Office Manager

Job title:

Office Manager

Company

Think Specialist Recruitment

Job description

Reference: 4225Think Specialist Recruitment are delighted to be working on this exciting new role with a client who are the UK’s leading brand in their field. Our client is currently going through a period of growth and as a result they are looking for a new Office Manager to join their team.You will report to the Head of People and Culture, the role will see you provide comprehensive administrative support to the Senior Leadership Team. This role requires exceptional organisational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be proactive, resourceful, and capable of handling sensitive information with discretion. This is a fully office-based role, working in our clients Head Office in Stokenchurch.Duties:

• Act as the point of contact for visitors to the office, ensuring that pre-scheduled visitors have everything they require.
• Promote the importance of Health & Safety within the office and ensure that relevant audits take place throughout the year.
• Oversee the general cleanliness of the office; including clearing and setting up meeting rooms for meetings, general kitchen cleanliness and ensuring under the desks and communal table spaces remain clear of boxes.
• Working with the Head of People and Culture to arrange cards and gifts for staff on an ad hoc basis.
• Handle office-related administrative tasks, such as mail distribution, filing and record keeping.
• Manage the office supplies and equipment; including ordering items, inventory management and vendor relations (this includes inventory management of food stock within the office for employee lunches).
• Organise office maintenance and repairs. You will be responsible for liaising with finance, building management and service providers as required. This could include the servicing of facilities, arranging end of year carpet cleans, ensure window cleans are carried out and ensuring the kitchen is maintained.
• Schedule and organise company charity events, sales meetings, and company days (this includes arranging food) with input and scheduling support from the directors and leadership team.
• Develop and implement office policies and procedures to improve efficiency and productivity, with support from relevant directors and Heads of departments.
• Champion company policies and initiatives in relation to sustainability, including collating the data for accreditations where required and take responsibility for the Carbon Neutral reporting.
• Assist scheduling meetings for the Senior Leadership Team, which will include a level of diary management, agenda preparation/confirmation, minute-taking, and follow-up on action points.
• Collate information and produce reports as required for meetings.
• Support the Leadership team by proactively chasing and sending off credit card receipts to the internal portal.
• Arrange travel as required, both UK and international.
• Maintain digital files and perform regular housekeeping to ensure compliance.

Candidate Requirements:

• Strong organisation skills, the ideal candidate will need to be able to juggle changing priorities and schedules.
• Proactive approach to working, you will be working closely with the leadership team, so it is vital you are a firm individual able to follow up on information.
• Be approachable and help foster the positive atmosphere for colleagues and visitors alike.
• Have a positive attitude and approach to challenges with creativity and problem-solving skills.
• Capable of handling sensitive information with discretion.

Expected salary

Location

High Wycombe, Buckinghamshire – Stokenchurch, Buckinghamshire

Job date

Mon, 26 Aug 2024 04:29:02 GMT

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