Junior Administrative Assistant – TALENT POOL

Job title:

Junior Administrative Assistant – TALENT POOL

Company

Canadian Nuclear Laboratories

Job description

Are you looking for a role to further develop your administrative skills & knowledge? Are you looking to grow a career within CNL? Can you see yourself supporting peers through a variety of tasks related to organization and communication? If you answered yes, then this may be the opportunity for you!Qualified applicants will be contacted to participate in the first testing phase of the talent pool selection process. Successful candidates will move on to the interview stage.Candidates who are successful in the selection process will be placed in a Talent Pool.Note: The number of positions to be filled has not been identified at this time. This competition will be used to create an eligibility list of qualified candidates to fill upcoming opportunities within the next twelve months following the closing date of the job ad posting.At this time, CNL would like to welcome applicants to submit their application for the Talent Pool.What will you be doing!

• Acts as the Department’s main contact to answer questions, obtain and provide information to stakeholders within and outside the organization ensuring timely and accurate response.
• Organizes, prioritizes, assembles, edits and formats technical reports and other documents, to make them consistent, accurate and valuable; expedites these, when required, to customers before the established deadlines.
• Provides assistance to the staff within the Department with composing, formatting and issuing of correspondence to provide outgoing documents and maintain a high quality corporate image.
• Provides administrative assistance to the Manager and oversees the Department office operations, e.g., coordinate conference room bookings, takes notes at meetings, catering arrangements, and maintenance of housekeeping to ensure a smooth workflow and safe working environment.
• Maintains hard and electronic copy filing systems and ensures efficient document storage and retrieval.
• Makes travel arrangements for Department employees including flights, hotel and rental car reservations, coordinating destination information to ensure smooth travel.
• Ensures adequate supplies of office materials by ordering stocks and purchasing other standard items as requested. Preparing i-req’s for quotes and/or purchase orders.
• Obtains data, queries anomalies, and prepares reports in support for the Department Manager and staff.
• Tracks financial data such as expenses against budget, and reports on variances as per given guidelines.
• Maintains action logs and performs action tracking duties as required to ensure timely completion of duties.
• Provides back up for colleagues in similar administrative roles in the Division as required.
• Oversees the work of and trains junior, new and casual administrative staff in the Department to ensure continuity and consistency of work.
• Participates in internal and inter-Departmental initiatives to improve work processes, policies and procedures.
• Supports the Manager to ensure that policies, procedures, and processes are applied rigorously and consistently across the Department.
• Support the Manager in the hiring process (paperwork, setting up interviews, etc.)

What we are looking for:

• Successful completion of secondary school (Grade 12) with 1 to 2 years of related experience or college diploma in a related discipline (e.g., Office Administration).
• Knowledge of administrative-based theories, concepts and principles used to provide administrative support to the Department Manager and knowledge of computers and software such as Office 2013 and Adobe to be able to develop customized charts, reports, presentations and technical documents.
• Oral and written communication skills are essential to deliver oral presentations at regular Department meetings as well as to communicate effectively with all staff, levels of management and external contractors.
• Understanding of CNL’s organizational structure, activities, policies procedures, processes and systems pertinent to the duties associated with the position, including familiarity of CNL’s emergency signals and procedures for CRL.
• Capability of working independently in an environment of rapidly changing and conflicting priorities using prioritization and planning skills to meet established deadlines.
• Knowledge of administrative best practices, and current standards in order to help ensure that policies, procedures and processes are followed and the Department is compliant.
• Knowledge of Web-based applications such as Oracle to properly assess and review financial information as required.
• Understanding of basic financial/accounting practices in order to provide administrative assistance pertaining to budget issues.
• Ability to use general office equipment such as printers, fax machines, photocopiers and scanners.

Security clearance eligibility required: Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, United States and/or the United Kingdom.Why CNL?Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We’re reinventing ourselves to be the pace setters, so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

• Work-life balance is an integral part of our overall health and well-being; at CNL, we value this.

We offer a complete total rewards package:

• paid time off (vacation, sick, floater & personal);
• benefits effective day one, that’s right no waiting period;
• tuition support
• and a pension!

About CNL:CNL is Canada’s premier nuclear science and technology organization and a world leader in developing nuclear technology for peaceful and innovative applications. Using our unique expertise, we are restoring and protecting the Environment, we are advancing clean energy technology, and our medical breakthroughs continue to improve the health of people around the world.Our Priorities:

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.

CNL is committed to providing an atmosphere free from barriers that promote equity, diversity and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.CNL also supports a workplace environment and a corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence, which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please inform the Talent Acquisition Specialist with whom you are in contact. All information received in relation to accommodation requests will be kept confidential.The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.

Expected salary

Location

Chalk River, ON

Job date

Wed, 12 Jun 2024 23:11:00 GMT

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