Paid Finance & Corporate Services Manager Organisation ECO-UNESCO Hours Full-time Location Dublin 2

Job title:

Paid Finance & Corporate Services Manager Organisation ECO-UNESCO Hours Full-time Location Dublin 2

Company

ECO-UNESCO

Job description

ECO-UNESCO isrecruiting for a Finance & Corporate Services Manager.Location: Hybrid – Central Dublin office at 9 Burgh Quay, Dublin 2, D02 FD85 plus home basedSalary: Starting salary for the position is between €55,000 – €62,000, dependent on experience.Employment: This is a full-time position (35 hours per week) but part time (28 hours per week pro rata) would be consideredContract: Fixed term 3 years with a view to permanency, subject to continued fundingThe Organisation:Founded in 1986, ECO-UNESCO is Ireland’s environmental education and youth organisation that works to conserve the environment and empower young people. Affiliated to the World Federation of UNESCO Clubs, Centres and Associations (WFUCA), ECO-UNESCO works across the island of Ireland and with partners in Europe and internationally. The organisation provides a wide range of high-quality programmes and services, which include environmental youth programmes, a young environmentalist awards programme, training programmes, education resources and consultancy services.Job Purpose:The purpose of this senior position is to ensure the sound financial management of the organisation whilst overseeing a range of key corporate service functions. The role will be responsible for maintaining financial records and accounts, developing budgets, risk management, annual audits, and compliance, whilst supporting a range of core services including IT and CRM systems and buildings and facilities management. Reporting to the National Director (CEO), the post holder will work as part of the senior management team, alongside the Operations and Development Manager and the Head of Fundraising.Key Responsibilities:Senior Management – Strategic Finance, Audit and Governance

• Preparation of detailed financial information for board meetings, the AGM and Annual Report.
• Financial reporting to the Board and relevant sub committees.
• In conjunction with the National Director providing administrative support for the Board and committees.
• In conjunction with the National Director and Board, preparing and monitoring the organisations Risk Register.
• Preparation of the annual organisation budget in conjunction with National Director and relevant staff.
• Assisting with the preparation of project budgets in conjunction with the National Director and Development and Operations Manager and Senior Management Team.
• Cashflow management & revenue forecasting.
• Preparation of annual accounts for audit and liaison with external auditor on all queries.
• Participation in financial audits of core and project funding.
• Review and implementation of financial policies and procedures.
• Support for the organisation’s compliance with regulatory obligations – including, but not limited to the Charites Regulator Governance.

Operational Management – Book-keeping, Accounting and Reporting

• Maintaining and managing ECO-UNESCO’s monthly accounts, including day to day book-keeping.
• Preparing monthly management accounts- P&L, Income and Expenditure, Balance Sheet and Cash Flow Forecast.
• Liaising with the payroll provider in the preparation of fortnightly payroll and P30 returns.
• Reconciliation of all accounts and generating financial reports as requested including monthly profit and loss, income and expenditure, quarterly reports and ad hoc funding reports.
• Monthly review of aged debtors and creditors.
• Preparation of monthly reconciliations including bank, credit card and petty cash.
• Preparing and issuing invoices, monitoring debtors.
• Managing accounts payable for all supplier invoices, monitoring and controlling creditors.
• Management of the Procurement contracts register and ensuring compliance with Procurement policy and procedures.
• Placing surplus funds on deposit and monitoring of interest rates and rollover periods.
• Financial administration support for projects including preparation of financial reports for funders and ensuring compliance with funder requirements.

Corporate Services – Buildings and Facilities, IT and CRM

• Responsibility for ensuring high quality corporate systems support to all areas of the organisation including procurement and contract management for key services and equipment such as IT and the Salesforce CRM.
• Supporting key corporate functions, including health and safety and HR ensuring HR policies are up to date and disseminated; and oversee all HR systems and procedures, providing support to line managers as appropriate.
• Ensure appropriate IT provision and support for organisational needs.
• Maintenance of the Fixed Asset Register
• Overseeing building / facilities management for the ECO-UNESCO central office.
• Provide strategic input and collaborate with colleagues as a member of the senior management team.

This list of responsibilities is not exhaustive and may vary from time to time. There is an expectation that all staff operate to the highest professional, ethical and performance standards. This includes adapting effortlessly to changing circumstances in ECO-UNESCO.The person line manages the Administration team including an Office Manager. In addition, payroll is managed by an external accounts provider.Key Requirements:Qualifications/ Experience

• Experience in a similar position in financial management, budgeting and analysis and, ideally, other core operational/office functions or a willingness and ability to quickly take on the management of corporate responsibilities as part of the role.
• A relevant accounting qualification or experience in book-keeping and of maintaining/managing organisational finances and accounts.
• Proficiency in using online accounting systems and IT databases.
• Experience of working with multiple funding streams and monitoring performance

Knowledge/Skills

• Excellent financial, numerical, data analysis and IT skills.
• Ability to think strategically as well as ensure attention to operational detail.
• Excellent communication skills, both verbal and written, with the ability to present financial information clearly and with authority.
• Ability to understand, interpret, summarise and present key points from legal and financial documents and contracts.
• Excellent planning and organisational skills with the ability to meet targets and work to deadlines.
• Good interpersonal skills and the ability to build constructive relationships with internal and external stakeholders.
• Ability to understand, manage and communicate risk.
• Good judgement and the ability to work with discretion.
• Ability to self-manage as well as contribute positively to a team.
• A critical thinker and constructive problem solver who is energetic, focused, results driven, stable and resilient.
• Close alignment with the values of ECO-UNESCO and its mission and vision.

Desirable

• Experience in supporting corporate office systems and legal compliance and/or of managing the out-sourcing of key functions.
• Experience in or familiarity with SORP accounting and the Department of Public Expenditure and Reform Circular 13/2014
• Experience of financial reporting for government grants
• Experience of working for a not-for-profit organisation
• A working knowledge of the accounting package Xero and of working with CRM’s such as Salesforce.

Note: ECO-UNESCO has an Equal Opportunities policy, and all employees are expected to develop an understanding of and commitment to equal opportunities.FOR FURTHER INFORMATIONPLEASE CONSULT THE ACCOMPANYING CANDIDATE INFORMATION PACKDOCX 54.90 KBDOCX 1.67 MBApplication DetailsContract: 3 Year contract with a view to permanencyClosing Date for Applications: Thursday 4 July 2024Interview Date: Provisionally scheduled for week commencing 15 July 2024Please send e-mail your completed form to with Employment Opportunities – Finance and Corporate Services Manager (Private and Confidential) in the subject line.

Expected salary

€55000 – 62000 per year

Location

Southside Dublin

Job date

Fri, 21 Jun 2024 03:20:45 GMT

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