Logistics Assistant

Job Title: Logistics Assistant

Location: Cairo, Egypt

Duration: 1 year with possibility of extension

About INARA:

INARA (International Network for Aid, Relief, and Assistance) is a humanitarian organization dedicated to providing critical medical and mental health assistance to children affected by natural or human-induced disasters. Founded on the principle that every child deserves access to specialized and life-changing medical care, INARA operates with a mission to alleviate the suffering of vulnerable children and empower them to lead healthier, more fulfilling lives.

Focusing primarily on conflict-affected regions, particularly the Middle East, INARA delivers comprehensive medical support tailored to each child’s unique needs. From surgical interventions to rehabilitative care and psychosocial support, our holistic approach addresses the physical and emotional well-being of all our beneficiaries.

Role Overview:

INARA is seeking a highly motivated and organized Logistics Assistant to support our operations in Cairo, Egypt. This role offers a unique opportunity to contribute to administrative tasks, logistics coordination, and humanitarian aid delivery within a dynamic and impactful organization committed to providing critical medical assistance to children affected by conflict.

Key Responsibilities:

Office Management

• Develop and maintain a system for scheduling and tracking office maintenance requests (electricity, gas, heating, etc.).
• Coordinate with service providers to ensure timely repairs and maintenance of office equipment and facilities.
• Manage office supplies inventory and order new supplies as needed.
• Oversee office space utilization and may coordinate any necessary re-arrangements.
• Maintain a professional and organized work environment in the Cairo office.
• Facilitate communication and collaboration between the Cairo office and the other regional offices.

Patient Care Logistics

• Research and arrange transportation options for beneficiaries based on their needs.
• Book appropriate accommodation for beneficiaries receiving medical care, considering factors like budget and medical requirements.
• Develop and manage a system for booking and tracking local travel arrangements for employees.
• Ensure all travel arrangements for beneficiaries and employees adhere to INARA’s policies and budget.

Procurement and Logistics

• Identify and research potential suppliers for various goods and services needed by INARA’s operations.
• Negotiate and finalize contracts with chosen suppliers, ensuring best value for INARA.
• Receive and process invoices and receipts for procured goods and services.
• Maintain regular communication with hospitals and medical centers, ensuring timely delivery of necessary supplies and equipment.
• Monitor inventory levels for essential supplies and initiate purchase orders when needed.

Warehouse Management

• Oversee the storage, organization, and inventory management of goods and supplies.
• Ensure the warehouse is well-maintained and that all items are properly cataloged.
• Implement a system for tracking and managing warehouse stock levels, ensuring that inventory is replenished as needed.
• Coordinate with suppliers to ensure timely delivery of goods to the warehouse.
• Ensure compliance with safety protocols and regulations in the warehouse environment.

Vehicle Management

• Oversee the management and maintenance of vehicles used by INARA.
• Ensure all vehicles are regularly serviced and in good working condition.
• Ensure all vehicles are insured, have the necessary documentation, and comply with local traffic regulations.
• Develop and maintain a system for tracking vehicle usage, fuel consumption, and maintenance schedules.
• Coordinate with drivers for vehicle scheduling and ensure vehicles are available when needed for operational purposes.
• Manage the process for vehicle repairs and ensure that vehicles are roadworthy.

Qualifications:

• Bachelor’s degree in Business Administration, Logistics, International Relations, or a related field preferred.
• Proven organizational skills with attention to detail and accuracy.
• Strong written and verbal communication skills in English and Arabic.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.
• Interest in humanitarian aid, refugee rights, and international development issues.

Benefits:

• Gain hands-on experience in administration, logistics, procurement, and humanitarian aid delivery with a focus on providing critical medical assistance to children affected by conflict.
• Work closely with a dedicated team of professionals committed to making a positive impact on the lives of vulnerable children.
• Opportunity for professional development and networking within the humanitarian sector.
• Flexible work hours and a supportive work environment.