International Research Project Assistant

Job title:

International Research Project Assistant

Company

University of Warwick

Job description

Role

Are you passionate about human rights and travel? Want to launch a career in international development? This position is a step into the world of global development and human rights, with a cutting-edge focus on digital rights. It is especially suited to someone keen to make connections with international civil society groups, human rights and HIV activists, diplomats and United Nations officials, while learning the nuts and bolts of global development assistance.

This role provides administrative, financial and communications support to a multicountry research, policy and education project on digital health and human rights which is led by a consortium of civil society, academics, and networks of people living with HIV in low- and middle-income countries. The project uses a transnational participatory action research approach, with consortium members collaborating to study the experience of diverse young adults in digitization of health information and services, and engaging them to learn about and promote their rights.

The project is dynamic and fast-paced, with forty active staff in different countries, including frequent meetings online and public speaking engagements. The International Project Assistant will support the project by providing administrative support to the project overall and to the Principal Investigator. They will contribute to planning and implementing innovative research, to organising United Nations side events, and support the sharing of research findings and policy recommendations with the public.

This assistant will be supervised by and work closely with a project manager and the Principal Investigator of the project, as well as the Warwick research finance team

Duties and responsibilities

• Maintain communication with and among the Digital Health and Rights Project consortium members, including Warwick staff. This will include maintaining current contact lists and orderly information organisation on NextCloud; maintaining mailing lists and social chat groups; and organising regular Zoom, Teams, and face-to-face meetings for the Warwick team and the Digital Health and Rights Project.
• Maintain calendars and schedule appointments for the Principal Investigator.
• Schedule and participate in ongoing coordination and outreach meetings across the consortium, taking minutes and tracking agreed action points and deliverables.
• Support event organisation, including complex activities such as workshops, webinars, and public events at Warwick and overseas, engaging with key stakeholders and potential future research collaborators within the United Nations and peer institutions.
• Manage and book all travel and hotel accommodation (UK and overseas) for senior members of the Warwick team, and prepare detailed travel itineraries, ensuring all costs are within budget for staff associated with the Project. To process travel claim forms, produce purchase requisitions, authorise sales and purchase invoices for DHRP research projects, ensuring compliance with University financial procedures.
• Assist in maintaining web content and executing social media and communications strategies developed by the consortium; track and maintain current records of project media exposure, as well as images and materials produced by the consortium.
• With oversight from PI and project manager, implement timely budgetary systems for effective financial monitoring of the Digital Health and Rights project. This will entail the compilation of financial data, the provision of monthly expenditure reports and budgetary forecasts, and preparation of requests for approval of expenditures;
• In collaboration with central Research Finance colleagues, the PI and the Project Manager, provide financial reports and support for project administration and when reporting to funding bodies; support development of budgets and gathering other information needed for proposals for new funding.
• Carry out general office duties such as printing, scanning, filing, answering calls, taking minutes for meetings, ordering stationery and computer consumables, and ensuring adequate stocks for Project needs; and other general administrative duties as determined by the PI and project manager.

Skills and experience
Essential: Bachelor’s degree in related field, and minimum of 2 years’ experience in a comparable research project administration role in a Univsersity or NGO environment. Excellent organisational skills and meticulous attention to detail. Dynamic – able to keep up with fast-moving events and multiple partners, with demonstrated experience multi-tasking in complex work environments, and excellent time management skills. High degree of comprehension, able to learn quickly. Experience with finance, social media and communications, and excellent verbal and written English skills. Excellent interpersonal skills and ability to work in a multicultural environment with marginalised populations.

Desirable: Competence in Spanish or Vietnamese a plus, though not required.

Location
UK Home Working/on Campus (minimum three days a week).

Additional information

• This contract is for six months, with possibility of extension by mutual agreement.
• Advert closing date: 01/02/2024.

Expected salary

Location

United Kingdom

Job date

Sat, 27 Jan 2024 06:49:14 GMT

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