Rockwool
Job title:
Office Manager
Company
Rockwool
Job description
As the Office Manager for Rockfon, you will own the employee office workplace experience by providing support for all office-related needs from floor to ceiling; ensure daily office activities run smoothly. Be a liaison to the management team in activities and task they need completed. This is an in-office role located in Chicago.
KEY RESPONSIBILITIES:
- Interface with GSP to execute and administer various programs, including cell phones, food/beverage programs, office supplies, leased autos, and others purchasing duties as needed. This may include ordering and distributing the purchases to the correct party(ies).
- Vendor Management
- BCD Travel Administrator – Primary contact and trainer for BCD travel tool. Make travel arrangements (primarily international) for employees and guests as needed.
- Plan/manage/run all internal and external company meetings/events. Includes: Holiday party, Summer Picnic, Birthday celebrations, Manager’s Meeting, Board Meetings, State of the Business, National Sales Meeting etc. Includes negotiating with vendors and making event planning decisions.
- Manage front desk operations and appearance of our reception area. Includes answering phone as needed and managing the flow of visitors in the office.
- Ensure proper maintenance and stocking of conference rooms and equipment.
- Arrange and oversee office repairs and services. Manage desk assignments and any changes needed.
- Responsible for the managing a budget and to properly delegate costs to other budgets.
- Ensure new employee physical workspace is prepared prior to new employee starting.
- Employee Recognition Program Administrator
- Support/nurture employee engagement and recognition
- Manage monthly snacks
- Manage ordering of holiday gifts
- Coordinate with HR as required for the distribution of employee programs (new hires, holiday & anniversary gifts, etc), onboarding, employee engagement and satisfaction
- Receive, coordinate and distribute mail.
- Provide assistance to management team as an executive assistant; coordinate meetings, plan travel, send communication on behalf of executives, etc.
- Other duties and projects as needed.
What you bring:
- Previous experience as either an office manager or executive assistant is required.
- Experience influencing others and utilizing internal network to get things done.
- Microsoft Office experience
- Ability to handle confidential information
- Self-driven and highly motivated individual
- Time-management and organization skills
- Interpersonal Skills
What we offer:
- Competitive Salary
- Generous Benefits – Effective your first day!
- Comprehensive Medical, Dental and Vision coverage
- Educational Assistance
- 401K Match – up to 6%
- No cost Life and Disability Programs
- Company provided Personal Protective Equipment
- Employee Assistance Program (EAP)
- Fitness reimbursement
- Work-Life Balance
- Paid Time Off (PTO)
- 12 Paid Holidays per year
- Paid Parental Leave
Who we are
We are the world leader in stone wool solutions. Founded in 1937 in Denmark, we transform volcanic rock into safe, sustainable products that help people and communities thrive. We are a global company with more than 12,000 employees, located in 40+ countries with 51 manufacturing facilities… all focused on one common purpose – to release the natural power of stone to enrich modern living.
Sustainability is central to our business strategy. ROCKWOOL was one of the first companies to commit to actively contributing to the United Nations Sustainable Development Goals (SDG’s) framework and are actively committed to 11 SDGs, including SDG 14, Life Below Water. Through our partnership with the One Ocean Foundation and in connection with our sponsorship of the Denmark SailGP team, we will help raise awareness around ocean health challenges in an effort to accelerate solutions to protect it.
Work Environment & Conditions:
- Our offices are thoughtfully designed to foster collaboration, creativity, and opportunities for social engagement, allowing employees to find balance and bring their best selves to work.
- ROCKWOOL believes in giving back to the communities where we operate. Our offices worldwide engage in philanthropic initiatives, community involvement, and sustainability efforts that contribute to improving society and the environment. We encourage our employees to get involved and make a positive impact in the communities we serve.
Diverse and Inclusive Culture
We want all our people to feel valued, respected, included and heard. We employ 79 different nationalities worldwide and are committed to providing equal opportunities to all employees, promote diversity, and work against all forms of discrimination among ROCKWOOL employees.
At ROCKWOOL, you will experience a friendly team environment. Our culture is very important to us. In fact, we refer to our culture as “The ROCKWOOL Way”. This is the foundation in which we operate and is based upon our values of ambition, responsibility, integrity and efficiency.
ROCKWOOL is proud to be an Equal Opportunity Employer. We evaluate qualified candidates without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.
Expected salary
Location
Chicago, IL
Job date
Sun, 11 Feb 2024 06:53:58 GMT
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