Medical Office Assistant

Primary Purpose: Join the Pediatric Infectious Disease team and help to ensure the delivery of health care to the children of Saskatchewan.  Duties will include general medical office work, including scheduling, billing, preparing and managing documents, accessing and managing information in the electronic medical record, and helping to ensure the smooth functioning of the Division.

Nature of Work: The position reports to the Finance and Administration Manager and the Infectious Disease Division within the Department of Pediatrics. The work is collaborative and involves interacting with members of other Divisions and the wider Department, with external partners and with the family members of patients.  The Department seeks to continue a cooperative, positive work environment.

Typical Duties or Accountabilities: Use of existing electronic medical record systems (MedAccess/SCM); scheduling appointments, medical tests, and clinic days; transcribing dictation, preparing and managing clinical and general correspondence, medical manuscripts and publications; telephone and office reception; coordinating academic/teaching schedules; filing, billing, and processing mail; and performing other clerical duties as assigned.

Education:  Completion of Grade 12 and a medical secretarial diploma from a recognized post-secondary institution. Current medical terminology and transcription training are required.

Experience:  Two to five years of clinical secretarial experience is required, preferably in a University setting. Experience in a Pediatric setting is also preferred.

Skills:

• effective interpersonal and communication skills, both written and verbal;
• demonstrate effective organization and time management skills;
• proven ability to work on multiple projects with competing demands to meet deadlines;
• ability to work both independently and as part of a team;
• proficient with transcription and thorough knowledge and understanding of medical terminology;
• working knowledge / experience with EMR platforms, eHR Viewer, Excel, Power Point, and other common office software is required.

Department: Pediatrics

Status: 6 month term with possibility of extension 
Employment Group: CUPE 1975

Shift: Mon-Fri, 8:00-4:30
Full Time Equivalent (FTE): 1.0

Salary: The salary range, based on 1.0 FTE, is $23.35 – 30.61 per hour. The starting salary will be commensurate with education and experience.

Salary Family (if applicable): Operational Administrative

Salary Phase/Band: Phase 4

Posted Date: 1/10/2024

Closing Date: 2/14/2024 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The successful applicant will be required to provide the following current verification(s) where ‘Yes’ is indicated below. Further information is available at: https://careers.usask.ca/tips-for-applying.php

Criminal Record Check: Not Applicable
Driver’s License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin un-jobs.net taapwaywin un-jobs.net tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.