Office Assistant III

Job title:

Office Assistant III

Company

Canadian Nuclear Laboratories

Job description

Are you looking for a role that will challenge you?Would you like to make a difference in the Environment?If you answered yes, then this may be the job for you!The Office Assistant assists the Department and members by coordinating and overseeing the operational and administrative support processes of the departmental activities to achieve commitments in a timely manner. The Office Assistant III is the process owner of the system/process and responsible for enhancements and improvements to the system/process, designs new templates/reports to meet future department needs .What will you be doing !

• Database management; maintains hard and electronic copy filing systems and ensures efficient document storage and retrieval. Performs spreadsheet and database updates. May also involve elements of inventory management, including the preparation of all shipping/purchasing documentation.
• Organizes, prioritizes, assembles, edits and formats technical documents to make them consistent, accurate and valuable; expedites these, when required, to internal and external customers before the established deadlines. May also create templates for future use within the Branch management system.
• Coordinates and monitors Branch workflows to ensure that established processes, policies and procedures are adhered to. Acts independently and with Branch members to identify, analyze and resolve issues with Branch processes. Develops and implements internal quality controls and standards for the Branch management system.
• Acts as the main contact to answer a wide range of questions regarding a particular system/process, and obtain and provide information and clarity to stakeholders within and outside of CNL ensuring timely and accurate response for this system/process
• Oversees the work of and/or trains junior, new and casual Office Assistants or other Branch members to ensure continuity and consistency of work.
• Queries and prepares various reports of some complexity in support of the Branch Manager and Branch Members
• Tracks financial data such as expenses against budget, for the department and other projects as needed, and reports on variances as per given guidelines.
• Provides backup support to other sections, or similar roles within the same section ensuring timely support to clients. Participates in special projects as required.

What we are looking for :

• Successful completion of secondary school (Grade 12) with 4 years of related experience or college diploma in a related discipline (e.g. Office Administration) and one year experience.
• Oral and written English communication skills are essential to write a variety of procedures, letters, and formal correspondences and to deal with internal and external client groups.
• Knowledge of CNL procedures and policies and best practices in administration.
• Knowledge of the correct usage, spelling and punctuations of English and experience in editing, reviewing, and handling large documents.
• Knowledge of Microsoft Office Suite for creation of basic Word documents, formatting procedures, exporting and running reports, preparing presentations and corresponding using e-mail
• Knowledge of office equipment such as printers, fax machines, photocopiers, and scanners.
• Knowledge of CNL’s business systems: Oracle 11i, Management Financial Report Centre, TRAK
• Ability to work independently under minimal supervision and establishes own priorities to meet conflicting deadlines.
• Security clearance eligibility required: Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom.

Why CNL?Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We’re reinventing ourselves to be the pace setters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.Do Our Priorities Resonate with You?

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.

Location :CNL’s Chalk River laboratory is nestled in the Ottawa Valley and affords our employees an area that is environmentally pristine with extensive forests, hills and numerous small lakes, all of which support a variety of wildlife typical to the southern edge of the Canadian Many surrounding towns, such as Pembroke, Petawawa and Deep River, provide you with unparalleled outdoor adventures at your doorstep! In fact, River was named the fourth best place to live in Canada in a recent ranking by movingwaldo.com.CNL works with employees across our Canadian locations to enable a hybrid workforce where possible. Our Hybrid employees work with their manager to establish expectations for when they will be on-site vs. when they are working from home.CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.CNL also supports a workplace environment and a corporate culture that is built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received in relation to accommodation requests will be kept confidential.The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.#LI-HYBRID

Expected salary

Location

Chalk River, ON

Job date

Sat, 30 Mar 2024 08:30:52 GMT

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