Operations Assistant

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Description

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As an Operations Assistant, you will provide administrative support to PAOD activities and will assist with the project implementation, technical assistance (TA) processing and implementation, database management, and logistics support.

You will:

• Prepare draft routine communications to relevant stakeholders, with guidance from international and senior local staff ensuring compliance the latest ADB template and Handbook of Style and Usage and procedures. Facilitate dispatch of signed communications.
• Using available IT tools and applications, collect, compile and analyze relevant information related to the team/office/department to produce routine and/or ad hoc statistics/reports as instructed.
• Process missions, archive related documentation (travel requests, expense reports).
• Ensure the effective coordination of the supervisor’s schedule by maintaining diaries and arranging appointments, meetings, travel, and accommodation as specified by the supervisors observing ADB procedures.
• Support the team in related operation activities such as selection of consultants, processing of claims, contract variations, and drafting internal memos and other documents.
• Ensure that records are maintained and updated for easy retrieval, and track the flow of documents with the use of a database for effective monitoring.
• Provide back-up support to other (Senior) Operations Assistants in the latter’s absence as necessary.
• Perform other responsibilities that may be assigned as reflected in your workplan.

Qualifications:

You will need:

• Bachelor’s degree in finance, social sciences, business studies, or other related fields.
• At least 5 years of relevant professional work experience; professional experience in international multilateral and bilateral agencies is desirable.
• Ability to work proactively on assigned tasks, areas of analysis and research, which have well-defined scope and steps.
• Proficiency in computer applications and programs (Word, Excel, PowerPoint) and other office information technologies.
• Ability to work collaboratively with individuals from different backgrounds.
• Excellent written and verbal communication skills in English.

Source: https://www.adb.org/careers/250212

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