Information Governance Administrator

Job title:

Information Governance Administrator

Company

NHS

Job description

Do you have administrative skills and knowledge of data protection? Do you want to make a difference and contribute to our service development? Data protection is one of our top priorities at Dougie Mac. This newly created role will support our commitment to ensure that we process data lawfully, fairly, and transparently, ensuring information is stored securely. The Vacancy: Information Governance Administrator We are seeking a well-organised and driven administrator to support our already established Information Governance (IG) framework to ensure compliance and best practice working at Dougie Mac. This role involves administrative tasks, updating our IG action plan, assisting with audits, review of key documents and assessing incidents. You will also raise awareness of data protection; you will engage with various staff members across the organisation at all levels. The post holder must therefore have a good knowledge of data handling practices and regulations, as well as good organisational and collaborative working abilities. You will work independently and report into our Information Governance Lead who you will also support with general data protection and information security tasks.Main duties of the jobKey Responsibilities: Essential admin tasks, including recording minutes, creating documents and preparing reports. Assist with information governance audits and analysis Engage with staff to provide advice and ensure good practice is embedded Review data incidents, highlight potential risks and provide insights to reduce risks. Assist with the submission of the DSPT on an annual basisAbout usDougie Mac is an open-culture organisation, underpinned by clear strategic aims, vision and values. By joining Dougie Mac, you will be part of a dedicated team of professionals who are committed to delivering person-led, responsive and cost effective services of the highest quality. Staff at Dougie Mac are well-motivated, with professional development pathways, and given opportunities to be reflective in their roles through supervision and reflective practice. Dougie Mac has been named the UKs Best Charity to Work For #6 in the 2024 by independent employee engagement specialists, Best Companies. The prestigious title was awarded by the Best Companies 2024 Accreditation which also gave Dougie Mac a three star rating the highest possible ranking meaning that the hospice is now classed as a World-Class Organisation to work for. The Hospice offers a competitive salary and benefits package, including a contributory pension scheme, generous holiday allowance, funded study, free parking, Paycare and much more.Date posted11 December 2024Pay schemeOtherSalary£22,721 to £24,000 a yearContractPermanentWorking patternPart-timeReference numberDMH1067206Job locationsDougie MacBarlaston RoadStoke on TrentST3 3NZJob descriptionJob responsibilitiesData protection and information security is a top priority at Dougie Mac; we are committed to always processing data lawfully, fairly and transparently and ensure information is stored securely. Our Information Governance framework includes policies, procedures and standards for managing data, helping us to stay compliant and mitigate risks. Job Summary As an Information Governance Administrator, you will be responsible for supporting the delivery of our Information Governance (IG) framework and ensure compliance with data management standards within the hospice. Duties include administrative tasks to support the Information Governance Lead and key roles, as well as updating and supporting the delivery of our IG action plan. You will also help enhance awareness of data protection and information security matters as well as best practice through collaborative working across all areas of the organisation. Key Responsibilities: Organise and participate in meetings: Coordinate and attend IG-related meetings, accurately record meetings and assist in preparing reports and actions plans. Conduct and assist in IG audits; engage with staff to ensure completion within a timely manner and highlight potential risks. Collaborative working: Work with teams across the hospice to identify and address compliance gaps in IG standards. Review data incidents: review data incidents recorded in Vantage database; provide insight and support plans in reduction of risk and repetition. Implement Action Plan: Support the execution of the IG action plan, ensuring tasks are completed effectively. Create and prepare IG related documents and materials: such as reports, posters, guidance documents, along with relevant analysis. Manage risk assessments and policy renewals: Log risk assessments, policy renewals and agreements, ensure timely reviews of all relevant documents. Provide IG advice and enhance awareness: Offer advice on general IG issues, enhance awareness, seeking support when needed. Support IG Leads: Assist IG Leads with various tasks, including the submission of the Data Security and Protection Toolkit (DSPT) while highlighting any concerns or risk. Knowledge: Have knowledge of the Data Protection Act 2018 and understand GDPR key principles, stay updated on relevant regulatory changes. Job descriptionJob responsibilitiesData protection and information security is a top priority at Dougie Mac; we are committed to always processing data lawfully, fairly and transparently and ensure information is stored securely. Our Information Governance framework includes policies, procedures and standards for managing data, helping us to stay compliant and mitigate risks. Job Summary As an Information Governance Administrator, you will be responsible for supporting the delivery of our Information Governance (IG) framework and ensure compliance with data management standards within the hospice. Duties include administrative tasks to support the Information Governance Lead and key roles, as well as updating and supporting the delivery of our IG action plan. You will also help enhance awareness of data protection and information security matters as well as best practice through collaborative working across all areas of the organisation. Key Responsibilities: Organise and participate in meetings: Coordinate and attend IG-related meetings, accurately record meetings and assist in preparing reports and actions plans. Conduct and assist in IG audits; engage with staff to ensure completion within a timely manner and highlight potential risks. Collaborative working: Work with teams across the hospice to identify and address compliance gaps in IG standards. Review data incidents: review data incidents recorded in Vantage database; provide insight and support plans in reduction of risk and repetition. Implement Action Plan: Support the execution of the IG action plan, ensuring tasks are completed effectively. Create and prepare IG related documents and materials: such as reports, posters, guidance documents, along with relevant analysis. Manage risk assessments and policy renewals: Log risk assessments, policy renewals and agreements, ensure timely reviews of all relevant documents. Provide IG advice and enhance awareness: Offer advice on general IG issues, enhance awareness, seeking support when needed. Support IG Leads: Assist IG Leads with various tasks, including the submission of the Data Security and Protection Toolkit (DSPT) while highlighting any concerns or risk. Knowledge: Have knowledge of the Data Protection Act 2018 and understand GDPR key principles, stay updated on relevant regulatory changes.Person SpecificationQualificationsEssential

• Evidence of formal education, educated to minimum of GCSE level

Desirable

• Information Governance related qualification
• Full driving licence, with access to own vehicle and appropriate business insurance.

ExperienceEssential

• Administration experience, including minute taking and preparing reports
• Work to agreed time frames & targets
• Experience of Data Protection practices, handling data

Desirable

• Project coordination
• Collaborative working with cross functional teams
• Experience of working with an incident/risk/compliance software

Additional CriteriaEssential

• Excellent communication skills (verbal and written)
• Excellent organisational and time management skills
• Computer literate. Able to use in-house databases and Microsoft Office programs i.e Word/Outlook & Excel
• Can use own initiative and is a problem solver
• Highly organised, accurate and attention to detail
• Approachable & supportive team player
• Willingness to learn and network, to improve knowledge & skills relevant to Information Governance and Hospice care.
• Dress in a way that conforms to accepted codes of business dress.

Desirable

• Knowledge of ICO, Data Protection Laws and relevant regulations
• Self-motivated and proactive
• Enjoys challenges and finding ways to improve

Person SpecificationQualificationsEssential

• Evidence of formal education, educated to minimum of GCSE level

Desirable

• Information Governance related qualification
• Full driving licence, with access to own vehicle and appropriate business insurance.

ExperienceEssential

• Administration experience, including minute taking and preparing reports
• Work to agreed time frames & targets
• Experience of Data Protection practices, handling data

Desirable

• Project coordination
• Collaborative working with cross functional teams
• Experience of working with an incident/risk/compliance software

Additional CriteriaEssential

• Excellent communication skills (verbal and written)
• Excellent organisational and time management skills
• Computer literate. Able to use in-house databases and Microsoft Office programs i.e Word/Outlook & Excel
• Can use own initiative and is a problem solver
• Highly organised, accurate and attention to detail
• Approachable & supportive team player
• Willingness to learn and network, to improve knowledge & skills relevant to Information Governance and Hospice care.
• Dress in a way that conforms to accepted codes of business dress.

Desirable

• Knowledge of ICO, Data Protection Laws and relevant regulations
• Self-motivated and proactive
• Enjoys challenges and finding ways to improve

Expected salary

£22721 – 24000 per year

Location

Stoke-on-Trent

Job date

Sat, 14 Dec 2024 08:14:55 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (un-jobs.net) you saw this job posting.