National Post: Procurement Assistant (GS5)

The Position:

The Procurement Assistant is located in Country Offices (CO) and reports to International Operation Manager.

________________________________________________________________________________________________________________________________________________________________________________

[i] No expectancy of renewal in accordance with UN Staff Regulation 4.5

How you can make a difference:

UNFPA is the leading UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.  UNFPA’s new strategic plan (2021-2025), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. 

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Procurement Assistant will provide program, administrative, procurement and logistical support to strengthen program and/or operation teams.

You would be responsible for:

• Develop, implement, and monitor procurement plans for the office and projects.
• Manage RFQs, ITBs, RFPs, bid evaluations, contract negotiations, and ensure compliance with UNFPA regulations.
• Prepare and manage purchase orders, contracts and vendor profiles.
• Develop and update supplier rosters, conduct supplier evaluations, and ensure proper stock levels of reproductive health supplies.
• Prepare inventory reports, monitor supplies and equipment usage, and oversee customs clearance and logistics support.
• Collaborate with the Ministry of Health to forecast needs, maintain stocks, distribute supplies, and ensure proper servicing of UNFPA-purchased equipment.

Qualifications and Experience: 

Education:  

Completed Secondary Level Education required. First level university degree desirable.
 

Knowledge and Experience: 

• Completed secondary education with minimum 5 years relevant experience at the national level in programme/ project management.
• Proficiency in current office software applications and corporate IT systems.

Languages: 

Fluency in English; working knowledge of Tetum and Bahasa is an added advantage.

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Advocacy/ Advancing a policy-oriented agenda
• Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
• Delivering results-based programmes 
• Internal and external communication and advocacy for results mobilization

Compensation and Benefits:

 This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.