Personal Assistant

Job title:

Personal Assistant

Company

Lily Shippen

Job description

Our client, a prominent figure in the fashion and creative industries, is seeking a highly organised and proactive Personal Assistant to support them across both professional and personal capacities. This dynamic role is perfect for someone who thrives in a fast-paced environment, excels at multitasking, and has a strong background in PA positions, ideally within the fashion or media industry.Personal Assistant – Fashion and Creative IndustriesLocation: Notting Hill, London (Hybrid – 2 days in-office weekly)Salary: £40,000 – £50,000 DOEAbout the Role:
As the central point of coordination for our client, you will manage their schedule, commitments, and priorities while contributing to their personal and professional success. This is a varied role that requires exceptional organisational skills, a proactive approach, and the ability to handle multiple tasks seamlessly. Occasional travel may be required.Key Responsibilities:Business Support:

• Diary Management: Schedule meetings, events, photoshoots, and travel, optimising time for creativity and writing, while coordinating personal and professional appointments.
• Communication: Manage emails and correspondence, prioritising urgent matters and coordinating with stakeholders across their business.
• Content Planning: Oversee social media calendars to ensure deadlines for sponsored and organic content are met.
• Event Preparation: Handle RSVPs, guest lists, logistics, and styling for events.
• Finance: Track invoices, payments, and expenses; liaise with accountants for financial organisation.
• Deliveries: Manage product gifting, pickups, and returns, liaising with management teams and third parties.
• Shoot Production: Plan and schedule social media shoots, organising teams, locations, and props.
• Office Management: Oversee general office organisation, including deliveries and subscriptions.
• Scheduling: Prepare and update daily, weekly, and monthly to-do lists and schedules.
• Travel Coordination: Book travel itineraries, including flights, accommodation, and transportation for work and personal trips.

Personal Support:

• Assist with personal tasks, ensuring seamless integration between personal and professional responsibilities.

Key Skills & Attributes:

• Exceptional organisational skills with the ability to juggle multiple deadlines and priorities.
• Proactive, solution-oriented mindset with excellent problem-solving abilities.
• Discretion and trustworthiness when handling confidential information.
• Understanding of the fashion and media industries.
• Strong technical proficiency with tools such as Excel, Google Workspace, and social media platforms.
• Excellent written and verbal communication skills, with the ability to represent the client professionally.

Requirements:

• At least 2 years’ experience as a Personal or Executive Assistant, preferably in fashion, media, or creative industries.
• Flexibility to work outside standard hours and travel when required.
• Positive, can-do attitude with the ability to thrive in a dynamic, fast-paced environment.

What’s on Offer:

• Competitive salary ( £40,000 – £50,000), dependent on experience.
• Opportunity to work closely with a leading figure in the fashion industry.
• Exposure to exciting events, collaborations, and projects.

A supportive and dynamic work environment that values creativity and innovation.Lily Shippen is a leading business and executive support recruitment agency in the UK, specialising in connecting exceptional talent with exciting opportunities. We recruit for a wide range of roles, including Personal Assistants, Executive Assistants, Private PAs, Office Managers, and Chief of Staff positions, as well as supporting founders, businesses, and individuals across industries such as fashion, media, and creative sectors.With expertise in permanent, temporary, and fixed-term contract recruitment, we provide tailored solutions to meet your needs. Whether you’re looking for a Personal Assistant in London, an Executive Assistant in Manchester, or a Chief of Staff in Cheshire, we have the experience to find the right fit. We also offer recruitment for remote and international roles.Our team works across the UK, including locations such as London, Manchester, Birmingham, Leeds, and Bristol, ensuring we match top talent with roles that align with their skills and aspirations. If you’re seeking to advance your career or hire exceptional business support professionals, contact us today.

Expected salary

£40000 – 50000 per year

Location

Notting Hill, West London

Job date

Sun, 15 Dec 2024 08:09:12 GMT

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