Personal Assistant – Supply Chain

Job title:

Personal Assistant – Supply Chain

Company

Nomad Foods

Job description

Overview

Supporting the Chief Procurement Officer, Group Head of Planning, Group Logistics Director, Supply Chain Group Finance Director and SC HR Director with full secretarial and administrative responsibilities required for the function.

Responsibilities

• Effective management of diaries to ensure optimization of time to focus on key internal/external meeting and engagements.
• Calendar management and scheduling to support teams in multiple locations/time zones.
• Management of diary conflicts ensuring a high level of professionalism when interacting with stakeholders.
• Preparing Expense claims.
• Book travel using online tools.
• Ensure each line Manager is fully prepared for meetings with all necessary documentation and information.
• Pro-active management of all correspondence and effective production of communications and presentations from notes and briefs
• Act as the central contact point for each team in processing queries in a timely, prioritised and efficient manner.
• Attend, manage agenda, minute taking for meetings and produce clear and accurate communication items as required.
• Managing relationships with external suppliers and customers and support the timely flow of information for internal and external client requirements
• Arrange and organise both internal / external meetings and conferences including booking of rooms, catering requirements, and equipment. Managing the attendance lists and scoping out venue options.
• Budget Management – raising PO’s, invoice checking, organising approvals, receipting. Raising new vendor documentation. Liaison with Accounts Payable Team, And other invoice & accounting related activities.
• Assist EA to the Chief Supply Officer with organisation of logistics for the annual Supply Chain Conference. Attend the conference to provide on-site support during the event.
• Working closely with the EA to the Chief Supply Officer
• Act as Supply Chain IT Co-ordinator, ensuring new starters have all the resources required for commencing employment ie phone, laptop etc.
• Maintains Supply Chain Leadership who is who, contact and organisation.

Qualifications

• Demonstrates discretion and confidentiality.
• Highly organised.
• Proactive, motivated, and enthusiastic.
• Self-starter managing ever changing and conflicting priorities
• Excellent IT skills – Powerpoint, Word, Outlook, Excel.
• Flexible in approach to working hours when required.
• An ability to think ahead and demonstrate a high level of initiative.
• Ability to manage a varied and flexible workload
• Comfortable working with autonomy and ambiguity.
• PA experience working at a senior executive level
• Able to prioritise workload and work to tight deadlines with quick turnaround.
• Capable of managing multiple tasks, prioritising and thinking further out.
• Able to work with people at all levels of the organisation

Expected salary

Location

Feltham, Greater London

Job date

Thu, 08 Feb 2024 08:21:30 GMT

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