Payroll & HR Coordinator

Job title:

Payroll & HR Coordinator

Company

HTC Europe Co Ltd.

Job description

Overview:We have an exciting opportunity for a Payroll & HR Coordinator to join our EMEA team. This role plays a key part in ensuring the seamless operation of HTC’s payroll processes across EMEA while providing essential administrative support to the HR team.As the first point of contact for HR inquiries, you will direct queries to the appropriate team members and manage various ad-hoc projects. The ideal candidate will also ensure that our Payroll, Compensation, and Benefits processes align with business needs, remain compliant, and operate cost-effectively—ultimately supporting and driving performance across the organization.Responsibilities:Payroll Operations

• Preparing and co-coordinating payrolls for countries in EMEA (UAE, France, Poland, Denmark, Germany, UK, Ireland) with the outsourced payroll providers ensuring all data is correct.
• Working with UK payroll bureau to ensure timely filing of P60’s, P11D’s, P11D(b)’s PSAs and any other forms relating to quarterly and annually payroll related tax and social charges.
• Working with payroll providers to ensure all non-UK payroll tax filings and payments are completed.
• Liaise with the accounting department and Finance Manager to ensure payments are processed within timelines
• Manage the administration of the annual pay review for EMEA and any out of cycle reviews
• Prepare, issue and log Invoices, Purchase Agreements and Purchase orders as required for accruals and payment.
• Providing monthly bonus accruals for each function.
• Maintenance of quarterly bonus data, monthly salary and quarterly headcount forecasting including the accrual vs the payout.
• Ensuring all applicable funds reach the banking providers with instructions if necessary in a timely manner.
• Responsible for ensuring payrolls are compliant with yearly internal/external audits
• Acting as first point of contact for all payroll queries.
• Main point of contact for annual internal payroll audit and any adhoc external payroll audits

HR Operations

• Manage the maternity / paternity process, associated meetings and documentation.
• Recruitment Sourcing co-ordination (Advertise job openings on career pages, job boards and social networks, e.g. LinkedIn)
• Screen resumes and applications and update candidates on hiring processes
• Interview candidates during various hiring stages, including phone, first-round interviews
• Support the HR team as necessary for the day-to-day operation of the Benefits portfolio, working with third party benefit suppliers for annual renewal of eg healthcare, pension, company car and risk benefits.
• Main point of contact with HQ for Stock/ESOP etc information across EMEA and ensuring relevant country specific tax requirements processed
• Support Head of HR with analyzing and producing employee related data and generating ad-hoc management reports for all HR functions
• Management of online Holiday & Leave System (HR e-form) including co-ordinating with managers to ensure all end of year records are accurate
• Prepare, issue and log Invoices, Purchase Agreements and Purchase orders as required for accruals and payment.

Person Specification:

• Excellent knowledge of Microsoft applications (Word/Powerpoint/Excel]

• Good working knowledge of the SAP HR system preferred
• Experienced in designing and generating management reports.
• Demonstrable experience of running multi-country payrolls ideally including UK, France and Germany
• Methodical approach to work, with a high level of numeracy, accuracy and attention to detail

• Good working knowledge of basic UK payroll legislation (PAYE and NI)
• Excellent verbal and written communication skills
• High level of discretion
• Customer service oriented
• Able to operate effectively in an ambiguous, fast-paced, constantly changing environment

Expected salary

Location

London

Job date

Sun, 09 Feb 2025 08:53:09 GMT

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