Personal Assistant

Job title:

Personal Assistant

Company

High Profile Resourcing

Job description

Personal Assistant – to 2 x C-Suite DirectorsLocation: Hybrid (3 days in London 2 days from home)Salary £38-46,000 + benefitsThis position is responsible for providing executive level administrative support for two C-suite executives in a fast paced and team-oriented environment. Our Client is a leading brand in the industry, we are seeking support from someone who is highly motivated and can multi-task expertly in a complex and high energy setting. A positive demeanour, agility and resourcefulness are additional keys to success in this exciting role. The role also supports the business on the execution of additional projects assigned.The role:

• Heavy day-to-day, short-term, and long-term calendar management that involves coordination with the entire team, division, and company
• Compile reports and agendas for various key meetings
• Manage all requests to and from Corporate, Divisions/Brands, and follow up accordingly
• Booking and coordination of travel arrangements
• Preparation of expense reports adhering to corporate policies
• Coordinate visits from executives to global headquarters and subsidiaries
• Draft and edit internal communications as needed
• Create and manage purchase orders, vendor management and other systems management
• Meeting and event preparation including catering, IT set-up and other administrative logistical support
• Plan and execute small events, activities, and celebrations for teams
• Serve as general administrative support for the office teams
• Management of floor space, necessary maintenance, and office supplies

The person:

• Degree educated, or equivalent
• Prior personal assistant experience in a corporate environment for at least 5 years
• Must be looking for a long-term assistant position
• Positivity, resourcefulness, teamwork, initiative, thoroughness, reliability, and resilience are key factors to success
• Must possess a high degree of professionalism and ability to handle highly confidential information
• Must possess extremely strong organisational and interpersonal skills with the ability to deal with people at all levels, both internally and externally
• Requires strong written and oral communication skills
• Ability to maintain organisation while effectively managing multiple tasks, multiple deadlines, and competing priorities
• Ability to learn and use judgment and discretion and complete tasks with limited or no direction
• Highly proficient in the use of office systems Adaptable and able to learn new systems quickly and efficiently
• Must be a proactive and forward thinker who has creative problem-solving skills
• Possess ability to work in a team environment across multiple functions
• Achieves Results with Integrity: demonstrates engagement and availability, stays proactive, focuses on results and delivers results
• Interacts Effectively: communicates clearly and adapts to the audience, systematically shares information, builds effective networks, and shows a high level of sensitivity to all employees
• Acts with Human Sensitivity: demonstrates respect in all forms of communication and interaction with cross-functional and global teams. Sensitive to cultural and creative personalities.
• Manages complexity: manages multiple projects and tasks simultaneously with a focus on prioritisation and quality. Forward thinking and problem solving.

To apply please email your CV

Expected salary

£35000 – 50000 per year

Location

London

Job date

Fri, 22 Mar 2024 08:35:02 GMT

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