Office Manager

Job title:

Office Manager

Company

Genius Sports

Job description

A bit about us

Do you want to join one of the world’s fastest growing sports technology companies?

Genius Sports is at the epicentre of the global network connecting sports, brands and fans through official live data. Our mission is simple. We champion a more sustainable sports data ecosystem that benefits all parties.

We’re looking for enthusiastic and ambitious people to join our talented team.

If you see yourself becoming part of a global family building the future of sports entertainment together, then come and grow with us.

We put trust in our people to deliver the difference for our clients around the world. It’s why many of the world’s largest leagues & federations such as the NFL, English Premier League, FIBA and NCAA choose to work with Genius Sports.

The Role

The Office Manager role is a demanding and multifaceted position that requires managing a wide range of responsibilities related to office management and project coordination. You will work closely with various teams and stakeholders to ensure the smooth functioning of daily operations, as well as the timely delivery of projects.

As an essential member of the team, you will be expected to contribute to the development and implementation of workplace procedures and tools that align with the strategic goals and objectives of the organization. This will involve managing budgets and resources allocated to facilities management, while also fostering positive relationships with key stakeholders such as vendors and suppliers.

Your role will be critical in ensuring that the office operates effectively and efficiently, and that projects are completed successfully. You will need to stay up-to-date with the latest trends and best practices in office management, and continually seek to improve processes and procedures. Overall, the Office Manager role requires a high level of organizational skills, attention to detail, and the ability to work collaboratively with others.

Main Responsibilities

Manage Office Operations: you will have a critical role in maintaining the smooth and efficient operations of our premises. This includes managing refurbishments, maintenance, and workplace design elements to ensure that our facilities are functional and meet the needs of our teams. Additionally, you will be responsible for maintaining positive relationships with building managers and landlords across all UK Genius locations, including Manchester.

In addition to managing the physical aspects of the office, you will also be responsible for providing day-to-day support to the teams. This includes registering visitors and ensuring that they are welcomed to the premises, as well as booking meeting rooms to ensure that everyone has access to the space they need.

Safety and Security: you will assist the Operations Manager with Health and Safety compliance. Additionally, you will champion the protection of Group staff, brand, and products, ensuring that the office is always secure and compliant with data protection or other standards.

Administrative Support: as the first point of contact for visitors, you will take charge of the front-of-house operations, ensuring that the highest levels of hospitality, efficiency, and experience curation are maintained. This will include overseeing essential services such as reception, administration, security, events, maintenance, mail, archiving, cleaning, catering, exhibitions/tradeshows, trash disposal, and recycling.

Onboarding/Offboarding: you will ensure that the process of welcoming all UK new starters runs smoothly, working with the People Team to integrate new colleagues into the local offices culture, organise events, and inductions. You will also ensure that all practical equipment is set up and paperwork is accessible for a smooth and enjoyable first few weeks.

Communication: you will be responsible for managing various aspects of internal and external communication within the company. This includes answering phone calls, responding to emails, and effectively communicating with vendors and clients to ensure smooth operations.

In addition, you will be expected to share updates and important information with company staff, which can be done through various channels such as office Slack channels or emails. It is crucial to ensure that everyone is up to date with the latest developments, whether it be project updates or general company news.

Events and engagement: You will ideate and execute company events, managing budgets, multiple production, and supplier relationships from concept through to delivery, ranging from small celebratory lunches to world-class parties. You will also oversee the local corporate sports and wellness programme, offerings, and new initiatives.

Ad hoc projects: Finally, you will own and deliver ad hoc requests or projects from Business Operations or other teams.

Overall, this role requires a high level of organisation, attention to detail, and the ability to work collaboratively with others, ensuring that the office operates effectively and efficiently, while providing an excellent experience for internal and external visitors.

Note: These responsibilities extend to our other UK office in Manchester. Travel to Manchester will be minimal as most of the requirements can be managed remotely.

Required Skills

• Experience in Facilities, Office Management, or Event Management
• High organisational skills- ensuring the smooth and efficient functioning of daily activities within the workplace. Ability to adeptly juggle various tasks and responsibilities, ensuring deadlines are met consistently.
• Exceptional customer service and problem-solving skills – commitment to creating a positive and collaborative work atmosphere and addressing any issues promptly and effectively.
• Calm under pressure – you remain cool as a cucumber no matter how many deliverables you are juggling at any one time.
• Quality driven – strong eye for the aesthetic, and set yourself and others (our team, vendors, venues, suppliers, subcontractors) the highest professional bar in all situations.
• Willing to go the extra mile – you will genuinely strive to make Genius Sports the coolest workplace on the planet, and you curate a vibe where everybody cares for their surroundings and physical space.
• Approachable – you will be championing a positive and proactive culture across the teams and departments in the office, taking onboard feedback, making recommended changes and communicating outcomes on initiatives.
• Flexible – with working hours, responsibilities and workload.

What’s in it for you?

As well as a competitive salary and annual leave allowance, our benefits include health insurance, skills training and much more, depending on the location. We also offer a host of softer benefits, including many social events throughout the year such as summer and winter holiday parties, monthly team building events, sports tournaments, charity days and wellbeing activities.

How we work

We have adapted a forward-thinking ‘Ways of Working’ framework, which sets out (amongst other things) the opportunities for Geniuses to work flexibly, remotely and on working holidays. It affects different teams and locations differently, so please ask for further information in how it would work with this role.

Our employees are empowered to stretch the boundaries of what’s achievable, always reaching further and pushing the edges to see what gives. We collaborate, we innovate, and we celebrate. We will continue to grow as an organisation and continue to invest in our highly talented and diverse team of Geniuses.

Genius Sports Group is proud to be an equal opportunities employer. We recognize and celebrate the benefits that a diverse and inclusive workforce bring to our business, our customers and our staff. We welcome and will consider all applications regardless of age, different abilities or disability, gender re-assignment, marriage, pregnancy, maternity, race or nationality, religion or belief, sex and sexual orientation (and any other applicable status). Please let us know when you apply if you need any assistance during the recruiting process due to a disability.

Expected salary

Location

London

Job date

Sun, 04 Feb 2024 08:44:02 GMT

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