Office Assistant

Job title:

Office Assistant

Company

Canadian Nuclear Laboratories

Job description

Can you see yourself supporting the Corporate Fire and Emergency Management Staff by efficiently coordinating and overseeing operational and administrative processes? The role involves carrying out essential business support activities that are integral to the department’s work. If the idea of ensuring timely commitments, then this job might be the perfect fit!

What will you be doing!

• Carrying out business support activities, operating processes that are central to supporting the work of the department, using established templates/reports.
• Acting as the main contact to answer a wide range of questions, (typically in regard to a particular system/process, procedure/policy, obtaining and providing information to stakeholders within and outside of CNL, ensuring timely and accurate responses.
• Organizing, prioritizing, assembling, editing (to make better), and formatting technical reports, presentations, and documents to make them consistent, accurate, and valuable; expediting these, when required, to customers before the established deadlines.
• Providing assistance to the department staff with composing (writing), formatting, and issuing of correspondence, ensuring consistency and maintaining a high-quality corporate image.
• Overseeing office operations, including coordinating conference room bookings, scheduling for other department staff, making travel arrangements, organizing catering, and ensuring the maintenance of housekeeping to ensure a smooth workflow and a safe working environment.
• Managing department inventories; performing spreadsheet and database updates; and preparing all shipping/purchasing documentation.
• Coordinating and monitoring department workflows to ensure that established processes, practices, policies, and procedures are adhered to. Acting independently and with department staff to identify, analyze, and resolve issues with department processes.
• Tracking financial data such as expenses against budget for the department and other projects as needed, and reporting on variances as per given guidelines.

What we are looking for:

• Successful completion of secondary school (Grade 12) with 2 to 4 years of related experience;

– OR – * College diploma in a related discipline (e.g. Office Administration) and one year experience.

• Two to four years of related experience as an Administrative Assistant or Office Assistant.
• Oral and written English communication skills are essential to write a variety of procedures, letters, and formal correspondences, presentations and reports, and to deal with internal and external customers.
• Knowledge of the correct usage, spelling and punctuations of English and experience in editing, reviewing, and handling large documents.
• Knowledge of Microsoft Office Suite for creation of basic Word documents, formatting procedures, exporting and running reports, preparing presentations and corresponding using e-mail
• Knowledge of office equipment such as printers, fax machines, photocopiers, and scanners.
• Ability to work independently under minimal supervision and establish own priorities to meet conflicting deadlines.
• Knowledge of CNL procedures, processes, practices and policies and best practices in administration.
• Knowledge of CNL’s business systems: Oracle, Management Financial Report Centre, ATOM.

Security clearance eligibility required: Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, United States and/or the United Kingdom.

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We’re reinventing ourselves to be the pace setters, so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

• Work-life balance is an integral part of our overall health and well-being; at CNL, we value this.

We offer a complete total rewards package:

• paid time off (vacation, sick, floater & personal);
• benefits effective day one, that’s right no waiting period;
• tuition support
• and a pension!

Location:

CNL works with employees across our Canadian locations to enable a hybrid workforce where possible. Our Hybrid employees work with their manager to establish expectations for when they will be on site vs when they are working from home.

About CNL:

CNL is Canada’s premier nuclear science and technology organization and a world leader in developing nuclear technology for peaceful and innovative applications. Using our unique expertise, we are restoring and protecting the Environment, we are advancing clean energy technology, and our medical breakthroughs continue to improve the health of people around the world.

Our Priorities:

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.

CNL is committed to providing an atmosphere free from barriers that promote equity, diversity and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.

CNL also supports a workplace environment and a corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence, which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please inform the Talent Acquisition Specialist with whom you are in contact. All information received in relation to accommodation requests will be kept confidential.

The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.

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Expected salary

Location

Chalk River, ON

Job date

Wed, 07 Feb 2024 02:38:18 GMT

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