Envol Strategies
Job title:
Office Manager
Company
Envol Strategies
Job description
Are you an organized, adaptable, and dynamic Office Manager with a knack for keeping things running smoothly?Tino Mechanical is hiring a Full-Time Office Manager to lead our administrative operations in Burnaby, BC!WHY JOIN US?At Tino Mechanical, we value the contributions of every team member and strive to provide a supportive and rewarding work environment. Here’s what you can look forward to:
- Competitive Compensation: $70k – $80k to reward you for your hard work.
- Comprehensive Benefits: Including health, dental, and vision coverage for you and your family.
- Professional Development: Opportunities to grow in your career and expand your expertise.
- Collaborative Culture: Be part of a positive, team-oriented workplace where your ideas are valued.
- Work-Life Balance: We understand the importance of flexibility and balance in your career.
WHAT YOU’LL DOAs our Office Manager, you’ll play a pivotal role in ensuring the smooth and efficient operation of our office. Your key responsibilities include:Administrative Management
- Oversee daily office operations, including scheduling, filing, and correspondence.
- Develop and implement procedures to enhance efficiency.
- Maintain and update company records, contracts, and compliance documents.
- Manage office supplies and vendor relationships.
Financial Support
- Assist with invoicing, accounts payable/receivable, and payroll processing.
- Prepare and monitor budgets in collaboration with the finance team.
- Track and report project expenses to ensure adherence to budgets.
Project Coordination
- Support project managers with document control, including contracts, change orders, and schedules.
- Organize permits, drawings, and subcontractor agreements.
- Act as a liaison between field teams, clients, and management.
HR and Staff Coordination
- Manage onboarding for new employees, including paperwork and training coordination.
- Maintain employee records and ensure compliance with policies.
- Coordinate office schedules and manage staff timekeeping systems.
Client and Vendor Relations
- Serve as the primary point of contact for client inquiries and communications.
- Build and maintain strong relationships with vendors and subcontractors.
- Address customer service issues with professionalism and care.
Safety and Compliance
- Maintain OSHA and other safety compliance records.
- Coordinate employee safety training sessions.
- Ensure all documents meet industry and regulatory standards.
WHAT WE’RE LOOKING FORWe’re seeking a talented individual who brings:
- Proven experience in office management or a similar administrative role.
- 4+ years of experience in a construction or mechanical environment.
- Strong financial skills, including experience with invoicing, budgeting, and payroll.
- Exceptional organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- A positive, adaptable, and flexible attitude to thrive in a dynamic work environment.
- A proactive, solutions-focused attitude and a knack for building relationships.
- Experience in project coordination or supporting field teams is a plus.
- Proficiency in office software and tools, with a tech-savvy mindset (an asset).
If you have a background in construction or mechanical industries and are looking for an opportunity to make an impact, we want to hear from you!Apply today with your resume today.Powered by JazzHR
Expected salary
$70000 – 80000 per year
Location
Vancouver, BC
Job date
Sat, 11 Jan 2025 08:42:35 GMT
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