Manager

Job title:

Manager

Company

University of Texas at Austin

Job description

Job Posting Title: Manager—-Hiring Department: Department of Chemistry—-Position Open To: All Applicants—-Weekly Scheduled Hours: 40—-FLSA Status: Exempt—-Earliest Start Date: Jan 21, 2025—-Position Duration: Expected to Continue—-Location: UT MAIN CAMPUS—-Job Details:PurposeProvide administrative support to the Department of Chemistry.ResponsibilitiesSupervise, mentor, and manage performance of purchasing and receiving staff and ensure proficiency with, and knowledge of University policy and procedure. Review internal processes and develop efficiencies. Act as backup for supervised staff during vacations and peak periods. Complete yearly performance evaluations.Provide post award grant management support to faculty in the Chemistry Department. Meet with faculty as needed to review accounts and provide guidance on fiscal expenditures and financial forecasting. Send monthly account updates. Process budget transfers for purchases, payments, and personnel appointments. Process costing allocations in workday. Assist faculty with budget management within financial terms & conditions and to ensure compliance with internal and external policies and procedures including Institutional, sponsor-specific and the Uniform Guidance.Liaise with all central offices (College of Natural Sciences, Office of Accounting, Office of Sponsored Projects, etc…). Assist faculty with Post-Award modifications, RPPR, LOA request, and no cost extension preparation and submission. Provide financial closeout for Post Award. Develop tools and resources to support award management.Review all sub award invoices for accuracy and compliance, and process for payment.Assist PI with salary compensation reports. Contact for questions related to effort certification. Manage cost share forms for the professors.Second department approvals for orders, payments, and travel documents. Cost Center manager. Electronic office delegate.Assist in the assignments of Teaching Assistants for the Chemistry DepartmentAssist department management with a variety of projects, using knowledge of University policy and procedure to suggest methods to improve efficiency and work on a variety of tasks and projects for the Chemistry department.Required QualificationsBachelor’s Degree and experience working in a large academic department. Proficiency using Microsoft Office Suite, particularly Excel. Excellent organizational and analytical skills with attention to detail, and ability to prioritize. Excellent oral and written communication skills. Demonstrated ability to maintain a positive and professional demeanor, even in stressful situations. Ability to interact and maintain productive working relationships with a diverse population of faculty, staff, and students. Relevant education and experience may be substituted as appropriate.Preferred QualificationsKnowledge of UT applications (i.e. Define, FRMS, RMS, Workday) in addition to electronic office architecture. Ability to anticipate potential challenges and proactively develop effective solutions. Proven ability to manage multiple tasks and projects simultaneously, ensuring they are completed efficiently and on time.Salary Range$74,000 + depending on qualificationsWorking ConditionsStandard office environmentRequired MaterialsResume/CVList of three work references with their contact information; at least one reference should be from a supervisorLetter of interestImportant for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.—-Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.—-Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.—-Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.—-Equal Opportunity Employer:The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.—-Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.—-Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.—-E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
[PDF] [PDF] [PDF] [PDF]—-Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Expected salary

$74000 per year

Location

USA

Job date

Sun, 12 Jan 2025 08:59:13 GMT

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