Office Support Assistant

Unleash YOUR Potential with Us

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

The Opportunity:

The Office Support Assistant is a 100% twelve-month position and reports to the Program Manager I and is responsible for providing support for the day-to-day operation of the Student Support Services Office. 

This position may be moved at management’s discretion within the President’s division to a commensurate level position as determined by the Vice President of the Ginsburg Center for Inclusion and Community Engagement. 

Responsibilities:

• Maintains administrative records, provides administrative support to staff, and performs clerical duties for the project. 

• Schedules appointments, room scheduling, updates staff calendars with weekly workshop/event details, and manages the calendar of the Program Manager, as needed. 

• Prepares materials, office correspondence, other publications, and detailed reports. 

• Prepares and maintains copier usage reports on a monthly basis. 

• Schedules equipment and office repairs as needed.

• Contacts building maintenance and IT regarding office issues, maintains and verifies department annual equipment inventory/property; and serves as the property custodian. 

• Manages student files (paper and electronic).

• Scans, sorts, and updates all student files as new services, requirements, and contacts are completed weekly.

• Ensures accuracy of all paper and electronic filing. 

• Inputs all student contacts including workshops, events, staff meetings, tutoring contacts, and other student data in Blumen weekly and ensures accuracy; and archives and maintains all historical data. 

• Interviews, selects, supervises, trains, and assigns tasks to Student Office Assistants. 

• Other duties as assigned by Executive Director and the Program Manager I.

Minimum Qualifications:

High School Diploma or equivalent and 0+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6)

Preferred Qualifications:

• Prior budget experience. 

• Proficiency in Microsoft Office Suite. 

• Ability to handle high-volume work, and to prioritize and work efficiently.

• Previous supervisory experience.

Additional Application Materials Required:

Two references, from current or former supervisors.

Special Instructions to the Applicants:

This is a Contract and Grant (C&G) funded position. The position is provisional and is grant funded through August 31, 2025, by the U.S. DOE.  

Are Benefits Important to You?

Working at UCF has its perks!  In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick leave and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more…For more benefits information, go to the UCF Employee Benefits page click here .

Who Are We?

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor’s degrees, master’s degrees, Ph.D.’s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Department

Diversity and Inclusion – TRiO

Work Schedule

Monday-Friday; 8AM-5PM On-site

Type of Appointment

Fixed Term (Fixed Term)

Expected Salary

$13.92 to $19.49

Job Posting End Date

01-28-2024-12-00-AM

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF’s Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.