Logistics Advisor

Job title:

Logistics Advisor

Company

Concern Worldwide

Job description

C3 2021Our vision, our mission and our work are all defined by one goal – ending extreme poverty, whatever it takes. We believe that no-one should have to live in fear that they won’t have a home to sleep in or enough food to feed their children. For over 50 years we have been working with the world’s poorest people towards this goal.Today we are a team of over 4,400 highly skilled and dedicated professionals from 50 countries who share an exceptional depth and diversity of experience. We want committed, values driven staff to join our Dublin team and are currently looking for a Logistics Adviser to be part of our Supply and Logistics unit.We are committed to providing our staff with the skills needed to excel in their jobs. Concern offers in-house management and leadership courses and tailored organisation-wide learning opportunities both in-person and online. All employees are required to undertake training in equality, diversity and inclusion; the Code of Conduct; and safeguarding, along with any other training required for the role.Our culture is values driven and friendly. A global engagement survey conducted in 2022, responded to by 3,577 of our staff, showed that 89% of our staff would happily recommend Concern as a great place to work and 94% are proud to tell people that they work for Concern.Location: Our office is in Dublin 2 and we are currently working a hybrid model (50% remote working) and offer flexi time.This role includes 30% travel.The nature of the Logistics Adviser role may allow for almost fully remote working based in Ireland.The job: Logistics AdviserIf you join us, this is what you will be doing:Job Purpose:The job will focus on two areas –

• Provide technical support, both remotely and directly, in all aspects of humanitarian logistics to Concern country programmes including supporting the areas of procurement, warehousing, transportation, asset management and distribution.
• Ensure the organisation’s logistics systems allow for effective emergency response, that the systems effectively support all programme activities, that standards of best practice in both emergencies and on-going programming are adhered to and to build logistics capacity and expertise.

Key Responsibilities:

• Be responsible for providing logistics support to Concern country programmes.
• Spend time deployed to countries to provide direct technical support, carrying out system audits, capacity building programme based personnel and carrying out other support visits that may be required.
• Be a member of the Rapid Deployment Unit (RDU), requiring availability to deploy on short notice with emergency teams to new emergencies.
• In exceptional circumstances, deploy to programme countries to provide short term gap filling duties.
• Be flexible and willing to change roles at short notice particularly in times of emergencies or when it is necessary to provide cover for other colleagues in the unit.
• While in Head Office Dublin, work closely with relevant Regional Directors, Systems Directors, Desk Officers, suppliers, service providers and logistics personnel based in programme offices.
• While on deployment to programme countries work closely with the System Director and country management team.
• On emergency deployments, the job holder will often be required to take on a managerial role ensuring logistics activities provide the required level of programme support as efficiently and timely as possible. This will be done in environments which will often be both challenging and insecure.
• Advise on organisational policy and procedure as they relate to procurement and logistics as well as auditing field practice to ensure adherence to such.
• Engage in inter agency collaboration and cooperation between NGO’s, UN organisations and relevant institutions.
• Support country programmes in interpreting and following donor procurement and logistics related guidelines and help to ensure donor procedural compliance.
• Assist fields with the implementation and support of automated logistics systems.
• Develop and ensure monthly reporting of key performance indicators for country programme activities.
• Provide oversight and feedback on monthly logistics reports generated at programme country level, such as transport, warehousing and SR tracking reporting.
• Review logistics related documentation submitted for approval to the Regional Director for compliance and accuracy.
• Assist with the recruitment and on-boarding of new international logistics staff by participating on interview panels and providing induction support.
• Upholding and promoting Concern’s values, including our workplace equality, diversity and inclusion values.
• The Logistics Adviser may be deployed on various assignments throughout any year for a combined period of up to six months.

Skills you will bring:Essential:

• Third level qualification
• At least 3 years international experience working in the area of humanitarian logistics
• Experience in the areas of procurement, warehousing, transportation, asset management and distributions
• Ability to work as part of a team
• Practical, adaptable and resourceful
• Good interpersonal and communications skills
• Good organisational, planning and management skills
• Ability to work under pressure
• Cross cultural awareness and sensitivity
• Diplomacy
• Numeracy
• Computer skills

Desirable:

• Third level qualification with logistics or supply chain management qualification
• Fluent French speaker
• Cash distribution experience
• ERP systems experience
• Familiarity with Concern systems
• Knowledge of HF/VHF radio and satellite communication systems
• Import/export experience
• Full clean driver’s license

You will report to the Supply and Logistics Manager and work with the Supply and Logistics unit as well as work closely with relevant Regional Directors, Systems Directors, Desk Officers, suppliers, service providers and logistics personnel based in programme offices and wider Concern team.The salary is from €51,402 – €60, 472 (Band 5) and this is a permanent position.We encourage all eligible candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality.If this role sounds right for you, please apply with your CV and cover letter. We will respond to every applicant. Please be aware we may offer positions before the closing date.If you have any concerns about our recruitment process and need particular assistance – for example if you have a visual impairment or are neuro-divergent – please let us know and we will do our best to accommodate you.Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy accessible . These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.Your Personal DataDuring this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment.By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned listsIn certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them – so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.For additional information please consult our web site or contact the Human Resource Division in our Head Office.You have certain rights under data protection legislation. For more information on how to exercise those rights please visitPlease only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.Documents

Expected salary

€51402 – 60472 per year

Location

Southside Dublin

Job date

Fri, 03 May 2024 03:41:11 GMT

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