaise with NGOs, UN partners as well as clusters and OCHA field offices to follow-up on project progress and overall Fund progress.

Monitoring, Reporting and Evaluation:

• Ensure compliance with monitoring and reporting requirements in place for the Fund;
• Support the Fund’s reporting processes, ensuring evidence-based analysis of the performance and results achieved through activities undertaken by implementing partners, in accordance with the Fund’s accountability framework.
• Develop a monitoring plan and carry out monitoring activities in relation to funded projects.
• Monitor funded projects portfolio, based on the Operational Modalities considering the level of risk associated with each implementing partner, project timeframes, reporting schedules and other criteria as relevant.
• Conduct periodic field visits to promote the knowledge and support the appropriate use of the Fund in line with its Terms of Reference, field visits should focus on key actors (i.e. OCHA field colleagues, recipient organizations, local governments, communities).
• Strengthen RHFWCA planning, monitoring, and reporting processes through knowledge sharing and the synthesis of lessons learned, in support of improved decision-making.
• Systematically provide information on project status to the Pooled Fund Manager for further transmission to the Head of Office (HoO) and the HC, donors and relevant governing bodies of the Fund;
• Ensure timely overall project reporting, including acting as the lead for the pooled fund annual report exercise as required.
• Assist in the preparation of evaluations or other research activities and studies in consultation with relevant HQ sections (CBPF Section, EGS).

Analysis, communications and public information:

•  Ensure proper communication and support during the allocation process to all stakeholders.
• Liaise with and provide necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response.
• Advise the recipient organizations and stakeholders on measures to mitigate foreseeable operational risks.
• Research, analyze and present humanitarian financing information, in particular monitoring and reporting funding trends and requirements, gathered from diverse sources.
• Assist in policy development, including the review and analysis of humanitarian issues and funding trends at the country level, ensuring proper coordination with FCS.
• In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of the Fund across internal and broader audiences through information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, websites, etc.).
• Perform other duties as assigned by the Head of Regional Humanitarian Financing Unit.

Competencies

• Professionalism: Sound knowledge of and exposure to a range of humanitarian assistance, emergency relief and related humanitarian issues. Knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance. Strong analytical capacity, in particular the ability to analyze and articulate the humanitarian and protection dimension of issues which require a coordinated UN response. Good knowledge of the UN common system and humanitarian NGOs. Ability to identify issues and to use sound judgment in applying technical expertise to resolve a wide range of problems. Strong research skills, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights and protection situation in assigned country/area. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery). Ability to provide guidance to new/junior staff. Excellent drafting skills and strong computer literacy (MS Word and Excel). Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

• An advanced university degree (Master’s degree or equivalent) in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of five (5) years of progressively responsible professional experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, project management, budget management, or related area is required.
• Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is desirable.
• Experience in humanitarian financing (e.g. grant management, fundraising, or donor relations for humanitarian programmes) is desirable.
• Experience in a humanitarian context within the UN Common System or other comparable international organization is desirable.
• Experience in the design of policies and guidelines pertaining to humanitarian assistance is desirable.

Languages

• French and English are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required. Knowledge of another UN official language is desirable.

Application instructions

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