Procurement Analyst

Job title:

Procurement Analyst

Company

United Nations Development Programme

Job description

Under the supervision of the Procurement Specialist, the Procurement Analyst manages complex procurement cases ensuring the execution of transparent and efficient procurement services undertaken by the Central Procurement Team in line with client expectations. The Procurement Analyst will also be responsible for providing input to the strategic direction of the team and supporting the Team Lead in the implementation of Procurement Strategies.

The Procurement Analyst will be the Procurement focal point with the General Operations Team in regard to the ongoing UNDP HQ Renovation Project.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

• Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
• Contribution to BMS Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows.
• Analysis of requirements and synthesis of proposals for cost saving and reduction strategies.
• Synthesis of proposals and implementation of contract strategy in CPT including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
• In charge of working closely with the Clients and develop procurement plans, sourcing strategies and work on complex procurement cases and advisory.

2. Ensures efficient management of procurement processes for the clients focusing on achievement of the following results:

• Timely and proper preparation of procurement plans for the office and projects, establishment of the deadlines and monitoring of their implementation.
• Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
• Certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Management of procurement contracts and Atlas related processes.
• Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
• Establishment and implementation of harmonized procurement services and elaboration of proposals on common services, introduction and management of joint procurement for the UN Agencies in line with the UN reform.
• Support in the different activities that are assigned by the Supervisor that relate to the procurement unit and/or provide procurement services to other offices and units on cost recovery basis.

3.Ensures introduction and implementation of sourcing strategy and e-procurement tools:

• Implementation of the strategic procurement in CPT and clients including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Implementation of activities for establishment of Long-Term Agreements with vendors.
• Management of e-procurement module.

4. Ensures facilitation of knowledge building and knowledge sharing in the Unit focusing on achievement of the following results:

• Organization of training for the operations/projects staff on Procurement.
• Organization of trainings for the clients on Procurement as required.
• Synthesis of lessons learned and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.
• Review procurement cases before submitted to oversight committees to ensure quality check, value for money, and consistency and increase the quality assurances for CPT. Develop checklists and training materials to support the continues monitoring of CPT quality assurances.

Institutional Arrangement

The Procurement Analyst will be the Procurement focal point with the General Operations Team in regard to the ongoing UNDP HQ Renovation Project. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Achieve Results – LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively – LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously – LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility – LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination – LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
Engage and Partner – LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion – LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

• Business Direction and Strategy -Negotiation and Influence:

• Ability to reach an understanding, persuade others, resolve points of difference, gain the advantage in the outcome of dialogue, negotiate mutually acceptable solutions through compromise and create ‘win-win’ situations.
• Business Direction and Strategy- System Thinking:

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
• Business Development – Knowledge Facilitation:

• Ability to animate individuals and communities of contributors to participate and share, particularly externally.
• Business Management – Results-based Management:

• Ability to manage programmes and projects with a focus on improved performance and demonstrable results.

• Business Management – Communication:

• Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication. to tailor messages and choose communication methods depending on the audience.
• Ability to manage communications internally and externally, through media, social media and other appropriate channels.
• Procurement – Procurement Management:

• The ability to acquire goods, services, or works from an outside external source.

• Procurement – Supplier / Relationship Management:

• Knowledge of supplier management concepts, principles, and methods, and ability to apply this to strategic and/or practical situations.

Required Skills and Experience

Min. Academic Education

• Advanced University Degree (master’s degree or equivalent) in Business Administration, Public Administration, Construction or Civil or Electrical Engineering, Economics, Supply Chain Management, or related field is required OR
• A first-level university degree (bachelor’s degree) in the above fields in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Min. years of relevant Work experience:

• At least two (2) years (with master’s degree) or minimum 4 years (with bachelor’s degree) of direct experience in procurement management is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems including SharePoint, database and e-commerce is required.
• Relevant experience in international operations, international organizations specially working with developing countries is highly desirable.
• Experience in all phases of high-value procurement operations is desirable.
• Experience in management of construction/civil works procurement processes, implementation of related sourcing strategies and contract management is desirable.

Required Skills

• Experience in UN/UNDP Enterprise Resource Planning (ERP) systems is an added advantage.
• At least 2 years supervisory role in managing procurement team is an added advantage.

Required Language(s) (at working level)

• Fluency in English is required.

Professional Certificates

• CIPS Level 2 certification is required.
• CIPS level 3 is a requirement for this position. If CIPS Level 3 certification is not yet available at the time of recruitment, it should be obtained within one year.

Travel:

• No travel is envisaged

Disclaimer

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Expected salary

Location

New York

Job date

Sat, 17 Feb 2024 03:16:56 GMT

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