Office Manager

Job title:

Office Manager

Company

Robert Half

Job description

Job Description:We are seeking a highly organized, proactive, and experienced Office Manager to oversee the daily operations of our law firm. This individual will play a critical role in ensuring the smooth functioning of administrative, financial, and operational activities. The ideal candidate has a strong understanding of legal office environments, experience liaising with the Law Society, and a proven track record in managing office staff, financial processes, and executive scheduling.Key Responsibilities:Law Society & Compliance:

• Act as the primary liaison with the Law Society and ensure the firm remains compliant with all regulatory and licensing requirements.
• Manage annual filings, audits, and related documentation with accuracy and discretion.

Accounting & Financial Operations:

• Oversee Accounts Receivable and Accounts Payable processes, working closely with internal or external bookkeeping/accounting teams.
• Monitor budgets, reconcile trust and general accounts, and ensure timely vendor payments and client billing.
• Coordinate with legal counsel and accountants during financial reviews or audits.

Executive & Calendar Management:

• Manage complex calendars for senior lawyers, including coordinating internal meetings, court dates, and client engagements.
• Prioritize scheduling conflicts and anticipate time-sensitive deadlines across multiple stakeholders.

Office Administration:

• Oversee the general operations of the firm, including facilities management, vendor relationships, office supply procurement, and technology coordination.
• Implement and maintain office policies and procedures to ensure efficiency and compliance.

Team Leadership & Delegation:

• Provide direction to administrative staff, including legal assistants, receptionists, and clerks.
• Delegate tasks appropriately and ensure workload distribution supports business priorities.
• Foster a collaborative, professional office culture and support staff development where needed.

Requirements:Qualifications:

• 3-5+ years of experience in office management, preferably within a legal or professional services environment
• Strong knowledge of Law Society regulations and legal administrative practices
• Proficiency in legal billing, accounting software (e.g., PCLaw, QuickBooks), and Microsoft Office Suite
• Demonstrated ability to manage multiple priorities and a high volume of sensitive information with discretion
• Strong leadership, interpersonal, and organizational skills

PLEASE NOTE: DUE TO THE VOLUME OF APPLICANTS, ONLY THOSE WHO MEET THE REQUIREMENTS WILL BE CONTACTED.

Expected salary

$70000 – 80000 per year

Location

Toronto, ON

Job date

Wed, 07 May 2025 06:33:50 GMT

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