Intergovernmental Affairs Officer

Job title:

Intergovernmental Affairs Officer

Company

United Nations

Job description

This position is located in the office of the Secretariat of the Administrative and Budgetary (Fifth) Committee and the Committee for Programme and Coordination (CPC), Department of Management Strategy, Policy and Compliance (DMSPC). The incumbent reports to the Senior Intergovernmental Affairs Officer, within overall supervision of the Deputy Secretary of the Fifth Committee and CPC.

Responsibilities

Under the general guidance of the Secretary of the Committee and within delegated authority, the Intergovernmental Affairs Officer will be responsible for the following duties:

• Assists the Secretary in the provision of Secretariat services for sessions of intergovernmental bodies such as the General Assembly and its subsidiary organs as well as subsidiary bodies of the Economic and Social Council and United Nations conferences, including contributing to the preparation of the annotated provisional agenda, the status of documentation and the draft programme of work;
• Prepares drafts of the procedural notes for the presiding officer for each meeting and on each agenda item and reviews Journal announcements and summaries;
• Assists in the preparation of all pre-session, in-session, and post-session documentation, including by drawing up initial procedural drafts of decision, resolutions and reports of the Committees, updating them as negotiations and sessions progress and proofing the final texts submitted for formal adoption;
• Supports the Secretary in providing guidance and advice to the presiding officers as well as other elected officers on the organization of work, including by maintaining up-to-date records on the status of discussions/negotiations of agenda items considered by the Committees and the status of preparedness of documentation for the Committees, by session;
• Assist coordinators in informal and informal-informal consultations, advising on procedural

aspects and historical background and liaising with Secretariat officials for follow-up actions
and input requested;

• Prepares summaries and analytical reports on proceeding of meetings of the Committees and Bureaux and follows up on the implementation of their decisions and recommendations;
• Undertakes research and prepares studies on the procedure and practice of the intergovernmental bodies covered by the Secretariat and drafts notes, background papers, talking points and other correspondence for senior UN officials and maintains contacts with delegates and staff in other UN offices and departments, and other international organizations;
• Carries out administrative functions and perform other related duties as required.

Competencies

Professionalism: Knowledge of the work of intergovernmental processes of the United Nations or similar international organization, including knowledge of relevant rules of procedure, mandates and other provisions, as well as past practice and precedent and a thorough knowledge of parliamentary documentation. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced university degree (Master’s degree or equivalent) in international relations, business or public administration, management, economics, law, diplomacy law or a related field is required. A first-level university degree (Bachelor’s degree or equivalent) in combination with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

A minimum of five years of progressively responsible experience in international relations, law, diplomacy, or related field is required.

Experience in the provision of substantive support to intergovernmental processes and legislative machinery in an international organization, such as the United Nations or similar international organization, is required.

Experience in dealing with procedures, policies and practices of intergovernmental bodies of an international organization, such as the United Nations or similar international organization, is desirable.

Experience in provision of advice to a presiding officer/Bureau of an Intergovernmental body is desirable.

Experience in preparation and coordination of parliamentary documentation is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This post is financed by the Support Account for Peacekeeping Operations.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Expected salary

Location

New York City, NY

Job date

Wed, 31 Jan 2024 01:38:10 GMT

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