University of British Columbia
Job title:
Procurement Program Advisor
Company
University of British Columbia
Job description
Staff – Non UnionJob Category M&P – AAPSJob Profile AAPS Salaried – Supply Management, Level A2Job Title Procurement Program AdvisorDepartment Procurement Programs | Finance & Integrated Services | VP Finance and OperationsCompensation Range $6,251.00 – $8,986.00 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.Posting End Date December 17, 2024Note: Applications will be accepted until 11:59 PM on the Posting End Date.Job End DateAt UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.Job SummaryUBC’s strategic plan sets out our collective vision, purpose, goals and strategies for the years ahead and it guides our decisions and actions. Within the plan are strategies related to thriving communities, inclusive excellence and indigenous engagement. The Procurement Program Advisor is responsible to support with the development and implementation of new programs and projects related to Indigenous Procurement, Inclusive Procurement, Sustainable Procurement, etc.The incumbent will support with designing the program plan and the execution strategy for key programs in alignment with current procurement processes, with a view to promoting these programs to the diverse communities within UBC.The Procurement Program Advisor will initiate, develop and maintain effective collaborative relationships with client departments and employees to ensure the implementation of the program framework and governance. Also, the Procurement Program Advisor will make sure that the project and work teams are aligned to effectively deliver on operational requirements, processes and procedures.All procurement activities shall be in accordance with the University’s standard practices and all municipal, provincial and federal laws. The incumbent will comply with Supply Management’s code of ethics.Organizational Status
Reporting to Procurement Program Manager, the Procurement Program Advisor works closely and liaises with Financial Operations staff and establishes and maintains close working relationships with administration, management, faculty and staff of all levels at the University.Work PerformedThe Procurement Program Advisor works under the guidance of the Procurement Program Manager, to support activities related to providing detailed consultation, leadership, guidance and strategic advice on Indigenous procurement, Inclusive procurement, Sustainable procurement and other strategic projects. The main areas of responsibility and associated responsibilities are listed below.As a subject matter expert in procurement programs (Indigenous, Social and Sustainable) provides guidance and advice on developing Procurement approaches in accordance with UBC’s procurement policies and processes.Leads the implementation of initiatives identified, and may lead working groups to develop and implement new approaches at UBC.Improves and maintains process for creating, and using, online directories and mailing lists for Indigenous, Inclusive, Social and Sustainable Suppliers.Conducts regular spend analysis on UBC’s engagement with Indigenous, Social and Sustainable Supplier. Identifies strategies for improvement. Presents results and plan to improve.Conducts research on current UBC practices and public sector best practices in Indigenous, Inclusive and Sustainable procurement practices for consideration in Program Development.Identifies improvement opportunities by identifying current procurement processes in place when engaging suppliers that could be categorized as Indigenous, Inclusive or Sustainable and presenting new opportunities/ approaches.Plans internal and external consultations and advises on developing strategies, short-term to long-term plans, and cost/benefit analysis. Coordinate the development and execution of internal and external community engagement and consultation plans, focusing on collaboration and open dialogue.Conducts outreach to Indigenous, Inclusive and Sustainable businesses to support engagement and business development through educational and other initiatives. May deliver training.Supports Working Group meetings, responds to Supplier queries, and manages procurement records and reporting requirements for all Procurement Programs.Identify, assess, and develop a full range of services and strategies associated with achieving program goals; develop, identify and recommend changes as required to meet strategic objectives.Creates new guidelines, SOP/processes in accordance with the program to support the VPFO and the community. Leads engagement with Community and Procurement Team to gain input/ feedback.Delivers training to the Procurement Team on guidelines, SOPs/ processes, tools/templates related to procurement programs.Builds awareness within procurement team and UBC community for Indigenous, Inclusive and Sustainable procurement approaches and strategies.Works with Procurement SMEs to identify procurement and sourcing approaches, engage suppliers, and support implementation of strategies.Support with the development and maintenance of supplier portal and web content to support VPFO and the community.Performs other related duties as required.Consequence of Error/Judgement
Decisions and actions taken or ignored by the Procurement Program Advisor will have a direct impact on the implementation and success of the key programs related to Indigenous, INCLUSIVE and Sustainable procurement. Recommendations made by the incumbent which have been poorly analyzed can lead to increased costs to the University, and/or negative legal consequence.Supervision Received
Reporting directly to the Procurement Program Manager, the incumbent works collaboratively with all staff, Procure-to-pay, Supply Management and the campus community at large. Decisions have a direct impact on the success of Financial Operations’ operational goals, policies and procedures. Performance is evaluated against project and/or program objectives, as measurable results are achieved.Supervision Given
Procurement Program Advisor might be required to provide supervision to Co-Op students.Minimum Qualifications· University degree in a relevant discipline. Minimum of two to three years of related experience, or the equivalent combination of education and experience.· Willingness to respect diverse perspectives, including perspectives in conflict with one’s own· Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.Preferred QualificationsExperience in building one or more initiatives and/or programs focusing on Indigenous, Inclusive and Sustainable procurement. Familiarity with the United Nations Declaration on the Rights of Indigenous Peoples (DRIPA) is preferredExperience with the data gathering, data analysis and reporting process as required by Canada’s Fighting Against Forced Labour and Child Labour in Supply Chains ActCompletion of a degree in business, commerce, supply chain management, public policy, environmental studies, or a related discipline – or a combination of education, training and experience deemed equivalentProject management skills, including work planning, monitoring and evaluation expertise, to manage large and complex projects with competing priorities and tight deadlines.Oral communication, presentation, and consultation skills to provide expertise/advice to colleagues and management.Superior written communication skills to provide internal and external reports, briefings, and memoranda.Strong persuasion skills with the ability to influence at senior levels with strong interpersonal and conflict resolution skills focusing on business priorities.Strong critical thinking and active listening skills to understand the full extent of issues, concentration to analyze issues, and resolve issues.Proficiency in computer applications, including MS Office (e.g., Outlook, Word, Excel, PowerPoint).Strong analytical and problem-solving skills to analyze problems, detect root causes, and resolve issues.Public sector procurement experience preferred.
Expected salary
$6251 – 8986 per month
Location
Canada
Job date
Sat, 30 Nov 2024 06:15:58 GMT
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