Legal Assistant

Job title:

Legal Assistant

Company

International SOS

Job description

International SOS is the world’s leading medical and security services company with over 12,000 employees working in 1,000 locations in 90 countries. We were founded on the principle of putting our clients’ employees first and this is still true today. Led by 5,200 medical professionals and 200 security specialists our teams work night and day to find solutions to protect our clients and their employees in whatever situation they may be facing; we assess, advise and assist from a medical, security and logistical perspective on a global scale to protect and save lives and thereby enable our clients to achieve their business goals. As we’ve delivered on this mission over the last 35 years, we have become the market leader in global telehealth services and digital health solutions for an extensive client base of Fortune 500 companies, NGO’s and governments around the world.About the roleThe role of the Legal Assistant will have a strong understanding of legal procedures, and the ability to manage multiple tasks efficiently in a fast-paced environment.This is a full-time Monday to Friday 8:00 am until 4:00 pm role based out of our Houston office. Thursdays/Fridays are remote/work from home days.Key responsibilities

• Provide comprehensive administrative support to the General Counsel and Associate General Counsels, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare, proofread, and edit legal documents, correspondence, and reports to ensure accuracy and compliance with company standards.
• Maintain and organize legal files, ensuring all documents are filed correctly and are easily accessible and to coordinate control and sharing of these information and documents with internal and external stakeholders.
• Assist in the preparation and filing of legal documents with courts and government agencies.
• Conduct legal research and compile data as requested by the General Counsel and Associate General Counsels.
• Liaise with internal departments and external parties, including law firms and regulatory bodies, to facilitate communication and ensure timely responses.
• Handle confidential information with discretion and maintain the highest level of confidentiality.
• Assist in the preparation of presentations and reports for internal and external meetings.
• Manage and track legal expenses, invoices, and budgets.
• Coordinate with Corporate Secretarial staff on filings and licenses to ensure compliance with regulatory requirements.
• Coordinate with external consultants on statutory and regulatory filings and applications.
• Provide general administrative support to the Legal team’s various internal and external projects and initiatives.

About youRequired Skills and Knowledge

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Required Competencies

• • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal research tools.
• Familiarity with legal terminology and procedures.

Required Work Experience

• Minimum of 6 years of experience as a legal secretary or in a similar role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Required Qualifications

• Associate’s degree or equivalent experience in legal studies or a related field.

Preferred Qualification

• Experience in a corporate legal department or law firm

International SOS is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.

Expected salary

Location

Houston, TX

Job date

Fri, 07 Mar 2025 02:34:46 GMT

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