National Consultancy: Supply Consultant, 06 mois, Antananarivo, Madagascar

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. 

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. 

And we never give up. 

For every child, a champion,

The Consultant will Support the Supply unit for the implementation of the EU and USAID project.

Under the guidance and supervision of the Supply Officer, the Supply Consultant will implement the following projects:
– the PCM project in collaboration with the Contracting Unit to ensure that all requisitions included in the Supply Plan for services are recorded in the platform for all MCO programs.
– Support the upcoming Constructions Projects with Health (EU project), Education and Wash (MIONJO) and carry out site visits.
– Update Supply data base in the field offices to support decentralization.
– Train staff in the field offices about Supply procedures and guidance.
– Support the sustainability agenda by ensuring that ToRs include sustainable criteria and are disability inclusive

The Supply consultant impact is founded on the provision of input into the design and development of improved services, systems and delivery processes. The impact directly affects the quality and timeliness of the delivery of a range of different specialized services for which the unit is accountable. Working with a high degree of operational independence, Associates are accountable for the achievement of overall service delivery results to clients.
Their client interface focuses on handling of specialized and complex supply chain processes and delivery of services with clients. They liaise with concerned clients and with suppliers to solve issues on purchase orders, contracts, delivery and payments. These relationships are important to ensure that service standards and deadlines are met, and that proposals and actions adhere to policies and rules. The Associates’ work relationships require skills to promote understanding and acceptance of regulations, rules and procedures and/or otherwise improve client services. External contacts involve liaising with similar organizations for collaboration, research and data/information gathering to compile and assess best practices. Furthermore, extensive external contact with suppliers is required, including to negotiate or clarify unique, complex issues or processes. Collaboration with partners and Governments is also applicable.

How can you make a difference?

Work assignement

Planning:
In consultation with supervisor, provide input to the Country Programme Action Planning and advise on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the forecasting, planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
·Support supply emergency preparedness and response activities including establishment of Long-Term Arrangements (LTAs).

Strategic procurement/contracting/sustainability agenda:
·Provide input to and advice on the annual supply plan. Conduct data review and analysis for category management and development of procurement strategies. Conduct market research in relevant areas for UNICEF and advice on best approaches to obtain best value for money and sustainable procurement. Support product innovation and market shaping initiatives for specific categories of supplies and services. Prepare requests for award including submissions to Contract Review Committee.
·Keep stakeholders/partners informed on the progress. Liaise with suppliers, ensuring timely follow-up on delivery schedules Implement appropriate vendor management practices e.g., supply performance reviews.
Ensure appropriate filing of procurement cases and maintain up to date records for future reference including for audit.

Alternative delivery mechanisms and procurement services:
· Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative procurement and logistics arrangements.
· Maintain up-to-date files for all Procurement Service transactions, including a system for monitoring the different stages of each transaction.
. In collaboration with Supply colleagues and Programme Sections, identify opportunities for capacity building of Government counterparts and improving the supply chain process to make it more effective.

Deliverables:
– Implement the Procurement Case Manager Tool for the MCO with the support of super-users and support the program for any requests related to it.
– Provide training to UNICEF field offices for supply procedures and support SOAs in its implementation.
– Monitor and update the supplier database for MCO,
– Ensure complete documentation of procurement files and implement a new system for standardizing archiving records.
– Ensure the follow-up of ongoing construction /education / wash projects by carrying out site visits to check the progress of the work according to the contractual specifications.
– Projet UN clinic: work with the WHO team to visit the service providers and inform them about the requirements of the UN system in order to have the maximum number of bids

Duration of consultancy: 06 months

Payment schedule and deliverables:

The consultant will be paid at the end of each month, after submission an activity report related to the various deliverables completed during the month, the quality of which must be validated and attached to an invoice.

PCM project :
Monthly report of the use of PCM for MCO ensuring all requisitions are recorded in the tool as well as the approved supply plan (M1-M2-M3-M4-M5-M6)

Construction Health/Education project :
REOI pre-bid meeting / tender launched / contractualization (M1-M2-M3)

Field Market Survey :
Fields Supply database up to date with new vendors for each category of commodities (M3-M4-M5)

Support the training of field staffs :
Field staff Training report (M2-M3)

Archiving :
Standardizing archiving records
Specific folder for created and regular update. (M1-M2-M3-M4-M5-M6)

General Conditions: Procedures & Logistics
· When it is necessary for the consultant to travel and such is approved by the Deputy Representative, DSA shall be provided pursuant to UN Staff Rule 203.9.
• UNICEF shall cover all costs of travel including air ticket to the regions.
• UNICEF will provide the consultant an office space.
. The consultant is expected to provide his/her own materials, i.e. computer, mobile phone, office supplies, research database subscriptions, etc.
• The consultant shall have access to UNICEF vehicles in the regions with each regional trip organized in close consultation with regional UNICEF offices.

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
• Thorough knowledge of a range of specialized topics, including the relevant supply chain policies, partnership mechanisms, rules, and regulations.
• High level of proficiency or skill is required in the interpretation and application of specialized rules and regulations to the particular circumstances of complex individual cases.
• Experience using MS Word, Excel, PowerPoint and other UNICEF office tools.
• Demonstrated understanding of the relevant supply chain processes and ability to consistently apply relevant policies, procedures and good practices in the daily work. Good judgement in order to handle complex cases including considerations for exceptions.
• Ability to develop and maintain effective working relationships with clients, suppliers and colleagues and gain the assistance and cooperation of others in a team endeavor.
• Ability to establish priorities and plan his/her own work and plan, coordinate and monitor the work of those under his/her supervision.
• Ability to draft clear and concise reports or rationale for supply related decisions on key issues.
• A minimum of 6 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage.
• Fluency in French is required. Knowledge of English is considered as an asset.

Interested candidates should send a CV/resume, as well as a cover letter explaining what makes them suitable for this consultancy.

Qualified and experienced candidates are requested to submit a letter of interest including a Technical Proposal outlining a road map for review and implementation timeline. In their letter of interest, candidates should highlight their previous work experience relevant to the assignment, the attributes that make them suitable, their proposed approach to the assignment.

The applicant should also submit a Financial Proposal outlining the total costs for this consultancy with payment linked to the 6 main deliverables outlined above. The financial proposal should indicate an all-inclusive lumpsum fee composed of consultancy fees, insurance, communication, administrative and other costs.

UNICEF is committed to gender equality in its mandate and its staff. Well qualified candidates, particularly females are strongly encouraged to apply.

Evaluation Criteria :
A) Technical Evaluation (75 Points):
Background (15 )– Experience (30) – Technical skills (30)
B) Financial Proposal (25 Points)

ToR can be found here :  Terms of Reference Consultant Supply_final.docx

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS). 

To view our competency framework, please visit  here. 

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment. 

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. 

Remarks:  

Only shortlisted candidates will be contacted and advance to the next stage of the selection process. 

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. 

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.